County of Alameda, General Services Agency – Purchasing

RFP No. 900977, Addendum No. 3

COUNTY OF ALAMEDA

Addendum No. 3

to

RFQ No. 901061

for

Patrol Vehicle Outfitting Equipment

Specification Clarification/Modification

This County of Alameda, General Services Agency (GSA), RFQ Addendum has been electronically issued to potential bidders via e-mail. E-mail addresses used are those in the County’s Small Local Emerging Business (SLEB) Vendor Database or from other sources. If you have registered or are certified as a SLEB, please ensure that the complete and accurate e-mail address is noted and kept updated in the SLEB Vendor Database. This RFQ Addendum will also be posted on the GSA Contracting Opportunities website located at http://www.acgov.org/gsa/purchasing/bid_content/ContractOpportunities.jsp.

Alameda County is committed to reducing environmental impacts across our entire supply chain.

If printing this document, please print only what you need, print double-sided, and use recycled-content paper.

RFP No. 900977, Addendum No. 3

Page 2

County of Alameda, General Services Agency – Purchasing

RFQ No. 901061, Addendum No. 3

The following Sections have been modified to read as shown below. Changes made to the original RFP document are in bold print and highlighted, and deletions made have a strike through.

Page 6 of the RFQ, Section II (CALENDAR OF EVENTS) has been modified to read as follows:

II. CALENDAR OF EVENTS

EVENT / DATE/LOCATION
Request Issued / January 8, 2013
Written Questions Due / by 5:00 p.m. on January 28, 2013
Networking/Bidders Conference #1 / January 25, 2013 @ 2:00 p.m. / at: General Services Agency
Room 1107, 11th Floor
1401 Lakeside Dr.
Oakland, CA 94538
Networking/Bidders Conference #2 / January 28, 2013 @ 10:00 a.m. / at: Castro Valley Library
Canyon Room
3600 Norbridge Avenue
Castro Valley, CA 94546
Addendum 1 Issued / February 6, 2013 February 11, 2013
Addendum 2 Issued / February 13, 2013 February 14, 2013
Addendum 3 Issued / February 26, 2013
Response Due / February 22, 2013 February 28, 2013 March 1, March 12, 2013 by 2:00 p.m.
Contract Award Date / March 1, 2013 March 7, 2013 March 8, 2013 March 25, 2013
Contract Start Date / March 21, 2013, March 27, 2013 March 28, 2013 April 12, 2013

Note: Award and start dates are approximate

**Please note that a SECOND REVISED Exhibit A is included with this Addendum and includes corrected part names that replace the incorrect part names that are listed in the bid form under ‘Lights and Sirens’ on page 7 of Exhibit A in the RFQ**

***PLEASE NOTE: The bid response due date has changed. Bids are due March 12, 2013.

RFQ No. 901061, Addendum No. 3

Page 3

EXHIBIT C

VENDOR LIST

RFQ No. 901061 – Patrol Vehicle Outfitting Equipment

Below is the Vendor Bid List for this project consisting of vendors who have responded to RFI No. 901061, and/or been issued a copy of this RFQ. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program: http://www.acgov.org/gsa/departments/purchasing/policy/slebpref.htm.

This RFQ Addendum is being issued to all vendors on the Vendor Bid List; the following SECOND REVISED vendor list includes contact information for each vendor attendee at the Networking/Bidders Conferences.

RFI No. 901061 - Patrol Vehicle Outfitting Equipment
Business / Contact / Phone / Address / City / ST / Email
Adamson Police Products / Mike Cooper / 800-777-5211 x21 / 3290 Arden Road / Hayward / CA /
Crystal Communications / Michelle Rodrigues / (510) 895-9500 / 1601 Neptune Dr / San Leandro / CA /
EVO-Emergency Vehicle Outfitters Inc / Phil Hussein / 916-685-0800 / 9862 Kent Street / Elk Grove / CA /
Inch's Tooling and Machining / Connie Inchaurregui / 916 652-0628 / 3230 Taylor Road / Loomis / CA /
Lehr Auto Electric / Jim Stommel / 916.646.6626 / 4707 Northgate Blvd / Sacramento / CA /
Telepath Corporation / Mark Matthews / 510-656-5600 / 49111 Milmont Drive / Fremont / CA /
The Truck DBA Lighthouse / Dan Webster / 510-557-1257 / 19813 Cabot Blvd. / Hayward / CA /
The Truck DBA Lighthouse / Joe Mannina / 510-783-8910 / 19813 Cabot Blvd. / Hayward / CA /
Vision Communications Co. / Thomas J. Noonan / 510-314-7914 / 1770 Neptune Dr. / San Leandro, / CA /
Vision Communications Co. / Mark Champ / 510-346-0300 / 1770 Neptune Drive / San Leandro / CA /
Cop Shop Installations / Cozette Lambert / 530-673-6454 / 1257 Hassett Ave, Suite D / Yuba City / CA /
Safety Dynamics Corporation / John Sebastian / 510-547-7233 / 320 Swan Way, Ste. 320 / Oakland / CA /

