October 31, 2016
(1)
The Commissioners’ meeting was called to order in their meeting room at 9:00 a.m. All members were present. Karen Skoogled the invocation. Mike Manus led the flag salute.
(2)
S. Kiss provided an update on the tri-county meeting with the Forest Service.
(3)
Consent Agenda – Motion was made by K. Skoog to approve the Consent Agenda. Motion was seconded by S. Kiss. Motion carried unanimously. The Consent Agenda includes this week’s Agenda, the Minutes of the Board’s October 24, 2016 meeting and the following items:
Investment Earnings (year-to-date):$23,126.39
Payroll Change Notice:
Community Development-
Andy Huddleston, Interim Community Development Director, $25.38/hr., Effective 10/25/2016
Sheriff-
Kaitlin Ens, Corrections Officer, Step 1, $3,035.67/mo., Effective 11/02/2016
Karla Ens, Communications Officer, Step 1, $2,720.26/mo., Effective 11/03/2016
Morgan Johnson, Deputy, Step 1, $4,076.16/mo., Effective 11/01/2016
Lawrence Mason, Court Security Officer, $18.00/hr., Effective 11/02/2016
Forest Sarles, Communications Officer, Step 1, $2,720.26/mo., Effective 11/03/2016
Ciara Williamson, Step 3, $2,942.24/mo., Effective 11/01/2016
(4)
The Board discussed the Whatcom v. Hirst decisionand how it may impact the county.
(5)
Human Resources Manager Spencer Shanholtzer was present to discuss the personnel policy. Also present wereCommissioner Programs Christine Rahoun, Financial Manager Jill Shacklett, and Auditor Marianne Nichols. Discussion included eligibility for vacation leave, step increases for part time employees, and the Outstanding Service Award.
(6)
Human Resources, Civil Service, and LEOFF12017 Budget Review – Present were S. Shanholtzer, C. Rahoun, J. Shacklett and M. Nichols.
(7)
M. Nichols was present to schedule the budget hearing. Also present were J. Shacklett, S. Shanholtzer and C. Rahoun.
(8)
The Board recessed for lunch at 12:10.
(9)
Motion was made by K. Skoog to approve the NACoyearly payment in the amount of $450. Motion was seconded by S. Kiss. Motion carried unanimously.
(10)
Motion was made by S. Kiss to approve the agreement with Robert Weidner and the Evergreen Forest Group for 2017 in the amount of $1,500. Motion was seconded by K. Skoog. Motion carried unanimously.
Memorandum of Agreement between Robert K. Weidner and Pend Oreille County, a member of the Evergreen Forest County Group
AGREEMENT NO. 2016-55, COMMISSIONERS’ RECORDING
(11)
Motion was made by K. Skoog to approve payment of special dues to WSAC regarding the Columbia River Treaty in the amount of $1,000. Motion was seconded by S. Kiss. Motion carried unanimously.
(12)
Motion was made by K. Skoog to approve the letter of support to Recreation & Conservation concerning a USFS grant for OHV Rangers and Dispersed Sites Maintenance. Motion was seconded by S. Kiss. Motion carried unanimously.
(13)
Motion was made by S. Kiss to send a letter to Guy Thomas declining the acceptance of Stanley Drive into the county maintenance system. Motion was seconded by K. Skoog. Motion carried unanimously.
(14)
ITS Director Mark Lemen was present for an update and the ITS 2017 Budget Review. Also present were J. Schacklett and M. Nichols. Topics discussed included software conversions, issues with telephones, and GIS matters. Following the update, budget requests were reviewed.
(15)
Board of County Commissioners 2017 Budget Review – Present were J. Shacklett, M. Nichols and county resident Bob Eugene.
(16)
Prosecutor Dolly Hunt was present for a legal update. Also present was B. Eugene. Topics discussed included the A to Z hearing, the Tower-Grizzly case, litigation complete, an EMS District, and a request from the Bureau of Indian Affairs.The group also discussed the Whatcom v. Hirst decision.
(17)
Public Comment Period – There were no persons present for comment.
(18)
M. Manus declared the meeting continued to November 1.
November 1, 2016
(19)
The meeting resumed at 9:00. All members present.
(20)
Public Works Update – Present were Public Works Director Sam Castro, County Engineer Don Ramsey, Road District Supervisor Dan Reijonen, B. Eugene, and Senior Design & Construction Engineer George Luft.Update items included a safety platform at the transfer station, the landfill closures plan, jail project phases regarding security doors and kiosk stations, energy usage and incentives, pursuit of a bond for a Municipal Safety Building, a meeting with bus operators to review routes, grading operations, and the ADA transition plan.
