Presenter Pack
The following document is a guide for Producers to prepare a Presenter Pack of their touring show.
This is a guide only. You can change the style, format and design of the document. Or if you already have a Presenter Pack, you may wish torefer to the following guide to check if you are missing any information.
Instructions for use
- Be honest about the work, the requirements of the show and what you expect from venues.
- Fill in as much information as possible (but do not make up information).
- Delete any headings not applicable to the touring show.
- Any text shown in square brackets [ ] requires the producer to update. Eg [Show name] in the footer.
- Red italic text is example / instructions.
- Note any areas in which you are flexible (eg, the type of audience engagement, or the type of venue) and areas in which you are not flexible (eg, PA must be supplied by venue, one technician is required to operate the show etc).
Checklist
- Have you added an image to the front page?
- Have you updated the [Show name] in the footer?
- Have you consulted other personnel in the company to seek their input (eg marketing and technical)?
- Have you updated the table of contents?
- Have you deleted the instructions page (this page)?
- Have you saved the document as a PDF (this will ensure your formatting remains intact)
- Have you uploaded it to your arTour production profile page?
[Your Production/Show Name]
By [Your Company/Producer Name]
[Place an image above and add acknowledgements here]
PRESENTER’S INFORMATION
[Add logo’s here]
Contents
COMPANY PROFILE......
ABOUT THE SHOW......
PERFORMANCE SPECIFICS......
AUDIENCE ENGAGEMENT......
MARKETING......
PRODUCTION DETAILS......
CONTACTS......
COMPANY PROFILE
Provide an overview of the company, a history of the company, your objectives and / or reasons for touring.
ABOUT THE SHOW
SHOW SYNPOSIS
Provide an overview of the show, history of the show, background information etc.
ACKNOWLEDGEMENTS
List key personnel involved with the show, including writer, director, designer, lighting designer, composer, sound designer, costume designer, choreographer, performers, sponsors and required logos.
BIOGRAPHIES
Provide biographies of key creative and / or performers.
PERFORMANCE SPECIFICS
DURATION
Act 1 – running time
Interval – running time
Act 2 – running time
SUITABLE VENUES
Is the show suitable for proscenium arch venues only, or can it be performed in town halls, cultural facilities or outdoors?
MAXIMUM NUMBER OF PERFORMANCES PER WEEK
[x number] performances
MINIMUM BREAK BETWEEN PERFORMANCES
[x number] minutes
LICENCING AGREEMENTS
State any licencing agreements (eg copyright etc)
APRA OBLIGATIONS
Provide details of APRA obligations.
TOURING PERSONNEL
The touring party consists of [x number] people.
List the touring personnel below.
Name / RolePERFORMANCE HISTORY
Provide the performance history in the table below.
Year / Venue / Number of performancesAUDIENCE ENGAGEMENT
OVERVIEW
Provide an overview of community engagement opportunities (eg workshops, artists residencies, locals performing in the show etc) and how the opportunity may impact the local audience. Include the objectives of the activity and the impact the activity will have on the participants. You may like to include stories from previous audience engagement, or describe why the audience engagement is important to the show.
DESCRIPTION / DETAILS
Provide details of activity (eg, the duration of the workshop, if participants need to bring anything etc). Include the specifics of what participants will learn or achieve at the activity.
COST
Is there a cost per participant, or a one off fee for the presenter?
TARGET AUDIENCE FOR COMMUNITY ENGAGEMENT
Is the activity for young children, or adults? Is the activity for beginners or experienced? How do you intend to reach your target audience?
MARKETING
MARKETING COPY
One line
Provide a one line marketing copy (10 words)
Short
Provide a short marketing copy (100 words)
Extended
Provide an extended marketing copy (300 words)
MARKETING SUMMARY
Provide a summary of marketing available, includingtarget audiences, marketing notes, what marketing has been successful in the past etc.
MEDIA QUOTES
Provide media quotes if applicable.
AUDIENCE REVIEWS
Provide audience reviews if applicable.
COLLEAGUE RECOMMENDATIONS
Provide the name and contact number, or a quote, from a colleague.
VIDEO LINKS
Provide a link to any video, youtube, vimeo of the show. Is there broadcast quality footage available?
IMAGES
Provide a link or insert production images. Credit the photographer and provide description of each photograph. Are there high res versions available, and if so, note how to access them.
MARKETING MATERIALS
Provide a list or examples of the marketing material available to presenters. Are there flyers, posters, a completed television commercial, broadcast quality raw footage suitable for TVCs, behind the scenes interviews etc.
CONTENT WARNINGS / AUDIENCES TO AVOID
Are there content warnings (eg strong language) or audiences to avoid?
SPONSOR OR OTHER ACKNOWLEDGEMENTS
Are there sponsors that must be acknowledged? If so, what is their logo and / or text.
TEACHER’S RESOURCES
Are there teacher’s resources for the show?
PRODUCTION DETAILS
TECHNICAL SUMMARY
Provide an overview of the technical requirements.
EXAMPLE SCHEDULE
Provide an example bump in schedule.
CREW REQUIRED FROM VENUE
List the crew required from the venue. Eg, how many staff, for how long and if they require specific technical knowledge (eg lighting, sound, av).
STAGE
Provide an overview of the staging elements of the show, minimum stage widths, heights etc and any touring set elements.
[Company] to supply
What will you supply?
Venue to supply
What do you need the venue to supply?
LIGHTING
Provide an overview of the lighting elements of the show.
[Company] to supply
What will you supply?
Venue to supply
What do you need the venue to supply?
SOUND
Provide an overview of the sound elements of the show.
[Company] to supply
What will you supply?
Venue to supply
What do you need the venue to supply? Do you need a PA?
AV
Provide an overview of the AV elements of the show.
[Company] to supply
What will you supply?
Venue to supply
What do you need the venue to supply?
WARDROBE
Provide an overview of the wardrobe elements of the show.
[Company] to supply
What will you supply?
Venue to supply
What do you need the venue to supply?
Do you need dressing rooms? Do you need a washing machine?
FREIGHT NOTES
How will the touring elements arrive at the venue? Does the touring company have a truck? If so, do you need access to a loading dock? Or is everything you need in a suitcase that travels with you?
CRITICAL ISSUES
Are there any elements that are crucial to the success of the show. Eg, must the venue be able to do a complete black out? Do you need a fly tower for flown scenery that changes during the show? Is the set extremely heavy (eg mega litres of water) and the stage needs to hold weight?
CONTACTS
Provide a list ofall relevant contacts – name, position within the company, email and phone number. Include contacts for programming, publicity and technical enquiries.
[Show name]
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