Before starting to fill in the Sanction Application Form, please read the following documents to clarify any issues:
- FAI First Category Event Sanction Procedures or CIA Sporting Event Sanction Procedures
- FAI Sporting Code - Section 1
- FAI Sporting Code - General Section
- Protocol for FAI and CIA Sanctioned Events
All dates in this form should be in the dd/mm/yy format!
Updated on: 8 /5 /2010
Event Title & Sub-Title / 2010 Tochigi Hot Air Balloon International Championship2010 Hot Air Balloon HONDA Grand Prix Final round
Event location
City, Region, Country / Utsunomiya-city, Haga Town and Motegi town, Tochigi Prefecture, JapanEvent dates & times
/Registration Start: 18/11/2010 AM PM
General Briefing: 18/11/2010 AM PM
1st Competition Flight: 19/11/2010 AM PMLast Competition Flight: 23/11/2010 AM PM
Closing Ceremony: 23/11/2010 AM PM
Document submitted to FAI / CIA EPAS on (dd/mm/yy) 8/1/2010 by Japan Aeronautic AssociationCIA PROCEDURES
FAI Sub-class / AX – Hot Air Balloons
BX – Hot Air Airship
AA – Gas Balloons / AA – Gordon Bennett
BA – Gas Airships
AM – Rosier Balloons
FAI Event Category / FAI World Championship
FAI Continental/Regional Championship
CIA Category One International Event
FAI World Air Games
CIA Sporting Event
Other:
Organising National Airsport Control – NAC / Japan Aeronautic Association
Organising NAC’s CIA delegate / Name: Saburo ICHIYOSHI Email: Phone: +81 3 6454 2600
NAC letter of approval / Attached Not Available Will be sent on //
Event Logo / Submitted on // Not Available yet
Approved on // Will be sent on //
FAI authority shown on / Rules Logo Program Official documents
Other:
FAI Organiser Agreement signed / Place: Lausanne Date: 13/3/2010
CIA sanction fee / Amount: 1,000 in Swiss Francs Date of payment: 10/9/2010
CIA event deposit / Amount: 5,000 in Swiss Francs
Carried over from 2009
Event Rules received / Received on: 8/1/2010
Checked on: // by
Approved on: // by
Courtesy Invitations sent / FAI President: Yes No Date: //
CIA President: Yes No Date: //
Remarks:
CIA sanction approved / Yes No Date: //
CIA Event Adviser / Yes No Name: Date: //
Remarks:
ORGANISATION DETAILS
Organising Body
(Entity/ club / company) / Entity: Tochigi Hot Air Balloon Championship Organization, jointly operated by the Hot Air Balloon Grand Prix Organization.
Main contact: Hiromori SOEJIMA
Organiser’s previous event organisation experience / Main events:
1) 2009 Tochigi HABIC mm/yy: 11 /2009 Place: Tochigi
2) 2008 Tochigi HABIC mm/yy: 11 /2008 Place: Tochigi
3) 2007 Tochigi HABIC mm/yy: 11 /2007 Place: Tochigi
4) 2006 World Championship mm/yy: 11 / 2006 Place: Tochigi
5) 2005 Motegi HABIC mm/yy: 11 /2005 Place: Motegi
Official Mailing Address / Postal: 189-0022
Phone: +81 42 394 9078 Fax: +81 42 394 9540
Email:
Official website / later
Event President /
General Manager / Name: Event President: Kozo MACHIDA
GeneralManager: Hiromori SOEJIMA CV attached
Email: Phone: +81 952 20 8727
Event with Observers / Yes No
PR Officer / Media Officer / Name: Koji Ota CV attached
Email: Phone: +81 42 394 9540
Opening Ceremony
/ Location: Utsunomiya or MotegiDate: 19 / 11 /2010 Time: 06:30
CIA Protocol document will be followed:
Closing Ceremony /Prize-giving
/ Location: Utsunomiya or MotegiDate: 23/ 11 /2010 Time: 18:00
CIA Protocol document will be followed:
Event Prizes offered and details
/ 1,500,000yen for 1st place 500,000yen for 2nd300,000yen for 3rd 200,000yen for 4th 100,000yen for 5th
LOCATION DETAILS
Country admission conditions (Visa’s required, etc.) / Visa may be required for some nationality
Preferred place of entry
(Special custom clearance, etc.) / New Tokyo International Airport (Narita)
Closest major cities
directions & distances / Utsunomiya --- 130km NW from Narita and 130km NE from Tokyo
Local language / Japanese
Location description & characteristics / General description: Motegi area has some hills, but their heights are less than 300 meters. The southern part of flight area has many spaces for landing and target areas. We are planning to have flights of going to south-east or south or south-west.