D. Ramsey reviewed the Six-Year Transportation Improvement Program for 2017-2022. Also in attendance was S. Shanholtzer. The group reviewed existing projects, new proposed projects, projects to remove from the program, and projects to retain in the program.
(21)
S. Castro requested an executive session regarding the performance of a public employee pursuant to RCW 42.30.110(1)(g) for 15 minutes from 10:30 to 10:45. Also present were D. Ramsey, D. Reijonen and S. Shanholtzer.
(22)
Community Development Update – Present were Interim Community Development Director Andy Huddleston, Consultant Gregg Dohrn, D. Hunt, B. Eugene, and county resident Silvana Sorace. Also present by telephone was Hydrogeologist Gene St. Godard. Discussion included the Whatcom v. Hirst decision regarding impacts to the county, building permit applications, required studies, watersheds within the county, and Development Regulations.
(23)
The Board recessed for lunch at 12:30.
(24)
Motion was made by S. Kiss to approve the document regarding the LeClerc Grazing Allotment. Motion was seconded by K. Skoog. Motion carried unanimously.
(25)
USFS Supervisory Environmental Coordinator Michelle Paduani was present to review the approved document regarding the LeClerc Grazing Allotment.The Board requested the following: the process for reviewing the quality (including the objectivity, utility, and integrity) regarding compliance with the Information Quality Act; a review of the watershed by the National Riparian Service Team; and, was the adaptive management subsequent to the PUD habitat study in 2009 taken into consideration in the alternatives? Allotment permittee Steve Fountain joined the meeting at 1:15.
(26)
USFS Public Affairs Officer Franklin Pemberton was present for an update. Discussion regarding the Resource Advisory Committee (RAC) included the funding opportunityand reauthorizingthe existing Board to meet for another year. Also discussed were roads in the Tower fire area, timber salvage, and forest management.
(27)
K. Skoog was excused at 2:30.
(28)
S. Castro was present to request approval of consultant contracts regarding Right-of-Way Acquisitions at Indian Creek and Sandy Shores. Motion was made by S. Kiss to approve the 2 contracts with Epic Land Solutions for negotiations in right-of-way acquisitions. Motion was seconded by M. Manus. Motion carried unanimously.
Local Agency Real Estate Professional Services Negotiated Hourly Rate Consultant Agreement with Epic Land Solutions for Right-of-Way Services for the Indian Creek Culvert Elimination Project
AGREEMENT NO. 2016-56, COMMISSIONERS’ RECORDING
Local Agency Real Estate Professional Services Negotiated Hourly Rate Consultant Agreement with Epic Land Solutions for Right-of-Way Services for the CRP839 LeClerc Road South Intersection Improvement Project
AGREEMENT NO. 2016-57, COMMISSIONERS’ RECORDING
(29)
County resident William Kemp was present to discuss his interest in serving on the Planning Commission for the open position in District 1.
(30)
County resident and Noxious Weed Control Board Member Warren Koontz was available to discuss his interest in being reappointed to the Noxious Weed Control Board for District 1. Also present was Weed Control Coordinator Sharon Sorby.
(31)
Correspondence Received:
11.1NACo-Membership Benefits Report
11.2WSLCB-Discontinued Sales & Service, Jacob James Sattleen, License #413302-4M
11.3Martin Hall-Holiday Party
11.4South Pend Oreille Fire and Rescue-Support for the formation of an EMS District
11.5POC Assessor-Refund Levy Amount correction
11.6B. Billingsley-3rd Quarter Report
11.7Evergreen Forest County Group-Annual Report
(32)
Correspondence Sent:
B. Berg-Reappointment to Noxious Weed Control Board
Recreation & Conservation-Letter of Support
G. Thomas-Stanley Drive decision
M. Paduani et al.-LeClerc Grazing Allotment Field Trip
(33)
As of this date, the Board approved vouchers for payment as listed and made available by the Auditor’s Office. The following vouchers/warrants/electronic payments are approved for payment:
Salary and Claim
Current Expense$ 170,285.76
Counseling Services$ 6,939.78
Fair$ 450.62
Park$ 504.26
Road$ 182.20
Emergency 911 Communications$ 1,538.75
Extension Education$ 130.00
Homeless Program/2163$ 5,350.00
Capital Projects$ 23,911.13
Solid Waste$ 14,915.16
Risk Management$ 700.00
Equipment R&R$ 16,536.40
IT Services$ 218.32
TOTAL$ 241,662.38
Checks 160582 through 160670 totaling $240,055.70 and Electronic Funds Transfer 9770 totaling $1,606.68 dated October 31, 2016.
(34)
M. Manus declared the meeting adjourned at 4:30 p.m.
ATTEST: s/ APPROVED: s/
Clerk of the Board Chair of the Board
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