May 2007 SAT Monthly Meeting Planner
Meeting Planner for School Assistance Teams
May 2007
Final Visit of the 2006-2007 School Year
Foci:
o Walkthrough: Review of Implemented Interventions (Optional)
o Reflect upon the work of the SAT during 2006-2007
o Review the SAT Binder/Portfolio
Table of Contents
What to Do Before, During, and After the SAT Meeting Page 3
The SAT Meeting Agenda Page 4
Assessing the SAT Process Page 5
2006-2007 SAT Binder/Portfolio Checklist Page 6
Extended Supports Page 7
Before, During and After the SAT Meeting
Before the SAT meeting:
Ø Prepare ahead! Read the agenda carefully. If there are any items that you have questions about
or do not understand, contact your Intervention Administrator (IA).
Ø Contact the principal to confirm time, date and location of the meeting. Remind the principal to
inform school-based SAT members.
Ø Modify the agenda appropriately and make copies of it to be used during the SAT meeting(s).
Make copies of pages 4, 5, and 6 of the Monthly Meeting Planner and appropriate handouts. Be prepared to review/discuss progress from the last meeting along and to review newly provided data.
Ø Request that the principal have copies of the following documents (if applicable):
¨ Walkthrough materials: Schedule of rooms to visit, teams, debrief areas, etc.
¨ Relevant achievement data, including, but not limited to, monitoring tools and Reading and Mathematics intervention data, e.g., Literacy Monitoring Tool (K-8), Read 180, DIBELS,
Fast ForWord, 1st in Math, ICoach, etc.
Ø Be prepared to review the SAT binder/portfolio for completeness.
During the SAT meeting
The purposes of this meeting are:
Ø To conduct a walkthrough (optional) in order to identify intervention areas of need for next
year in the untested grades and/or the tested grades. The walkthrough findings may provide the
SAT with information that can be used to get a early start on interventions in September.
Ø To reflect upon the work of the SAT process during this school year and glean suggestions for
how the SAT process can be improved. The results of the discussion will be recorded on the
“Assessing ths SAT Process” form and included in your SAT Monthly Documentation.
Ø Review the school SAT Binder/Portfolio with the principal and appropriate staff. Complete
the “2006-2007 SAT Binder/Portfolio Checklist” and include it in your SAT Monthly
Documentation. Be sure to indicate where the completed SAT Binder /Portfolio will be located
within the school. A completed “2006-2007 SAT Binder/Portfolio Checklist” and should be
placed in the front of the SAT Portfolio/Binder.
After the SAT Meeting:
Ø Document all SAT activities!! Record the visit on your SAT Monthly Documentation form,
page 1. To provide feedback at least bi-weekly about the effectiveness of the interventions to improve
teaching and learning, please utilize the Next Steps form in the SAT Monthly Report Documentation. Next Steps are a running record of all SAT activities to be included in the final monthly report.
Ø Within four (4) days following a SAT meeting, complete the Next Steps page and send an
electronic copy to your Intervention Administrator.
Ø At the end of each month, send the completed Monthly Documentation Forms electronically to:
Principal, each SAT member, the Regional Superintendent/or Designee, the Intervention
Administrator, and to OSIS, c/o Darryl Shelton <>.
Ø E-mail a “Thank You” to the principal and the school team for their cooperation, dedication,
and hard work on their SAT this year.
School Assistance Team (SAT) Meeting
May 2007
Agenda
1. Welcome
2. Review Code of Conduct
3. Update and document status of assignments from previous SAT meeting.
4. Walkthrough and Debrief (Optional)
This walkthrough is conducted to identify intervention areas of need for next
year in the untested grades or the tested grades, allowing the school to begin
addressing identified concerns early in September 2007.
5. Assessing the School Assistance Team Process
a) Use the “Assessing the SAT Process” document on Page 5 to frame a discussion
about the work of the SAT during the 2006 – 2007 school year; and what
the next steps should be for the school, regardless of the outcome of its AYP
status, etc. The completed “Assessing the SAT Process” will be included in the
SAT Monthly Documentation.
b) The SAT Case Manager will lead and document the discussion.
6. Conduct a thorough, final review of the School Binder/Portfolio.
Use the “2006-2007 SAT Binder/Portfolio Checklist” on Page 6 to conduct the
review. The completed Checklist will be included in the SAT Monthly Documentation and should also be placed as the first page in the School SAT Binder/Portfolio. The School SAT Binder/Portfolio remains at the school with the
Principal.
School: Region:
Principal: SAT Case Manager:
Assessing the SAT Process
Please reflect upon the work of your SAT during 2006-2007. Use the information and insight gained to start planning for the2007- 2008 school year. Use the guiding questions below to frame a discussion about the work of your SAT.
1. What did you learn through the SAT process that you can immediately implement in September 2007?
2. What suggestions do you have for improving the effectiveness of the SAT process?
3. Would anyone from your SAT be willing to participate in a focus group to reflect on the SAT process?
YES NO
If yes, please list names and email addresses
School: Region:
Principal: SAT Case Manager:
2006-2007 SAT Binder/Portfolio Checklist
Please complete this checklist and put a completed copy of it in the front of the SAT Binder/Portfolio.
Yes / No / Comments1. / Is the SAT Binder/Portfolio up to date?
2. / Does it contain the following sections?
A. GSS Handbook
B. School Improvement Plan
C. Documentation from SAT meetings
(i.e., agenda, reporting document)
D. Student Attainment/Achievement
E. Student Attendance
F. Other pertinent documentation that will serve the purpose of providing insight to how the school implemented its school improvement plan, i.e., professional development agendas, grade group meeting notes, PSSA plans, etc.
G. Are there other related data sources/documents (i.e., Safety and Climate, Title 1, Special Education, etc.) that the school maintains in other binders/files? If so, list them and their location(s).
H. Other: Please specify.
School SAT Binder/Portfolio is: Complete Incomplete
It is located:
Extended Supports
The framework for intensive support of schools in Corrective Action II (years
5, 6, and 7) calls for a minimum of one school visit per month. In many instances,
Case Managers and teams have arranged multiple visits to schools to address
specific needs. The SAT Case Manager may engage in a number of activities to
support school improvement at a designated school on an ongoing basis.
Extended supports are based on the specific needs of the school and are differentiated accordingly. The listings below are examples of activities and strategies utilized on
an ongoing basis to provide intensive support for school improvement and increased student achievement. In keeping with the goals of the Declaration of Education,
School Assistance Teams are expected to employ a bevy of best practices to help
ensure that schools make AYP and 80% of our students are proficient or above in
reading and mathematics by 2008.
Weekly, the Case Manager’s intensive support activities may include:
· Monitoring meetings with the Principal
· Meetings with Regional staff including the Superintendent, the Director
of Instruction and Coaches
· Informal Walkthroughs
Monthly, the Case Manager’s support activities may include:
· Attendance at grade group meetings
· Attendance at leadership team meetings
· Focused data review
· Attendance at Regional Cabinet meetings
· Attendance at school CSAP meetings
· Attendance at Power Hour
Every six weeks, the Case Manager’s support activities may include:
· Benchmark data analysis
· Monitoring the inclusion of eligible content and assessment anchors in daily
curriculum and instruction
Include accounts of all extended support activities on the Monthly SAT Documentation Form.
7
Office of School Intervention and Support