B H A R A T H E A V Y E L E C T R I C A L S L I M I T E D
RAMACHANDHRAPURAM : : HYDERABAD – 502 032
PUMPS DIVISION
Phone Nos. 040-23183530 – E-mail :
Name of the Department : Pumps Production (70 Building)
TENDER NOTICE
No. / Tender Notice No & Name of the work / Approx.Value
(Rs.in lakhs) / EMD
(Rs.In lakhs) / Due date / Time for receipt of tender / Tender opening Date & time / Applicable Page Nos.
1. / HY/FPSS/70/MH/2011/01 dt.08/06/11 Material Handling, Preservation of tools &components in 70 pump shop for the year 2011-12 / 82.00 / 1,50,000 / 23/06/2011
11:00 hrs / 23/06/2011
14.30 Hrs. / 1 to 32
Note:-
1. The contractors are advised to read the specifications, terms & conditions thoroughly and to submit 2 Sealed Covers clearly indicating the following on the Covers.
Cover No. 1 : Technical Bid.
i. Tender Notice No.
ii. Name of the work.
Cover No. 2 – Commercial Bid.
i. Tender Notice No.
ii. Name of the work.
2. The general instructions (Annexure.I), General terms & Conditions (Annexure.II), Special conditions (Annexure. III), Tender for the work and tenderer’s and contractor’s certificate formats are common for all the bids (Page Nos. 1 to 26).
3. Technical bid will be opened first and only after scrutiny of technical bids commercial
bids of eligible contractors will be opened .Date and time will be informed later to the
eligible contractors orally. BHEL reserves the right to reject the contractor or to cancel
the tender without assigning any reason or notice.
4. For the technically and commercially acceptable bidders reverse auction shall be conducted
5. . BHEL will engage the services of a Service Provider who will provide all necessary training and assistance before commencement of on line bidding on Internet.
(L.SHANKAR SINGH)
Sr.MGR/( Prodn, M&S/Pumps)
TELEPHONE NO. 23182763
TENDER DOCUMENT
1. Name of work : Material Handling, Preservation of tools
&components
2. Earnest Money Deposit(EMD) : Rs. 1,50,000/-
3. Time of Completion : 12 months
4. Maintenance period : N I L
5. Last date of receipt of tenders : 23.06.2011 upto 11.00 hrs.
6. Date and time of : 23.06.2011 14.30hrs. in the office of opening of tenders AGM(Production/Pumps) 70 building
Or in Finance dept
7. Cost of tender documents : Rs.500.00 (DD to be enclosed along including S.T.(non refundable) with Offers separately for each tender
Name & Address:
------
------
------
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ISSUING OFFICER
Sr. Manager
Production/Pumps
BHARAT HEAVY ELECTRICALS LIMITED
RAMACHNADRAPURAM : : HYDERABAD – 32.
PUMPS PRODUCTION
TENDER DOCUMENT
I N D E X
Page No
- Tender Notice & direction to parties. ……………… 3 - 5
- Schedule of work … Annexure I ………… 6
- General Instructions …Annexure I ……………… 7-13
- General terms and conditions … Annexure II……. 14 - 21
- Special conditions …………….Annexure III ……. 22 – 23
- Guide line and statutory payments for labour engaged...14
- Tender for the work ………………………………. 25
- Tenderer’s and Contractor’s Certificate ……………. 26
- Reverse auction terms & conditions & Guidelines------27-32
TENDERING PROCESS
A. Tender covers may be handed over in the office of AGM/ Production (Pumps) BHEL 70 Bldg., R.C. Puram, Hyderabad-32.
B. Tender opening date : 23.06.2011 at 14.30 hrs in tender opening cell near finance dept.
C. Tenders without the documentary proof of prequalification requirements
will be rejected .
D. The contractors shall pay cost of Tender documents and EMD by means of two separate DDs (in favour of BHEL, Hyderabad) one towards cost of tender documents and second towards EMD. Both DD's shall be enclosed along with the Technical bid. DD’s may be drawn for cost of tender documents up to last date of receipt of tenders. The cash may be remitted in the cash office, BHEL Ramachandra Puram502032.
‘M/s Bharat Heavy Electricals Limited’ payable at Hyderabad and shall be enclosed in the tender bid sealed Cover No. 1. No other means of payment will be accepted. No interest on EMD will be payable. Cash Office Timings – 09.30 AM to 11.30 AM & 1.30 PM to 3.30 PM.