Exhibit C – RFQ No. 901061

Page 1

EXHIBIT A (Second REVISED)

Bid Response Packet

RFQ No. 901061 – Patrol Vehicle Outfitting

To: The County of Alameda

From:

(Official Name of Bidder)

§  AS DESCRIBED IN THE SUBMITTAL OF BIDS SECTION OF THIS RFQ, BIDDERS ARE TO SUBMIT ONE (1) ORIGINAL HARDCOPY BID (EXHIBIT A (SECOND REVISED) – BID RESPONSE PACKET), INCLUDING ADDITIONAL REQUIRED DOCUMENTATION), WITH ORIGINAL INK SIGNATURES, PLUS ONE (1) COPY AND ONE (1) ELECTRONIC COPY OF THE BID IN PDF (with OCR preferred)

§  BIDDERS SHALL NOT MODIFY THIS BID RESPONSE PACKET IN ANY WAY OR QUALIFY THEIR BIDS

§  BIDDERS SHALL NOT SUBMIT TO THE COUNTY A SCANNED, RE-TYPED, WORD-PROCESSED, OR OTHERWISE RECREATED VERSION OF EXHIBIT A (SECOND REVISED) – BID RESPONSE PACKET OR ANY OTHER COUNTY-PROVIDED DOCUMENT

§  ALL PRICES AND NOTATIONS MUST BE PRINTED IN INK OR TYPEWRITTEN; NO ERASURES ARE PERMITTED; ERRORS MAY BE CROSSED OUT AND CORRECTIONS PRINTED IN INK OR TYPEWRITTEN ADJACENT, AND MUST BE INITIALED IN INK BY PERSON SIGNING BID

§  BIDDER MUST QUOTE PRICE(S) AS SPECIFIED IN RFQ

§  BID RESPONSE PACKET (EXHIBIT A (SECOND REVISED)) MUST BE SUBMITTED IN TOTAL WITH ALL REQUIRED DOCUMENTS ATTACHED THERETO; ALL INFORMATION REQUESTED MUST BE SUPPLIED

§  BIDDERS THAT DO NOT COMPLY WITH THE REQUIREMENTS, AND/OR SUBMIT INCOMPLETE BID PACKAGES, SHALL BE SUBJECT TO DISQUALIFICATION AND THEIR BIDS REJECTED IN TOTAL

§  IF BIDDERS ARE MAKING ANY CLARIFICATIONS AND/OR AMENDMENTS, OR TAKING EXCEPTION TO POLICIES OR SPECIFICATIONS OF THIS RFQ, INCLUDING THOSE TO THE COUNTY SLEB POLICY, THESE MUST BE SUBMITTED IN THE EXCEPTIONS, CLARIFICATIONS, AMENDMENTS SECTION OF THIS EXHIBIT A (SECOND REVISED) – BID RESPONSE PACKET IN ORDER FOR THE BID RESPONSE TO BE CONSIDERED COMPLETE

Exhibit A (SECOND REVISED) – RFQ No. 901061

Page 6

BIDDER INFORMATION AND ACCEPTANCE

1.  The undersigned declares that the Bid Documents, including, without limitation, the RFI, RFQ, Addenda, and Exhibits have been read.

2.  The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the Specifications, Terms & Conditions of the Bid Documents of RFQ No. 901061 – Patrol Vehicle Outfitting Equipment.

3.  The undersigned has reviewed the Bid Documents and fully understands the requirements in this Bid including, but not limited to, the requirements under the County Provisions, and that each Bidder who is awarded a contract shall be, in fact, a prime contractor, not a subcontractor, to County, and agrees that its Bid, if accepted by County, will be the basis for the Bidder to enter into a contract with County in accordance with the intent of the Bid Documents.

