Governing Board Meeting MINUTES
220 Sycamore Street, Suite 200
Red Bluff, CA 96080
July 24, 2013
12:15 p.m. – 1:45 p.m.
Beverly Grace, Governing Board Chairperson, brought the July 2013 Governing Board meeting to order at 12:15 p.m.
1. ATTENDANCE
Members in attendance: Beverly Grace, Teresa Curiel, Marianne Willard, Angel Mason, Paula Sparkman, Tanya Ramirez
Members that were missed: Barbara Miller, Melinda Casey
A quorum was met.
Staff: Tori Prest, Paige Davison, Rosie Flores-Wilfong, Beth Janes, Michael Lindsey
Beverly welcomed everyone and introductions were made.
2. NCCDI MISSION MOMENT
A Mission Moment was not presented this month.
3. APPROVAL OF MINUTES**(3 minutes)
*Approval of June 26, 2013 Governing Board Minutes – Melinda Casey made a motion to approve the July Meeting Minutes, Teresa Curiel seconded; the motion carried.
4. ADDITIONS TO AGENDA
No additions to the agenda at this time.
5. REVIEW PLANNING CYCLE CALENDAR
The annual audit report was reviewed with Gulie Camdon from Randolph Scott and Company.
6. CONSENT AGENDA**
*Employee Handbook Update** -Ashley reviewed the updates and changes to the Employee Handbook and requested approval from the board.
*Job Description Revisions** -Ashley requested approval for the update and revisions to the job descriptions for the Bilingual Parent Engagement Training Coordinator and the Parent Engagement Coordinator positions.
*ADP Service Agreement** - Kelly requested approval to change from PayChex for payroll to ADP for payroll and human resource services. ADP is very user friendly and much less expensive.
Teresa made a motion to approve the Consent Agenda, Marianne Willard seconded; the motion carried.
7. ACTION ITEMS
*Annual NCCDI Audit Report – Gulie Camdon from Randolph Scott and Company joined the board via conference call. She explained the areas that were reviewed. There were a couple of findings but all were corrected before the end of the audit. It was a clean report. Teresa Curiel made a motion to approve the annual audit report, Marianne Willard seconded, the motion carried.
*IRS Form 990 = Kelly reviewed the IRS Form 990 with the board. Marianne Willard made a motion to approve the IRS Form 990, Teresa Curiel seconded; motion carried.
* Parent Survey Results – Mike Lindsey presented the Parent Survey Results in Tori’s absence. He shared the survey results and how the results will be used in next year’s planning. Marianne Willard made a motion to approve the Parent Survey Results, Angel Mason seconded, the motion carried.
*Mission Statement – Rosie presented the proposed NCCDI Mission Statement. Based on the feedback at the June Governing Board meeting the three power word statement is our new Mission Statement. Enriching Children’s lives by Empowering Families and Engaging the Community. Teresa Curiel made a motion to approve the new NCCDI Mission Statement, Marianne Willard seconded, the motion carried.
*Governing Board By-laws Revisions – Beverly reviewed the current Governing Board Member Terms in the current by-laws with the board. A lengthy discussion regarding term length, reapplication after term, and how many terms could be served followed. Members requested more time to consider the possible changes so this agenda item was tabled to the August meeting.
8. DIRECTOR’S REPORT
Brian was not available to attend the meeting. Brian’s written report is included for your review.
9. FISCAL REPORT
Kelly May, Chief Fiscal Officer, gave the Fiscal Report. She asked if there were any questions regarding the Fiscal Narrative, Head Start, and Early Head Start Budgets, the check register and credit card statement. No questions were asked. Marianne Willard made a motion to approve the fiscal report, Angel Mason seconded, the motion carried. Kelly’s written report is included for your review.
10. SERVICE AREA REPORTS
*Education, Disabilities and Mental Health - CLASS Scores Update – Rosie presented the CLASS Scores Update.
CLASS measures teacher child interactions and child teacher interactions.
*Parent /Father Engagement Report: Mike’s written report is included in the packet for your review.
*ERSEA Report: No ERSEA Report this month.
*Personnel Report: Ashley’s written report is included for your review.
11. CORRESPONDENCE/ANNOUNCEMENTS -
Information Memorandum – Five-Year Head Start Project Periods
12. POLICY COUNCIL REPORT
Term limits for Policy Council was discussed. Head Start Standards state the term limits for parents to be elected to Policy Council.
13. COMMUNITY AWARENESS INFORMATION
A free movie is available July 27th in the Red Bluff River Park.
14. UNFINISHED BUSINESS
Nothing at this time.
15. NEW BUSINESS
No new business at this time.
16. ANNOUNCEMENTS
No announcements at this time.
17. CLOSED SESSION
*Open Session Report – The board reviewed the Executive Director Annual Evaluation.
18. ADJOURNMENT
Beverly Grace, Chairperson, adjourned the meeting at 2:15 p.m.
Submitted by,
Beth Janes
Administrative Assistant
Governing Board meetings are usually held on the 4th Wednesday of each month.
THE NEXT MEETING IS SCHEDULED FOR: Wednesday, August 28, 2013
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