I. PRE QUALIFICATION REQUIREMENTS
1. The contractor should have minimum of one year experience of working in same or similar works ( i.e. material handling contracts or Civil works or manpower supply or works contract ) .
2. The contractors who have already executed the same work in BHEL are eligible. The other contractors should have minimum one year experience in the similar type of works, should furnish documents related works carried out and also they should have executed the following.
a) Three works completed costing not less than the amount equal to 20 % of the estimated cost OR
b) Two works completed costing not less than the amount equal to 30% of the estimated cost.
OR
c) One work completed costing not less than the amount equal to 50 % of the estimated cost
3. Valid Labour License from Central Labour Commission / Govt. authorities.
4. ESI Code No. and also enclose the copies of the letter / certificate issued by ESI
Authorities (Form – 6).
5. PAN No.
6. Contractors who come under Service tax act shall clearly indicate in the offer.
7. Otherwise it will be treated as the rates quoted are inclusive of service tax.
8. Average turnover of previous three years not less than 40% of estimated cost.
II. TERMS AND CONDITIONS:
1. Contractor shall follow General Instructions as per annexure-II, and general instructions like Obligations of the contractors as per Annexure- III, and special conditions as per Annexure -V
2. Man power engaged should have minimum basic qualifications and experience in similar kind of work.
3. Work shall be started immediately after issue of letter of Intent .For any delay in commencing the work penalty will be levied at 0.5% per week of the total contract value limited to a maximum of 10%.
4. The contractor shall pay minimum wages as per act, please refer HR circulars for the Unit Rates existing in BHEL
5. Contractor has to make PF, ESI contributions as per applicable rules
6. Contractor shall arrange Group Insurance and follow all relevant rules for his workers. The
Contractor shall arrange for payment of 20% of minimum bonus as per Bonus act 1965 and BHEL
HR/IR circulars.
Contractor shall provide personal protective equipment (PPE) like safety helmets, uniform, safety
Shoes etc.. As per safety rules.
7. Any increase of DA/Wages / Bonus shall be absorbed by the contractor himself and BHEL will not reimburse the increases in DA/Wages..
8. The contractor is wholly responsible for any loss of life or partial disability of any of their employees while on duty
9. In case of occurrence of any accident/ injury of contractor’s staff, BHEL will not pay any compensation while they are on duty and contractor has to take care of same as a statutory obligation.
10. BHEL reserves the right to reject any or all tenders in part or in full without assigning any reason
11. Above mentioned work shall be executed in accordance with the general agreement conditions applicable to job works as per OMI-195 of BHEL. A copy of the same can be had from the undersigned.
12. Contractor should submit “ Tender for the work” and “Tenderers and Contractors certificate”.
13. Upon awardal of the work, the party has to execute an agreement with BHEL as per General Agreement Conditions before commencement of work.
14. Contractor should provide all original certificates after technical bid opening to contract executing officer on intimation.
III. General:
The following documents shall be submitted along with the offer.
a. Documents showing relevant experience, similar work executed at BHEL or any other firms – copy of such work orders may be furnished along with the Value of contract.
b. Cash Receipt / Demand Draft for EMD and Tender cost.
c. Documents of pre-qualification requirements as per Clause .I above.
d. Proof of financial capability (Completed Turn over in previous 3 year not
less than 40% of contract value )
For and on behalf of
Bharat Heavy Electricals Limited
(L.Shankar Singh)
Sr,Manager, Production, M&S(Pumps)
PRICE BID
Ref No: FPSS/70/MH/2011
Date:-08.06.2011
SCHEDULE OF WORK
Cleaning, Material Handling, Preservation of Tools & Components and Repair jobs of Pumps Shop 70 Bldg.
Name of the Work:- Cleaning, Material Handling of Pump Shop 70 Bldg – period of contract - 1 Year.
Sl. No. / Description of work / USW/SSW/SW / Total Qty
In Metric Tons / Unit rate per Metric Ton in Rs. / Amount
In Rs.
1
/ Cleaning, Material Handling, Preservation of tools & components and repair jobs and carry out DP application on machined components of Pumps Shop 70 Bldg. for the year 2011-12. / USW. / 21870 MT
SSW / 2430MT
2 / TOTAL / 24300MT
Note : Please specify whether taxes are included or excluded. If not mentioned it will be treated as inclusive of all taxes.
Special Conditions :
1. BHEL has considered 1.5 M.T. equivalent to one day wages.
2. The Contractor shall ensure the availability of workmen through their supervisor.
3. Workmen are required to work in all the shifts depending upon the work in the shops and beyond shift timings whenever required.
