Request Leave Participant Guide

Scotts Miracle-Gro / Request Leave Participant Guide

Request Leave Participant Guide

Objective: Associate successfully requestsa vacation day.

Overview

Under the Time Management system, associates and managers will be able to access vacation balance information directly on-line. Vacation data will continue to appear on salary statments.

Business Rule / For vacation policy detail and eligibility, reference Vacation Policy on MyScotts.com.

Process

1.The associate will submit a leave request that includes the types and dates of the absences requested (vacation)

SAP will automatically validate quota balances

2.The manager receives an email via workflow with the leave request information

3.The manager will review the team calendar to determine workforce availability

4.The manager approves or rejects the leave request

5.The associate receives an email via workflow with the leave request rejection/approval notification

If approved, the accrual account balance will be updated by SAP

6.The associate will review the quota balance to ensure the time information has been captured correctly, including exception time

Business Rule / Vacation days should be requested as early as possible and prior to the requested time off. Managers should approve or deny requests within 3 working days.
An associate can change or delete a leave request at any time prior to manager approval. Once a leave request has been approved, the associate can delete the request. Leave request deletions are processed the same as other leave requests.
If an approved vacation day is not used by the associate, the associate must update the system prior to payroll running for that period if possible. Leave can be changed 30 days back from current system date.
If an approved vacation day is not used by the associate and is not corrected within 30 days, contact payroll for resolution.
Managers may change a denial status in the system by having the associate re-request vacationdays.

Steps

Note / If you are not logged into the Garden automatically,

a.In an Internet Explorer window, go to MyScotts.com
b.Fill in User ID and Password as provided by GBIS or your manager
c.Click Logon

1.From The Garden home screen click on AssociateCenter

Click Leave - Vacation

Note / The calendar at the top is a Team Calendar for your team as defined by the organizational structure in SAP.
The Team Calendar comprises a color coded calendar display of associates’ attendances and absences. The colors signify:
Blue: There is an absence on the day for an associate on the team
Green: There is more than one entry for a day
Yellow: An associate has requested an absence, which has not yet been approved
Red: An associate wants to cancel an absence

3.In the Type of Leave field, use the dropdown to select the type of time off

Warning/Gotcha / Do not enter regular holidays as a leave request. The holiday will be paid, but if it is entered as a leave request, the time will be deducted from your vacation accrual.

4.Click on the type of leave - in this example, choose Vacation Time

5.Click on the calendar icon in the first Date field

Tip / You can also type in the date. Be sure to enter the date as MM/DD/YYYY, MMDDYYYY or MMDDYY.

Click on the first day required for the vacation day – in this example, click on 2/06/12

Business Rule / Vacation must be requested one day at a time for hourly and salaried non-exempt associates. Multiple days can only be entered by salaried exempt associates only.

Business Rule / Vacation can only be requested for current fiscal year.

7.Fill in the date for the last day required for the vacation – in this example, fill in 2/07/2012. Hourly and salaried non-exempt associates must enter one day at a time. (Multiple days can only be entered by salaried exempt associates)

8. Delete time from the Time fields

9.Click in the Duration field

10.Fill in the number of hours required for the vacation – usually 4 or 8

Business Rule / Per Scotts’ policy, vacation requests should be requested in 4 or 8 hour increments and personal day requests should be requested in 8 hour increments.

Business Rule / For exempt associates - vacation requests of greater than 8 hours, the entire request must be approved or rejected. If your manager decides only a portion of the request can be approved, you will receive a rejection notice with instruction to re-request the portion that can be approved.

Note / The approver will automatically default based on the SAP organization structure.

11.Click in the Note for Approver field to enter a note/comment for the person who will be approving the vacation

Note / Please do not include any medical or health information in these notes.

12.Click

Note / Review the information to verify request is correct. If you need to make corrections, click Previous Step. To not request leave at this time, click Cancel.

13.Click

Note / Note that your request has been sent to your approver.
You will receive an email notification of approval or rejection.

Decision / To return to the main menu click Associate Self Service or Log Off to exit.

14.Click

15.Click