PFE MEETING

May 10th, 2017

FortCalhounHigh School -Commons

6:45pm-7:45pm

MEETING MINUTES

Attendees: Kelli Shaner, Wendy Keeler, Melanie Bonacci, Robyn Lammers, Amy Melville, Dara Waters, Jerry Green, Michelle Tjardes, Ashley Hallberg, Jen Lienemann

Old Business

Carnival

Made approximately $1500, gym floors were fine afterwards, great to have an extra 2-3 people to help plan the carnival this year, Amy Melville will take over coordinating this event as Annie Halford is stepping down, H.S. location is okay for next year, may separate ticket sales for the jail and the wristband sales next year and change location of jail ticket sales booth, overall had great turnout and good feedback on the new location.

StaffAppreciation

Had great volunteer help, went well, little participation in dress up days

PFEScholarship (Melanie Bonacci)

$500 PFE Scholarships were awarded to Anna Gepson and Caleb

Gross-Rhode at the Awards Ceremony May 2nd.

OriginalWorks (Melanie Bonacci)

195 students participated in the Original Works art program and raised approximately $1200 in PFE funds, plan to continue this fundraiser, affordable prices (other companies are higher priced) for families and good selection of products.

Treasurers Report (Dara Waters)

See attached Treasurer Report and Budget documents

CurrentBusiness

School Assemblies(Robyn Lammers)

UNO Science Show, planned and funded by PFE, set for May 15th with two different shows for K-2nd and 3rd-6th

Retirements

Set for May 12th1:45pm for FC District Staff and their families

PFE budgeted $150 for this event and is providing gifts/cake/punch

Retirees are Mrs. Leishman, Mrs. Pemberton, Mr. Meyer. Will need volunteers around 1:00pm to help set up and to serve cake and punch during the event

6thGradeTea

PFE has provided funds to help with this event on May 17th

SummerBridgeReading Program(Dara Waters)

Books will be delivered Friday, May 12th and will be sent home with the oldestchild. Ice Cream social will be held when school resumes in August for those students who completed their summer bridge books.

Fall Walkathon2017(Michelle Tjardes, Robyn Lammers)

Need to put plan of action together to work on over summer break. A group of volunteers plan to meet May 19th to start planning this event. Michelle and Robyn met and spoke to Bennington schools to get information on how they have run their school walkathons in the past. Proposed date of September 29th, Friday, during school hours, to hold the walkathon.

New Idea Proposals

New Idea of Elementary Yearbook (Jen Lienemann)

Jen has done Picture This Yearbooks for Ponca Elementary and brought a couple examples of Ponca’s past yearbooks to show at the PFE meeting. Jen is willing to do yearbook next school year 2017-2018 but then would need someone to take over for future years. Start collecting photos in the fall and gives headups about doing the yearbook at beginning of school year. Cost to make is $9.53/book and sell for approx $15/book. 32 pages in each book. With 365 students in elementary school = $3,478.45. Great feedback from all attendees at the meeting and lots of interest in going forward with this new project. Also, able to have businesses mentioned in yearbook for sponsorship.

New PFE Fundraising Idea ( Amy Melville, Wendy Keeler)

Wendy Keeler spoke briefly on Estate Planning. She has already proposed the idea to Don Johnson. Cindy is to craft a district wide letter for school board approval. PFE is a non-profit organization. Older people in our community who are planning their estates are able to include donations to 501C-3 organization which PFE falls under. PFE could use this money to fund large school projects and use money as scholarship program (with larger monetary amounts than what PFE currently does) Will need a clear mission statement for this!!

Open discussion regarding parent request for PFE providing award/gift for students not missing any days of school.

Discussed this and it was agreed that this is not an idea PFE would like to pursue right now. Currently too late in the school year as budget has already been spoken for. Maybe in the future PFE can add a candy bar or treat to the certificate Mr. Wagner gives these students, but it is not felt that students need a large gift for not missing any days of school.

Questions/Open Floor

Thank you to Devin Ellis and Alivia Cullen for providing childcare for this PFE meeting. Your help is much appreciated!

Next Meeting – September 2017 (date to be determined)

Adjournment