Updated 2/8/17

Prince George’s County Stormwater Stewardship Grant Program

Status ReportNarrative Questions

/ 410-974-2941

Complete the status report narrative questions below. After completing your narrative questions, save this document on your computer and then submit the document via your Chesapeake Bay Trust Online Grant System account. You can access your account using this link

1. Grantee Information

Organization Name:

Project Leader:

Grant Number:

Date:

2. Project Summary

  1. Describe the status of the project and results achieved during this reporting period.

3. Prince George’s County Stormwater Stewardship grant program narrative questions

  1. Provide updates for any pieces of your project that were proposed to be developed during the project work. For example, if you proposed to select project sites, then provide updates on the sites selected.
  2. Describe how your project supported the Jobs First Act.
  3. If your project includes best management practice (BMP) implementation:
  4. Provide progress updates for the designs, permit status, construction bid process, contractors, and/or progress in scheduling construction.
  5. Report the best management practice type, the contributing drainage area (square feet), and the percent impervious cover of the contributing drainage area (square feet).Report the load reduction in pounds per year for total nitrogen, total phosphorus, and total suspended solids.
  6. Remember to schedule pre-construction meetings and final site visits with the grant manager.
  7. Do you need technical assistance from the Trust and/or the County’s Department of the Environment (DoE) with this project? (Yes or No)
  8. If yes, describe here and contact the Trust grant manager at 410-974-2941
  9. Do you have any substantial timeline or budget changes (i.e., changes in budget that result in a greater than 10% shift in funds across budget categories such as supplies, personnel, or contractual OR a new budget line item)? (Yes or No)
  10. If yes, describe here and contact the Trust grant manager at 410-974-2941to complete a Grant Revision Request
  11. Did you provide community involvement and outreach activities? If yes, add the outreach activities that occurred during this reporting period to the table (add more rows as needed).
  12. Provide sign in sheets for outreach events, if available.
  13. We are using the outreach you did to support the County’s National Pollution Discharge Elimination System (NPDES) stormwater permit requirements.

Event Name / Topic / Date / Duration (hrs) / Location / Participants (#) / Comments / Contact Name
  1. Did you plant trees? If yes, add the tree planting information to the table (add more rows as needed).
  2. We are using the trees you planted to support the County’s National Pollution Discharge Elimination System (NPDES) stormwater permit requirements.

Location / Number of Trees / Tree Common Name and Latin Name / Gallon Container Size / Height (ft) / Caliper (in) / Contact Name

4. Project evaluation and Lessons Learned

  1. Provide a written evaluation of the project.
  2. Discuss major changes that have occurred in the project and how those changes will impact the next grant phase(s).
  3. Briefly describe any lessons learned, including challenges or potential roadblocks to future progress.
  4. How will you overcome these challenges during the next phase of the project?

Budget: Submit your Status Report Budget Form Spreadsheet in the online grant management system to document the approved funds that were spent for the project, to date. The status report budget submission must:

  • provide the status report budget form spreadsheet that reflects the “Approved CBT Funds” and the “CBT Funds Spent”
  • provide a complete accounting of expenditures to date, including all invoices, receipts, and an accounting of personnel costs, such as copies of timesheets (if personnel time was used);Institutions of Higher Education (IHE) may provide time and effort reporting documentation in lieu of timesheets
  • group all receipts, invoices, and copies of timesheets (or time and effort reporting for IHE)by budget category type (e.g., supplies, contractual, travel, etc.) and number each item to correspond with the specific budget line item expenditures reported in the budget spreadsheet

Directions to submit your status report online:

  1. Sign into your account using this link and the same username and password as when you applied.
  2. Once signed in click on the Requirements tab.
  3. If you do not see your requirement, use the dropdown on the right and in the middle of the page to shift between “Show: New” and “Show: In Progress.”
  4. You should see below the yellow bar at least 2 links. One link is your Status Report and the other is your Final Report.
  5. Click on the Status Report link and follow the instructions.
  6. Once complete, click Submit & Review and make sure you have uploaded and entered all of the necessary information.
  7. If so, click Submit.

To confirm your requirement was successfully submitted use the dropdown to shift between “Show: In Progress” and “Show: Submitted Requirements.”

Photos: Feel free to upload photos, digital images, newsletter articles, or press clippings to supplement your written description. These supplemental files can be uploaded into your status report’s narrative section under “additional attachments,” located on your Chesapeake Bay Trust Online Grant System account.

DISCLAIMER: By submitting photos and videos in your final report, you are acknowledging ownership and copyright of the photos and videos submitted. The copyright will remain with the photographer; however, the Trust reserves the right to publish all items in publications, websites, advertising and promotional materials. You also confirm that you have written consent from all subjects in the photos/video submitted including if any subjects are minors under the age of eighteen.

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