LUSAKA WATER AND SEWERAGE COMPANY LIMITED

MINUTES OF PRE-BID MEETING FOR THE TENDER FOR REHABILITATION AND CONSTRUCTION OF PUBLIC SANITATION FACILITIES IN SCHOOLS,HEALTH CENTRES AND MARKETS

LWSC/LSP/ADB/W-002/2015R

HELD ON 14THMARCH 2018 AT LUSAKA WATER AND SEWERAGE COMPANY HEAD OFFICE

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PRESENT

LWSC/LSP Members:

  1. Chairperson: Hector Zulu
  2. Secretary : Choolwe Cheelo
  3. Charles Kapembwa
  4. Patric Katuramu

Bidders

1) / Mr.JonathanMwendabai / Brickworld Zambia Limited / 20) / Zhang Yue / Julen Engineering Zambia
2) / TulaniNguni / Saloba Limited / 21) / MubangaKapilima / Brad Dick
3) / George Chocha / Vertices / 22) / Stephen Phiri / Oluka Limited
4) / Balaam Mwila / Vertices / 23) / MuhauKatundu / African Urban Construction
5) / Ellis Mwape / Numbwa Construction / 24) / Kazembe Mwanza / Southern African Engineering Associates
6) / Davis Zulu / Mwalin Investments Limited / 25) / Edwin Ngoma / Dramoll Limited
7) / ObedShamboko / McFoxworth / 26) / Ian Bwalya / Endita Engineering Limited
8) / Willie Miyanda / Earthrow / 27) / Lewis Nkandu / Dods General Dealers
9) / KizitoMulenga / Brinyi Investments / 28) / Joseph Silungwe / China-Geo Engineering Group
10) / Petros.M / Danait Limited / 29 / Nelson Ndhlovu / Federal Engineering Limited
11) / Moses Kanyanta / Nepro Investment Limited / 30 / Peter Bowa / Federal Engineering Limited
12) / H. Bulut / Beyazit Construction / 31) / Ya Rang Dong / Camland Construction Limited
13) / F. Salade / Asya Construction / 32) / Moses Silupya / Investcorp Limited
14) / MulengaChella - / Desmark Limited / 33) / Joseph W Wamulume / Clinker Construction
15) / LombeMulenga / Transatlantic Venture Limited / 34) / Peter Ngandu / Asher And Wescensons
16) / Cornwell Munsana / ClaybridgeConstuction / 35) / Jim Anscomde / Wash Consultant
17) / Franco SokaMtonga / Zuthina Engineering / 36) / Yolanya Sakala / Inspector
18) / Justin Yo / More Investment / 37) / Knox Chilumbu / San Engineering
19) / PuJiachen / Wah Chen Enterprises Limited / 38) / PuJiachen / Civic Engineering

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39. Steven Mulembeta Partner

40. LameckZimba SKSRealidad

42. Jack Zhong Mango Tree

43. Nason Mutale RaphaNissi

44. Joyce Shamilimo Golden Horse Investment Limited

45.FaddenMoyo Stratedge Investment

46. Chisenga Kennedy Stalwart Investments

47. Collins Kolala Stalwart Investments

48. Edwin Sikoongo Portmore Construction

49.MathiasNyirongo Patrichipatrichi Engineering Limited

50.VukaJere Twashuka Investment

51.Peter Ng’andu Asher And Wencescons

52.MulengaChella Desmark Limited

53. TangRui Znmec

54. David Mwanda Bec Engineering And Construction

55.Kamanga .M Comland Construction

56. Jackson Kapapi Mapaonga Limited

57. F.Kamando Peacecops Investments

58. Mugala Keith Dramoll

59. E. Mutape Precision Procurement And Limited

60.Kazembe Mwanza Southern African Engineering Associates

AGENDA

  1. Introductions
  2. Brief overview of the assignment
  3. Bidding requirements, ethics and procedures
  4. Question and Answer session
  5. Any Other Business

1.0OPENING/INTRODUCTIONS

The chairperson welcomed all present and called the meeting to order at 9:00 hours. He further introduced other members of the Lusaka Water and Sewerage Company Limited team that were present in the meeting. The Chairperson invited the WASH Consultant to commence the presentation.

The presenter highlighted to the attendants that the pre-bid meeting was to inform the bidders 0about the project overview and bidding requirements. He further urged the contractors to be precise and clear in their compilation of the bids,in order to make the work of the evaluation team easier.

There was also emphasized that bidders should take it upon themselves to visit the project sites that were not covered during the initial site visit, especially the rehabilitations sites.

2.0BRIEF OVERVIEW OF THE ASSIGNMENT

The presenter proceeded to present as per the Agenda. Please see presentation attached.

3.0QUESTIONS AND ANSWERS

The presenter allowed the attendants to ask questions after the presentation made to them. See Table 1

4.0ANY OTHER BUSINESS

There were no items and any other business

5.0CLOSING REMARKS

The meeting ended at 10:30hrs and the chairperson thanked all those in attendance.

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PRE- BID MEETING QUESTIONS RESPONSES

S/No. / QUESTIONS / LWSC RESPONSE
1 / What is the required category for NCC? / LWSC responded that there is no restriction in terms of the category the contractor is in. Hence it is open to all categories as long as they have capacity to deliver on the assignment.
2. / Under lot 1 (New constructions)-properties to be constructed, BOQs are not provided. / LWSC advised the bidder that BOQs are there in the tender document.LWSC further highlighted that only one BOQ was in the put as all the buildings to be worked on were the same.
3. / In your Solicitation document and your presentation you have emphasized on the bank guarantee.is this strictly by bank that we should include bank guarantee for this tender? / Due to certain unforeseen circumstance we have experienced, weemphasize that bidders should provide the bank guarantee. This is as per the instruction of the bank.
5. / Are bidders allowed to bid for both lots? / LWSC responded that bidders are free to bid for both lots.
5. / Will there be any need for a performanceguarantee? / LWSC responded that the bidders are supposed to present performance guarantee.
6. / What is the limit for advance guarantee? / LWSC responded that the limit is 20 percent
7. / According to your presentation are we supposed to quote without VAT? / LWSC responded that the project is exempt of all local taxes and duties. However, the bidder that will be awarded will be given a local purchase order for all purchases that the bidder will buy.
8. / There is no provision for VAT in both Global Summaries for Lot 1 and 2, kindly clarify. / This is a VAT exempt contract therefore can be recorded as nil / exempt.
9. / There is a Bill of Quantities for Chelston High School in Lot 1 but there is no provision in the Global Summary for Chelston High School.
There is no Bill of Quantities for Chunga High School in Lot 2 but there is a provision in the Global Summary for Chunga High School in Lot 2 / Check new Global Summary in Lot 1
It is present between Chitanda and George
10 / There are no quantities for glazing under item 3.1 and 3.2 on page 1-58, kindly clarify.
There are no quantities for glazing under item 3.1 and 3.2 on page 1-67, kindly clarify.
There are no quantities for glazing under item 3.1 and 3.2 on page 1-73, kindly clarify. / For Glazing quantity assume 2m3 for 3.1 and 2m3 for 3.2 on all BoQs where glazing is shown but no quantity is given...... applicable to several sheets as the person submitting question indicates. This is a re-measure contract so the amount used will be measured and invoiced. In the event that 2m3 is exceeded then it is paid from contingencies.
11 / There are no quantities for ironmongery under item 3.4 on page 1-73, kindly clarify / This is an item heading and nothing is required here (it has been included in error

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