Work Instruction
Functional Area: General Ledger / Change Cost Element Group
Purpose
Use this procedure to change cost element groups. Changes can be the short or long description, and/or cost elements can be added or deleted within the cost element group.
Trigger
Perform this procedure when an approved A-123 is submitted to adjust a cost element group.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select Accounting Controlling Cost Element AccountingMaster DataCost Element GroupKAH2 Changeto go to the Change Cost element group: Initial Screen.
Transaction Code
KAH2
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: General Ledger / Change Cost Element Group
Procedure
1. / Start the transaction using the menu path or transaction code.
Change Cost element group: Initial Screen

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Cost element group / Required / Hierarchical grouping of cost elements created to facilitate data entry and reporting
Example:
ComputerEx
3. / Click .
Change Cost element group: Structure

4. / Perform one of the following:
If You Want To / Go To
Change the Long Description (or short description) name of the cost element group / Step 5
Delete a cost element from the group / Step 7
Add one or more cost elements to the group / Step 10
Exit this transaction / Step 13
Change Cost element group: Structure (2)

5. / Click on the cost element group to access the long description cost element field.
6. / As required, complete/review the following fields:
Field / R/O/C / Description
Cost Element Group Long Description / Required / The full descriptive name of the cost element group
Example:
ing (the word is just being adjusted here)
7. / Click on the appropriate cost element number to identify the cost element you wish to delete.
8. / Click to select the cost element.
Change Cost element group: Structure (3)

9. / Click to delete the cost element highlighted in pink above.
10. / Click to access additional fields so new cost elements can be added to the group.
Change Cost element group: Structure (4)

11. / As required, complete/review the following fields:
Field / R/O/C / Description
Cost Element / Required / Items in a chart of accounts that are relevant to cost and are used to enter all costs within the entire cost accounting system; Primary cost elements have a one-to-one relationship with general ledger expense accounts; Whenever costs are posted, they must be assigned to a specific cost element
Example:
549002
Add additional cost elements. You can use the drop-down box or type the cost element numbers.
12. / Click .
/ The system displays the message, "The changes have been saved."
13. / Click until you return to the SAP Easy Access screen.
14. / You have completed this transaction.
9/26/2017
Ver: / GL_KAH2_ChangeCostElementGroup_0_AccountCodeCustodianGL.udc
© University of Cincinnati / 1/8
Work Instruction
Functional Area: General Ledger / Change Cost Element Group
Result
You have changed the name and/or elements in a cost element group.
Comments
None
9/26/2017
Ver: / GL_KAH2_ChangeCostElementGroup_0_AccountCodeCustodianGL.udc
© University of Cincinnati / 1/8