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Minutes of the Annual General Meeting of Summerhill Residents Association held January 24, 2017

Deborah Briggs acted as Chairperson and Jim Morrow acted as Secretary of the meeting.

CONSTITUTION AND QUORUM

Notice of the meeting having been duly given and a quorum of the members being present, the meeting was declared properly constituted.

COUNCILLOR’S REPORT

Kristyn Wong-Tam, the councillor for our area, gave a report on the activities in the neighbourhood. She discussed the setup of her office and the assigned staff person. She highlighted the major funding issue for the City including the cost of childcare.

The councillor discussed the master plan for development of the Vale of Avoca and the renovation of the reservoir. She also discussed the allocation of section 37 funds and how they area allocated to local projects. The councillor also discussed the status of the OMB and its effect on the City’s planning.

The councillor was questioned about the lack of street parking permits and the difficulty in having tradespeople finding adequate parking while working for area residents. Finally, she discussed the City procedures for dealing with both potholes and homeless persons.

MINUTES OF 2016 AGM

On motion duly made and passed unanimously, IT WAS RESOLVED that the minutes of the 20156 Annual General Meeting are approved

TREASURER’S REPORT

Amy Lee Chong presented the Treasurer’s report. She presented a detailed review of the revenues and expenses of the Corporation resulting in cash at the end of the year of $7,693.

PRESIDENTS REPORT

Deborah Briggs presented her report. She provided details on the priorities for the upcoming year for the board. She also discussed the development of a membership list. She reported on the results of cooperative efforts with other ratepayers associations.

DEVELOPMENT REPORT

John Bossons reported to the meeting about development issues in the area. There is a proposal to construct a new building on the north side of Jackes Avenue. This would impact the existing greenspace.

FONTRA REPORT

John Bossons reported on the activities of FONTRA. He explained the function of the organization. There was a discussion of the FONTRA position on the OMB. John also reported on progress on the reconstruction of the ravine. As it is very early in the process, there was little concrete information available

BY-LAW AMENDMENT

Jim Morrow presented to the meeting the reasons for the suggested changes to the by-law to provide for a rotating board of directors and to better define the conditions for membership in the Corporation. On motion duly made, seconded and passed as a special resolution, By-Law 2 was adopted.

ELECTION

On motion duly made and passed unanimously, it was resolved that the slate of directors presented to the meeting Jill Cameron, Rosaleen Crooks, Carol Gray, Debbie Briggs, Sarah Farr, Susan Stock, Amy Lee Chong, John Bossons and Jim Morrow) was elected

TERMINATION OF MEETING

There being no further business the meeting terminated at 9:00 p.m.

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