WEST LOTHIAN HIGHLAND GAMES CIC (“THE COMPANY”)

CONDITIONS OF TRADING

  1. No vehicle access to the park will be granted between the hours of 08:45 and 18:00.
  1. The trader shall, during the period of the event, be responsible for all loss and damage sustained by the Company or any third party where such loss or damage arises from the actions or default of the trader, and shall free and relieve, and shall indemnify and keep indemnified Company from liability in respect of any injury to or the death of any persons, damage to any property, heritable or movable, the infringement, disturbance or destruction of any right, servitude or privilege or otherwise by reason of or arising out of or in consequence of the trader’s use of the trading space allocated and from all proceedings, costs, claims and demands of whatsoever nature in respect of any such liability for which the trader is directly responsible in terms hereof.
  1. Each trader must hold public liability insurance, with cover to a minimum of £5 million. A copy of a valid public liability insurance certificate and any appropriate safety certificates must accompany this application. FAILURE TO MEET THE APPROPRIATE INSURANCE REQUIREMENTS WILL EXCLUDE THE TRADER FROM TRADING.
  1. Goods displayed or sold by the trader must be of a standard acceptable to West Lothian Council Trading Standards (to be determined by West Lothian Council at its sole discretion).
  1. Should any matter of dispute arise as a result of the allocation of trading space, then the matter will be resolved by Company, whose decision will be final. In an effort to avoid issues relative to trading locations, we would suggest that you arrive as early as possible. Access on Friday 25 May from 12 noon until 17:00, and on Saturday 26 May from 06:15 until 08:45.
  1. The trader shall use the trading space allocated, entirely at their own risk and Company will accept no liability for any damage or injury caused to the trader, its employees or any third party as a result of the use of the trading space.
  1. The company will accept no liability for any damage to trader equipment, stall or vehicle. If adverse weather changes the ground conditions, the Company will accept no liability for any damage caused. Liability lies solely with the trader.
  1. The company will not be liable for any expense incurred by the trader, should you be unable to extract your equipment, stall or vehicle from Meadow Park due to adverse ground or weather conditions.
  1. The trader shall ensure that the trading space is kept neat and tidy to the reasonable satisfaction of Company. All waste created by your activities to be removed from site at your own cost.
  1. In the event of cancellation [by the trader pursuant to paragraph 11 below], a full refund of trading fees paid will be refunded as soon as is practicable after the date of West Lothian Highland Games.
  1. Should the trader wish to cancel their trading arrangement with Company, then fourteen days notice must be given. No refunds given.
  1. There shall be reserved in favour of Company, access to all or any part of the trading space for any purpose deemed necessary by Company, or West Lothian Council.
  1. The trader shall not assign all or any of the rights and obligations contained herein.
  2. You must have an adequate and in date First Aid Box on site.
  1. A suitable and tested fire extinguisher must be available at all times. If you are cooking with gas this must have a minimum capacity of 9Kg. (or multiple extinguishers totalling no less than 9Kg)
  1. All tentage is to be made of fire retardant material.
  1. All gas appliances are to have a valid Gas safe test certificate.
  1. If you are selling food, you must have registration with a local authority
  1. Trade stand holders may not sub-let space within their own area.
  1. Under Scottish law you are required to display a “No Smoking” sign.
  1. Electricity:

There is no mains electricity available on site.

Portable generators may only be used if authorised by the Company.

Test certificates should be available in mobile units and for portable appliances

WEST LOTHIAN HIGHLAND GAMES CIC (“THE COMPANY”)

HEALTH AND SAFETY REGULATIONS

The Safety Rules set out below are intended to support the Health & Safety at Work Act 1974. They do not replace the necessity for your own Health & Safety Policy.

Contravention of the Health & Safety at Work Act and/or the Safety Rules of the Company may result in a verbal warning from the Safety Officer. After this warning the Company reserves the right to take appropriate action should any further breach occur. No compensation for loss of property, revenue or refunds will be made by the Company in these circumstances.

All of the above certificates and insurances are to be available for inspection during the period on site.

Catering:

  • The responsibility to produce safe food remains with the proprietor of the Trade Stand not with the management of the Company.
  • Please note that spot checks will be made by Environmental Health/Food Safety/Trading Standards Officers and Trade Stands have to comply with these inspections. In the event that any Trade stand fails to comply with any instruction given by authorised officers, the Trade Stand will be required to cease trading immediately. There will be no refund of trade space fees in any such situation. In such an instance, equipment and support vehicle may not be removed from the site until the event closes.

WEST LOTHIAN HIGHLAND GAMES CIC (“THE COMPANY”)

EVENT INFORMATION

Event Location:Meadow Park, Glasgow Road, Bathgate

Date: Saturday 26May 2018

Set-up Completion Time:08.45 am

LOCATION OF MEADOW PARK / EXAMPLE LAYOUT OF MEADOW PARK

Weight Limits, Height Restrictions, Access Restrictions, One Way systems

Once inside Meadow Park, stewards will advise you of the best way to reach your allocated position.

Entrance to use

Main entrance to Meadow Park, off Glasgow Road.

Useful Information

There will be no vehicle movement from 8:45 am until 6pm. If you require vehicle movement during this time, you must speak to the Event Manager prior to moving.

There is access to a water stand pipe. No power is available.