4.  The undersigned acknowledges receipt and acceptance of all addenda.

5.  The undersigned agrees to the following terms, conditions, certifications, and requirements found on the County’s website:

§  Bid Protests / Appeals Process [http://www.acgov.org/gsa/departments/purchasing/policy/bidappeal.htm]

§  Debarment / Suspension Policy

[http://www.acgov.org/gsa/departments/purchasing/policy/debar.htm]

§  Iran Contracting Act (ICA) of 2010

[http://www.acgov.org/gsa/departments/purchasing/policy/ica.htm]

§  General Environmental Requirements

[http://www.acgov.org/gsa/departments/purchasing/policy/environ.htm]

§  Small Local Emerging Business Program

[http://acgov.org/auditor/sleb/overview.htm]

§  First Source

[http://acgov.org/auditor/sleb/sourceprogram.htm]

§  Online Contract Compliance System

[http://acgov.org/auditor/sleb/elation.htm]

§  General Requirements

[http://www.acgov.org/gsa/departments/purchasing/policy/genreqs.htm]

§  Proprietary and Confidential Information

[http://www.acgov.org/gsa/departments/purchasing/policy/proprietary.htm]

6.  The undersigned acknowledges that Bidder will be in good standing in the State of California, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFQ and associated Bid Documents.

7.  It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder certifies that if awarded a contract they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications.

8.  Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

9.  The undersigned acknowledges ONE of the following (please check only one box):

Bidder is not local to Alameda County and is ineligible for any bid preference; or

Bidder is a certified SLEB and is requesting 10% bid preference (Bidder must check the first box in Item 4 above and provide its SLEB Certification Number); or

Bidder is LOCAL to Alameda County and is requesting 5% bid preference, and has attached the following documentation to this Exhibit:

§  Copy of a verifiable business license, issued by the County of Alameda or a City within the County; and

§  Proof of six (6) months business residency, identifying the name of the vendor and the local address. Utility bills, deed of trusts or lease agreements, etc., are acceptable verification documents to prove residency.

Official Name of Bidder:

Street Address Line 1:

Street Address Line 2:

City: State: Zip Code:

Webpage:

Type of Entity / Organizational Structure (check one):

Corporation Joint Venture

Limited Liability Partnership Partnership

Limited Liability Corporation Non-Profit / Church

Other:

Jurisdiction of Organization Structure:

Date of Organization Structure:

Federal Tax Identification Number:

Primary Contact Information:

Name / Title:

Telephone Number: Fax Number:

E-mail Address:

SIGNATURE:

Name and Title of Signer:

Dated this day of 20

Exhibit A (SECOND REVISED) – RFQ No. 901061

Page 6

Exhibit A (SECOND REVISED) – RFQ No. 901061

Page 6

BID FORMS (SECOND REVISED)

Bidder hereby certifies to County that all representations, certifications, and statements made by Bidder, as set forth in this Bid Form and attachments are true and correct and are made under penalty of perjury pursuant to the laws of California.

Samples of items, when required, shall be furnished free of expense to the County and if not destroyed by test may (upon request made at the time the sample is furnished) be returned at the bidder’s expense.

Cost shall be submitted on Exhibit A (SECOND REVISED) as is. No alterations or changes of any kind are permitted. Bid responses that do not comply will be subject to rejection in total. The cost quoted below shall include all taxes and all other charges and is the cost the County will pay, for the three (3) year term of any contract that is a result of this bid.