4. Payment shall be made only on certification of Workmen attendance & completion of activities.
5. Period of completion: Total work in one Year.
6. Contractor should enter agreement with BHEL.
ANNEXURE- I
I. General Instructions :
1. If the tender is made by an individual, it shall be signed with his full name and his address shall be furnished. If it is made by firm, it shall be signed with the co-partnership name by a member of the firm, who shall also sign his own name, also furnish the name and address of each member of the firm. If the tender is made by a corporation, it shall be signed by a duly authorised Officer who shall produce with the tender, satisfactory evidence of his authorisation. Such tendering corporation/firm is required to furnish evidence of its existence along with bid.
2. The EMD will be refunded to the unsuccessful Tenderers on application after rejection of the tender is intimated. The earnest money will be retained in the case of the successful tenderers and either of the cases will not carry any interest. It will be dealt with as provided in the conditions attached to the tender.
3. Whenever a tender is to be accepted, the tenderer, whose tender is under consideration, shall attend the Office of " Officer Inviting the Tender " on the date fixed by written intimation to him. He shall forthwith, upon intimation being given to him by the " Officer Inviting the Tender " for acceptance of his tender, complete the execution of the agreement by signing all documents connected therewith. Failure to do so and not to commence the work within fifteen days from the date of intimation, shall entail forfeiture of the earnest money deposited.
4. Tenderers shall peruse carefully the instructions and directions to the parties given in the tender document and the conditions there of and all other relevant documents before quoting the rates for the work. The approximate quantity of work to be executed under each class is given in the schedule. The quantities are given with a view to enable tenderer to quote his overall rate for each class of work in the tender form and for a uniform comparison of tenders. It shall be definitely understood that the schedule is liable to alterations at the discretion of accepting authority.
5. Tenderers shall keep the offer valid for a period of 90 days from the date of opening of tender. After submitting the tender, he will not recall his offer or modify the terms and conditions thereof. Should the tenderer fail to observe or comply with the foregoing stipulations, the EMD shall be forfeited.
6. Tenderers have to quote their rates in the tender schedule legibly written in figures and words and those not submitted in proper form are liable for rejection.
7. The submission of tender shall be strictly in accordance with the terms and conditions stipulated in this tender notice. No counter conditions will be acceptable or valid.
8. Contractor shall be deemed to have included in his tender price of all the appliances required for the purpose of all operations connected with the work embraced under the contract to secure a satisfactory quality of work and rate of progress which in the opinion of the " Contract Signing Officer" will ensure the completion of the work within the time specified.
9. BHEL has every right to split the schedule and to award the work to single or many parties on the lowest offered rates basis.
10. This is a time bound contract for period mentioned, and does not envisage any extension of time / period.
11. The rates quoted by the contractor should be firm for the contract period. There shall be no revision in contract rates during the period of the contract. Any increase of statutory levies during the period of the contract will be reimbursed on production of relevant proof of incurring expenditure for the same.
12. BHEL reserves the right to negotiate for price reduction with L1 party and negotiated price will be considered as contract amount for all practical purposes.
13. BHEL reserves the right to terminate the contract at any stage without assigning any reason.
14. Tender should be submitted in sealed cover addressed to the AGM/ Pumps(Production) and duly super scribed with the tender number, tender date, name of the work and due date of tender opening on the envelope. The tenders will be opened on tender due date at 15.00 Hrs in presence of those tenders who choose to be present at the Office of Addl. General Manager’s/ Production(Pumps), 70 - Building, BHEL Factory, Ramachandrapuram, Hyderabad.
15. The contractor must have phone facility at his office/ residence or cellular phone for proper communication.
16. On receipt of the job work order, party has to follow certain things regarding labour payments like a) payment to contract labour as per the minimum wages act 1971 and as per BHEL HR/IR circular ( latest) by 7th during that paid month. B) PF compliance: as per Section 36B of Employee provident fund schemes 1952, by 7th of every month are to submit a wage register for the previous month duly signed by the contract executing officer by showing workers engaged, no of days worked, basic wage and Dearness allowance proportionate to days worked, PF & ESI amount deducted from each worker, Contract executing officer signature, by 15th of every month contributions made through bank challan, if delayed the contractor has to pay penalty of 17% of PF amount and 12% simple interest on the PF Amount for the delayed days. If not fulfilled by contractor permission will not be renewed