CROWTHORNE PARISH COUNCIL
MINUTES OF A MEETING OF CROWTHORNE PARISH COUNCIL HELD ON TUESDAY 2 JULY 2013 AT THE PARISH HALL, HEATH HILL ROAD SOUTH, CROWTHORNE
AT 7.30PM
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Present: Cllr R H Wade – in the Chair
Cllr J Bolton
Cllr N R Kilvert
Cllr B McKenzie-Boyle
Cllr C M McKenzie-Boyle
Cllr J B Newland
Cllr R M Price
Cllr C G Robertson
Cllr S M Thompson
Mrs A Swadling - Clerk
2 members of the public
0 member of the press
Apologies accepted: Cllr J G Finnie
Mrs J Robertson - Assistant Clerk
The Chairman welcomed the newly elected Councillor, Bruce McKenzie-Boyle to the Parish Council and wished him well for the duration of his term of office.
MINUTE 44 DECLARATIONS OF INTEREST
None.
MINUTE 45 APPROVAL OF MINUTES OF THE PARISH Council MEETING
The minutes of the Meeting of the Parish Council held on 4 June 2013 as circulated, were taken as read, confirmed and signed by the Chairman as a true record.
MINUTE 46 MATTERS ARISING FROM THE MEETING HELD ON 4 JUNE 2013
1 Crowthorne Station (Min 29.2)
Cllr Price reported that he had updated the Broadmoor Development Stakeholder Group of the mural done by Edgbarrow School depicting Richard Dadd, a patient at Broadmoor. The mural is to be mounted at Crowthorne Station.
2 Information Items (Min 29.6)
The Clerk reported on the following items:
- Dog Waste bins at the entrance to Crowthorne Woods/beginning of the Devils Highway – Crowthorne Woods are managed by the Crown Estate.
Action: The Clerk to liaise with BFC to investigate what if any action can be undertaken.
- Overgrown foliage at Alcot Close/Church Street– BFC has inspected and as a result correspondence has been sent to the owners.
3 Toilet refurbishment (Min 30.3)
Minor repairs to the roof have been completed. The damp has improved and is being monitored. Should signs of reoccurrence become obvious then a full roof inspection will be undertaken to assess the situation.
4 Outside Bodies (Min 40.1)
The Clerk had circulated the recent detailed CADIS analysis report compiled by Cllr Price to members.
5 Members Information Items (Min 42.1)
As instructed, correspondence has been sent to the Chairman of the Crowthorne Traders Association requesting that he remind Traders of the loading restrictions as displayed along Crowthorne High Street: No Loading - Monday to Friday between the hours of 7.30 – 9.30am and 4.30 – 6.00pm.
6 Members Information Items (Min 42.2-3)
1 In Cllr Finnie’s absence, the Clerk reported on the following items submitted by Cllr Finnie prior to the meeting:
- Byron Drive – the parking attendant was not booking cars as there were no ‘blips’ adjacent to the yellow lines. The Highway Engineer at BFC confirmed that ‘blips’ were not relevant in this area and said that he would speak to the traffic warden.
- Parking in Crowthorne – following concerns from residents in Forest Road and other roads about the congestion caused by employees parking cars in these roads throughout the day, Cllr Finnie has had a meeting with the Borough Council Director and Executive member to see if some form of residents’ parking system could be introduced. BFC is currently appraising a similar scheme in Bracknell and if successful other locations could be considered. In the meantime, BFC will look at ways of asking local businesses to ask their employees to show more consideration and to use public car parks. Members will be kept updated.
Action: Cllr Finnie
2 Cllrs Newland and Thompson reported that they had considered arranging a future litterpick; however on inspection of the local area they found very little evidence of litter. Cllrs notified them that Church Street and High Street (formerly Rogers Way) had a problem with litter in the hedges. Cllr Newland and Thompson agreed to revisit the areas and report back to Council at a later date.
Action: Cllrs Newland and Thompson
MINUTE 47 CLERK’S REPORT
1 By-Election
Cllr Kilvert and the Clerk attended the by-election counting of votes on Thursday 6 June 2013 at which Mr Bruce McKenzie-Boyle was duly elected by a majority of votes to Councillor of Crowthorne Parish Ward. Cllr Tina McKenzie-Boyle was also in attendance.