Utsunomiya area has many spaces for landing and target areas. It’s almost flat.
Geographic position (center of competition map): 54s 430800/4042400
Competition Center (coordinates): Haga (1584/4507)
Briefing Facilities (Tent, Hall, etc): Hall (coordinates): 1584/4507
Topography (mountains, sea, lakes): Hills / Open Valleys
Landing areas (open fields, wooded area, farming, crops, cattle): Open Fields
Other description:
Airspace structure & limitations / NOTAM description: None
Flight limitations: None
Number of PZs expected: 13
Competition area dimensions (based on CLP, in km) north/south: 25km 25km
east/west): 25km 25km
Competition area altitude limitations: 6000ft MSL
Driving particularities
(Right hand, left hand, speed limitations, International Driver’s Licence required, etc.) / Right hand
the holders of an international driving license, which was signed in 1949 at Geneva Convention, are allowed to drive in Japan.
Road network and infrastructure / Very Good
Meteorological characteristics
(as expected for the period of the event) / Weather conditions: Very good, except typical winter monsoon pattern.
Prevailing winds (speed / directions): less than 10 kt at surface, less than 20kt at 3000ft. / N, NE, NW, W, SW
Temperatures: 10 - 15Cat high and 0 - 10 C at low.
Sunrise & Sunset time for the first competition day: 0630 1625
Venue description & characteristics / Competition centre: Conference room at Haga
Briefing room: Hall at Haga
Media centre: Haga
Internet connection: wireless network will be available
Social activities:
Other information:
Remarks:
Competition Flights will be from morning of 19th to morning of 23rd November 2010.
(Tentative)
18th: Official practice flightCheck-in for competitors and observers (at Haga) 0900 - 1200
General Briefing and Observer Briefing (at Haga) 1300 - 1500
19th: Competition flight (AM, at Motegi)
Competition flight (PM, at Haga)
20th: Competition flight (AM, at Motegi)
Competition flight (PM, at Haga)
Night Glow (at Motegi)
21st: Competition flight (AM, PM at Utsunomiya)
22nd: Competition flight (AM, at Utsunomiya)
Competition flight (PM, at Haga or Utusnomiya)
23rd: Competition flight (AM, at Utsunomiya)
Sayonara party, Awards ceremony 1800 –
All task briefings will be at Haga.
EVENT PERSONNEL
Competition director / Name: Les Purfield Country: GBR CV attached
Email: Phone:
Approved: Yes No Date: //
Competition deputy director / Name: Debbie Spaeth Country: USA CV attached
Email: Phone:
Approved: Yes No Date: //
Name: Hiromori Soejima Country: JPN CV attached
Email: Phone:
Approved: Yes No Date: //
Safety officer / Name: Hans Akerstedt Country: SWE CV attached
Email: Phone:
Approved: Yes No Date: //
Stewards / Name: Tom Sheppard Country: USA CV attached
Email:
Name: Garry Lockyer Country: CAN CV attached
Email:
Proposed Jury members
(name at least 6) / 1. Thomas FINK (GER) 2. Danny SHERRILL (USA)
3. Johann FUERSTNER (AUT) 4. Moniek VANDE VELDE (BEL)
5. David GLEED (CAN) 6.
Chief scorer / Name: Steve Ireland Country: AUS CV attached
Email:
Chief debriefer / Name: Brenda Howard Country: GBR CV attached
Email:
Chief observer / Name Hiromi Furukawa Country: JPN CV attached
Email:
Technical support officer / Name: Nobuyuki Nishioka Country: JPN CV attached
Email:
Scoring program
/ Scoring Program to be used: eKLIPSDeveloped by: Garry Lockyer Email:
Download available at:
Travel & accommodation arrangements for officials
/ Travel arrangements: Competition officials are invited from many parts of the world.Travel allowance: Currency:
Vehicles provided: Yes. one rent-a-car for two or three officials.
