BYLAWS OF

MINNESOTA ASSOCIATION OF CLINICAL DOCUMENTATION IMPROVEMENT SPECIALISTS (MNACDIS)

ARTICLE I – NAME

The name of this statechapter of the Association of Clinical Documentation Improvement Specialists shall be the Minnesota Association of Clinical Documentation Improvement Specialists, herein referred to throughout these bylaws as ACDIS and MNACDIS.

ARTICLE II – PURPOSE

The purpose of MNACDIS is to operate on a not-for-profit basis within the meaning of 501(c) (6) of the Internal Revenue Code, and as a component state association of ACDIS, to promote excellence in clinical documentation for the benefit of patients and providers.

1)Promote the professional development of individuals in the clinical documentation improvement profession in the Minnesota region.

2)Convene meetings of the membership for the purpose of continuing education and professional development of clinical documentation specialists.

3)Conduct such other activities as may be consistent with the purpose of ACDIS or MNACDIS as stated herein.

ARTICLE III – GEOGRAPHIC BOUNDARIES

This organization is for all Clinical Documentation Improvement Specialists working in the state of Minnesota. Members of chapters of adjoining states are welcome to participate in meetings and educational sessions.

ARTICLE IV – MEMBERSHIP

All Minnesota Clinical Documentation Improvement Specialist are eligible to join. Currently there are no dues, but this is subject to change per majority vote.

ARTICLE V – AGREEMENTS

ACDIS agrees to:

1)List all state alliances on its Web site

2)Provide a link to the LOCAL CHAPTER Web site on that page (if the chapter maintains a Web site)

3)Post organizational information on its Web site and other networking mediums subject to internal policies as well as space and resource limitations

4)Provide official members of the LOCAL CHAPTER a discount on national membership

5)Facilitate networking opportunities at the ACDIS national conference

6)Provide a CD of one ACDIS audio conference per year free of charge for use at a local chapter event

7)Donate one ACDIS product (at the discretion of the association leadership) to MNACDIS for MNACDIS’ use

MNACDIS agrees to:

1)Elect three officers who are currently ACDIS members to act as liaisons between the parties

2)Provide and update information regarding

  1. Officers and contact information
  2. Organizational information
  3. Meeting information
  4. New member application processes

3)Include the ACDIS logo and link to the national site (if the chapter maintains a web site)

4)Share with the national organization, ACDIS, the list of MNACDIS members

ARTICLE VI – LEADERSHIP

Three ACDIS members are required to serve as primary liaisons between the local chapter members and the national organization. Leaders/liaisons must illustrate a commitment to the profession by maintaining ACDIS membership. (Note this is only a requirement of the local chapter leadership.) Only those members in good standing may be eligible to hold elected office. The local chapter leadership may be self-nominated. The officers will include President and Vice President. They will hold office for one year.

The immediate past president and vice president will serve as leadership resource for incoming officers.

Additional officers such as secretary, treasurer, or event coordinator, may also be chosen either at the discretion of the president and vice president or by membership’s popular vote. The secretary, treasurer, or event coordinator is a one year term and does not have to be a member of the national association.

The officers will be elected by secret ballot. Of the nominees, the individual receiving the greatest number of votes should be chosen as President of the local group and the runner-up may be chosen as Vice President. There is no limit on number of terms an individual may hold office, but may not hold multiple offices at one time.

President and Vice President as ACDIS members in good standing are expected to:

1)Abide by the ethical practices outlined in the ACDIS Code of Ethics and to encourage the ethical practices of their fellow CDI specialists

2)Set a tone of camaraderie and inclusiveness for the furtherance of the CDI profession

3)Employ and promote the capabilities of local members to enhance professional development of chapter members

ACDIS does expect elected representative to fulfill certain obligations to its membership and to the national organization. These include the following:

1)The President should work with the Vice President and local chapter members to facilitate the educational and networking needs of its membership by:

  1. President and/or Vice President should participate in the ACDIS sponsored local chapter leadership forums (quarterly conference calls). These calls are offered to promote networking among chapter leaders, foster chapter-building strategies, and discuss ideas and potential meeting topics with other local chapter leaders around the country.

2)Establishing appropriate meeting frequency and length to meet members’ needs. ACDIS recommends meeting quarterly at a minimum; some chapters meet monthly or bi-monthly.

3)Setting and maintaining a regular meeting calendar.

4)Determining the format of the meetings. Meetings can be conducted via teleconference, face-to-face, or some combination of the two.

5)Assisting event hosts with meeting facilitation. This may include bringing handouts and agendas or supplying food and beverages.

6)Acting as a liaison to the national association. This includes keeping ACDIS updated on meetings and bringing any problems to the attention of ACDIS national leadership.

7)Keeping meeting minutes to insure an adequate record of past meetings, results of votes, etc.

ARTICLE VII –MEETING PROCESS

MNACDIS has a monthly conference call:

1)Fourth Wednesday from 1pm to 2pm CST

  1. Except December
  2. Except the month of the Annual ACDIS Conference
  3. Except the month of the Annual MN ACDIS Conference
  4. Except at the discretion of chapter members

2)Each monthly call is sponsored by one of the member organizations

  1. Children’s Hospital and Clinics of Minnesota
  2. HennepinCountyMedicalCenter
  3. Mayo Clinic
  4. North Memorial
  5. ParkNicolletMethodistHospital
  6. Regions
  7. St CloudHospital
  8. St. Luke’s Hospital
  9. University of MinnesotaMedicalCenter-Fairview

3)Sponsoring organization responsibilities include:

  1. Obtain a phone line to be used for the conference call
  2. Develop an agenda preferably 30 days prior and no later than 2 weeks prior to conference call
  3. Apply to ACDIS for CCDS-CEU certification preferably 30 days prior and no later than 2 weeks prior to conference call
  1. Send out an Agenda 1 week prior to the conference call
  2. Facilitate the conference call
  3. Maintain the attendance for the conference call
  1. Send out CEU certificate to members in attendance
  2. Send minutes to next sponsoring organization