The number of votes recorded at the said election was as follows:
Conservative Party 403 votes
Labour Party 241 votes
Liberal democrats 256 votes
2 Internal Audit
The Auditor Mr Harland has completed Section 4 of the Annual Return which has now been sent to the External Auditor (Mazars) appointed by the Audit Commission. As previously notified Mr Harland is to retire from providing internal audit services and therefore will not be looking for re-appointment in 2014. However, Mr Harland will retain some continuing
MINUTE 47 (cont) involvement with local councils’ financial affairs, albeit on a very limited scale. A letter of thanks has been sent to Mr Harland for the financial advice and guidance received over the past three years.
3 Residents Survey Results
All Cllrs have received a copy of the survey data for Crowthorne.
4 Social Club
Following the Working Group meeting held on 7 March 2013, the notes of which have already been distributed to all Cllrs, correspondence was received dated 20 June 2013, to which a response has been sent. Upon receipt of this further information a meeting of the Working Group will be arranged to agree a way forward for approval at a subsequent Council meeting.
Action: Property Working Group
5 South Meadow, Crowthorne
All Cllrs received notice of the press release issued by Mr S Pope during the recent election campaign. As this matter was not brought directly to the attention of the Parish Council, correspondence has been sent to Mr Pope requesting the specific details of the issues raised, in order that CPC can investigate the matter further. Cllr Kilvert reported that he had spoken to some residents at South Meadow and has requested that they notify the Clerk of any problems.
6 Flood Risk Management Strategy Consultation
All Cllrs have been circulated the details of a consultation being undertaken by BFC. To date, only two Cllrs had responded with their comments. If any other Cllr would like to comment on the consultation, please do so by Friday 5 July in order that they can be incorporated into a combined response. The original email along with the responses received to be circulated to all Cllrs.
Action: Clerk
7 Opening Prayer
Cllr Wade notified members that he had converted the prayer read out prior to the start of each Council meeting to more modern English. Unless any adverse comments are received, it is proposed that the updated version be used from August onwards.
Action: Clerk
8 ASB Conference – 11 June 2013
The conference was attended by the Clerk and Cllrs Finnie and Thompson at which the main topics were: Community Safety Partnership Plan 2011 – 2014 and The Community Nuisance and Disorder Information System (CADIS). More information can be obtained from:
www.bracknell-forest.gov.uk/crimeandantisocialbehaviourstastistics
9 Neighbourhood Planning
All Cllrs received via email a copy of the presentation on Neighbourhood Planning given at a recent BFC Member Development Session at which Cllrs Newland and Price were present.
10 Contact Information
All Cllrs have received via email a copy of the updated internal contacts list.
11 Wellington Business Park Parking Restrictions
All Cllrs received notice via email that BFC are considering extending the parking restrictions from 2 to 4 hours at the above car park and invited CPC to comment on the proposal. The comments received were forwarded to BFC for consideration. Council requested the Clerk notify them of the decision when made.
Action: Clerk
PLANNING MATTERS
MINUTE 48 PLANNING APPLICATIONS
The following planning applications were studied and commented on:
- 13/00416/FUL – Recommend: Approval
- 13/00403/FUL – Recommend: Approval
- 13/00404/A – Recommend: Approval
- 13/00432/FUL – Recommend: Approval
- 13/00487/FUL – Recommend: Approval
MINUTE 49 APPEALS
None.
MINUTE 50 PLANNING INFORMATION ITEMS AND TPO APPLICATIONS RECEIVED
1 Information on Our Lady’s Prep School, The Avenue
With reference to planning application: 13/00291/OBS as considered by CPC at the Council meeting on 4 June, members were forwarded information on proposed school numbers for Our Lady’s Prep School, which could have an impact on traffic and parking in and around the area.
2 Street Naming and Numbering: 1-4 The Pines, Upper Broadmoor Road
BFC has advised that the property on the junction of Upper Broadmoor Rd and Bracknell Rd will now be known as 1-4 The Pines, Upper Broadmoor Road (formerly known as The Pines, Bracknell Rd). A copy of the schedule is held in the Parish Office should any Cllr wish to view it.
3 BFC’s Site Allocations Plan: Final Report
All Cllrs have received by email the final report of the SADPD following the Inspector’s amendments. A hard copy of the report is held in the Parish Office should any Cllr wish to view it.