Accommodation (type): hotel
Meals provided: lunch box
Other information: They will be invited to the Awards Ceremony and some other parties.
Travel & accommodation arrangements for observers
/ Travel arrangements: Observers are invited from many parts of the world. We would like to ask the Chief Observer of each country to assist us.Travel allowance: Currency:
Vehicles provided: Yes
Accommodation (type): hotel
Meals provided: lunch box
Other information: They will be invited to the Awards Ceremony and some other parties.
Insurance provided
& covered by organisers / TBA
Third party:
Air Display Public Liability:
Organisers officials on-ground risks: Yes
Observer on-board:
Other:
FAI hold-harmless clause included / Yes No
The organisers will respect the FAI Environmental Code of Ethics / Yes No
PARTICIPATION DETAILS
Special travel arrangements and assistance / Details: We will prepare 150,000 Japanes Yen for 20 foreign competitors.
Contact: Hiromori Soejima
Equipment rental services / Details: Yes
Contact: Hiromori Soejima
Additional crew available / Details: one for each team if requested
Contact: Hiromori Soejima
Rent-A-Car assistance / Details: We will publish the information to competitors later.
Contact: Hiromori Soejima
Accommodation available and assistance / Details: We will publish the information to competitors later.
Contact: Hiromori Soejima
Other arrangements for competitors
(include meals, travel allowance, etc.) / Details:
Contact:
Remarks:
COMPETITION DETAILS
Maximum number of entrants / We expect 20-30 competitors of the HONDA Grand Prix and 20 competitors from abroad.
Number of eligible NACs / All FAI Members
Equal number of competitors / NAC / Not Applicable
Start of invitation process / Date: 1/4/2010
Entry closing date / 1st round: 30/6/2010 2nd round: Not applicable
Additional invitations procedure / None
Eligibility conditions / 100 hours PIC and 1 year as PIC
Registration methods and details
(mail, fax, email, online) / Mail, Fax or Email
Entry fee / Amount: 60,000 Currency: Japanese Yen
What is included: Fuel for balloons during the event will be provided. Other necessary information for flights, including maps, will be provided, too.
Entry fee method of payment and details / Money order Cheque Cash
Credit card Other: bank transfer
Details:
Insurance requirements
and details / Third party: A competitor is responsible to cover a minimum of 200 million yen for third parties. Generally speaking, insurance, which we sell, is much cheaper than other areas. The cost will be approximately 6,000 yen for fourteen days.
Passenger: If a competitor wish to fly with an observer during competition, he shall have insurance for his observer under conditions that the organizer decides.
We require a pilot that wishes to fly with an observer during the competition, to have insurance for the observer. If your balloon does not have it, you may purchase it 7,000 yen during the week. If you fly without an observer at all times, you don't need to purchase it.
Insurance for observer on board:
Amount Bodily Injury Limit 15 million yen
In Hospital per day 10,000 yen
CSL:
Other:
Official language / English and Japanese
Protest fee / 100 EUR or equivalent in local currency
Equipment limitations / None
Special safety requirements / None
General Briefing / Place: Haga
Date: 18/11/2010 Time: 13:00
Last competition flight / Date: 23/11/2010 Time: 06:00
Extra flight if needed:
Date: 23/11/2010 Time: 14:00
Competition map details / Scale: 1/50,000 DATUM: WGS84
Grids : UTM
Paper size: 1120mm * 1280mm
Other information: Digital Map Available
GPS Loggers / All GPS Loggers should be of the same type. For category 1 events they should meet the minimum quality requirement of the COH (Chapter 2).
Type of GPS Logger to be used: Garmin Geko 301
Details:
Landowner restrictions / There are many golf courses and those will have minimum altitude restrictions. Three ostrich farms exist and will be declared as a red PZ’s.
Remarks:
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