Interior Hardware /
/ Year 1 / Year 2 / Year 3 /
Manufacturer/Description / Unit of Measure / Estimated Annual Quantity
(A) / Unit
Cost
(B) / Extended Cost
(C)
C=A*B / Unit
Cost
(D) / Extended Cost
(E)
E=A*D / Unit
Cost
(F) / Extended Cost (G)
G=A*F / Total 3-Year Term Cost
(H)
H=C+E+G /
Setina/BK0755CGR11, PUSH BUMPER / each / 30 / $ / $ / $ / $ / $ / $ / $
Setina/FX0400CGR11, FENDER WRAP / each / 30 / $ / $ / $ / $ / $ / $ / $
Setina/GK10301S1UHKSSCA, GUN LOCK / each / 30 / $ / $ / $ / $ / $ / $ / $
Setina/WK0594CGR111TPO, POLY DOOR ARMOR / each / 30 / $ / $ / $ / $ / $ / $ / $
Setina/DK0100CGR11, DOOR PANELS / each / 30 / $ / $ / $ / $ / $ / $ / $
Setina/PK1126CGR11SCA, PARTITION / each / 30 / $ / $ / $ / $ / $ / $ / $
Havis/C-VS-2400-CHRG-2, CONSOLE / each / 30 / $ / $ / $ / $ / $ / $ / $
Havis/C-EB40-SSP-1P, 4" BRACKET FS SIREN / each / 30 / $ / $ / $ / $ / $ / $ / $
Havis/C-EB25-MA5-1P, 2.5" XLT BRACKET / each / 30 / $ / $ / $ / $ / $ / $ / $
Havis/C-CUPS-1, CUP HOLDER / each / 30 / $ / $ / $ / $ / $ / $ / $
Havis/C-LP-2, LIGHTER PLUG OUTLET / each / 30 / $ / $ / $ / $ / $ / $ / $
Havis/C-MAP-T-LED, MAP LIGHT / each / 30 / $ / $ / $ / $ / $ / $ / $
Havis/C-AP-0645, ACCESSORY BOX / each / 30 / $ / $ / $ / $ / $ / $ / $
Havis/C-ARM-103, ARMREST / each / 30 / $ / $ / $ / $ / $ / $ / $
Havis/C-PS-2, SWITCHPLATE / each / 30 / $ / $ / $ / $ / $ / $ / $
Havis/ C-SW-B, SWITCHBRACKET / each / 30 / $ / $ / $ / $ / $ / $ / $
D & R/932-0014A, TRUNK CABINET / each / 30 / $ / $ / $ / $ / $ / $ / $
D & R/932-0014B, TRUNK CABINET / each / 30 / $ / $ / $ / $ / $ / $ / $
Laguna/WK0594, SEAT / each / 30 / $ / $ / $ / $ / $ / $ / $
EVM/EVM-DCIM3, INTERFACE MODULE / each / 30 / $ / $ / $ / $ / $ / $ / $
Total Annual Cost (ALL ITEMS) / $ / $ / $ / $
TAX (9%) / $ / $ / $ / $
GRAND TOTAL / $ / $ / $ / $

Exhibit A (SECOND REVISED) – RFQ No. 901061

Page 6

Lights and Sirens /
/ Year 1 / Year 2 / Year 3 /
Manufacturer/Description / Unit of Measure / Estimated Annual Quantity
(A) / Unit
Cost
(B) / Extended Cost
(C)
C=A*B / Unit
Cost
(D) / Extended Cost
(E)
E=A*D / Unit
Cost
(F) / Extended Cost (G)
G=A*F / Total 3-Year Term Cost
(H)
H=C+E+G /
Federal Signal/TARSSP3000, SIREN CONTROLLER / each / 20 / $ / $ / $ / $ / $ / $ / $
Federal Signal/ES100, SIREN / each / 20 / $ / $ / $ / $ / $ / $ / $
Federal Signal/TARVALR44, LIGHT BAR(STANDARD) / each / 20 / $ / $ / $ / $ / $ / $ / $
Federal SignalWhelen/ DP2BC(SLICK TOP) / each / 40 / $ / $ / $ / $ / $ / $ / $
Federal SignalWhelen/ DP2RC(SLICK TOP) / each / 40 / $ / $ / $ / $ / $ / $ / $
Federal SignalWhelen/D4RCRBCD4CRBC(SLICK TOP) / each / 40 / $ / $ / $ / $ / $ / $ / $
Federal Signal WhelanWhelen/D2RA(SLICK TOP) / each / 40 / $ / $ / $ / $ / $ / $ / $
Federal SignalWhelen/D2BA(SLICK TOP) / each / 40 / $ / $ / $ / $ / $ / $ / $
Code 3/3050, CONTROLLER / each / 40 / $ / $ / $ / $ / $ / $ / $
Whelen/D2RB, FRONT LIGHT / each / 40 / $ / $ / $ / $ / $ / $ / $
Sound Off/EGHST1J, REAR DECK LIGHT (x2) / each / 40 / $ / $ / $ / $ / $ / $ / $
Total Annual Cost (ALL ITEMS) / $ / $ / $ / $
TAX (9%) / $ / $ / $ / $
GRAND TOTAL / $ / $ / $ / $

Exhibit A (SECOND REVISED) – RFQ No. 901061