4 TPO Applications
The latest list showing TPO applications was circulated.
5 Parish and Town Council Planning Liaison Meeting – 11 June 2013
Members received a synopsis of the minutes of the above meeting. The main topics were: Enforcement training for Cllrs, Planning Policy issues, Permitted Development and Tree Preservation Orders.
6 Temporary Road Closures – Temporary Prohibition of Driving Order 2013
A schedule of Temporary Road Closures over the summer period from 22 July for a maximum duration of 12 weeks was circulated. The closures are necessary to enable works to be executed on the roads in question, namely carriageway re-surfacing works.
7 13/00056/TRTPO - 5 Albert Road (formerly Willowdene)
An appeal has been lodged with the Planning Inspectorate against BFC’s decision to ‘part approve & part refuse’ the above mentioned TPO planning application (TPO 608 - Application to fell 16 trees). Details of the Appeal are held in the Parish Office should any Cllr wish to view it.
8 12/01002/FUL 63 Church Road East
Members queried what the Legal Agreement was on the Approval of the above planning application. Cllr Wade agreed to find out
Action: Cllr Wade
9 TRL Outline Planning Application
Cllr Wade reported that the planning application for the TRL site is due to be submitted on 5 July and is expected to be as shown at the public exhibition. The only change is that the depot has moved slightly to a central position within the SANG. A joint meeting will be held with WWPC on 9 July to discuss the plan.
MINUTE 51 TO RECEIVE A REPORT ON NEIGHBOURHOOD PLANNING
Cllrs Newland and Price attended a BFC training day on Neighbourhood Planning presented by Mole Valley. Having a Neighbourhood Plan in place gives more say in the future of planning and increases the CIL funding from 15% to 25%. It was suggested that the Neighbourhood Plan could be combined with WWPC as a joint plan for Crowthorne. A detailed paper will be presented at the August council meeting.
Action: Cllrs Newland and Price
FINANCIAL MATTERS
MINUTE 52 AUTHORISATION OF PAYMENTS
Payments totalling £18,802.03 between 5 June and 2 July 2013 were RESOLVED. See attached sheet for details of payment.
Meeting adjourned for 15 minutes to receive questions from members of the public. (No questions were received.)
Meeting reconvened.
COUNCIL MATTERS
MINUTE 53 TO ADOPT THE NEW CODE OF CONDUCT AS LAID BEFORE COUNCIL AT THE MEETING HELD ON 4 JUNE 2013
The Code of Conduct was laid before Council on the 4 June 2013 for review prior to adoption at this meeting. During this period no comments or questions have been received by the Clerk concerning the contents of the amended document.
It was therefore proposed by Cllr Kilvert, seconded by Cllr Bolton and RESOLVED by the meeting:
- That the new Code of Conduct be adopted by CPC.
- That existing provisions of the Council’s Standing Orders requiring the withdrawal of a Member from a meeting in the event of their having a Disclosable Pecuniary Interest be extended to apply to Affected Interests.
Action: Cllrs to replace old Code of Conduct in their Information folders.
MINUTE 54 TO APPROVE A RESPONSE TO THE COMMUNITY INFRASTRUCTURE LEVY CONSULTATION
Following a review of the consultation documentation by Cllr Price, the proposed response was circulated to members for consideration.
It was proposed by Cllr Price, seconded by Cllr McKenzie-Boyle and unanimously RESOLVED to forward the response to the consultation as shown at the meeting and that it be forwarded to BFC no later than
23 July 2013.
Action: Clerk to send response.
MINUTE 55 REPORTS FROM REPRESENTATIVES OF OUTSIDE BODIES
In Cllr Finnie’s absence, the Clerk reported on the following items submitted by Cllr Finnie prior to the meeting:
1 Flags for shopping areas – following discussions with Borough Officers and Crowthorne Traders, an agreement for flags to be erected on lampposts for festive occasions and special shopping periods is close to being finalised.
2 Wildmoor Heath Primary School – discussions have been held with the Head Teacher and the Borough Council Education Director and Cllr Finnie has promised his continued support.
3 Standards Committee – Cllr Finnie attended meetings of this Committee in order to be informed of recent Government proposals – it was agreed that BFC would not be proposing any relaxations.