Event Backdrop Loan Agreement
This agreement outlines the process and expectations for UTSA faculty and staff members who elect to reserve and borrow a UTSA event backdrop (“Backdrop”) from the UTSA Office of University Communications and Marketing(“UCM”). This agreementmust be reviewed, completed and provided to and accepted by UCM to finalize a Backdrop reservation on the calendar.
I am requesting the following backdrop(s):
☐ Large media Backdrop/carrying case
☐ Small media Backdrop/carrying case
UTSA Requestor:
Department:
Office Phone:
Cell Phone:
Email:
Pick-up Date and Time:
Return Date and Time:
Reason for Use:
I agree to:
- Personally pick up the Backdrop from UCM and return it to UCMat the designated time above, between 9 a.m. and 4 p.m., Monday through Friday. I understand that if I am more than 15 minutes late, I will need to reschedule my pick-up/drop-off and may be charged a fee as a result.
- Allow for time to inspect the quality of the Backdrop when I pick it up from UCM and again when I return it to UCM.
- Avoid altering or adding to the Backdrop without written approval.
- Notify UCM of any damage(s) to the loaned property.
- Accept responsibility for any damage or loss to the Backdrop, including any costs to repair or replace the property, in whole or in part.
I have read and agree to the above conditions as evidenced by my signature below.
______
Borrower SignatureDate
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Borrower Printed NameCost Center for IDT
I have inspected the Backdrop at the time of pick-up and am receiving it in good condition from UCM, as evidenced by my signature below. I further understand that if I loan the Backdrop to others while it is in my care, I am responsible for the Backdrop’s condition.
Notes/Concerns:
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Borrower SignatureDate
______
Borrower Printed NameTime
Owner has inspected the backdrop at the time of return, as evidenced by the signature below.
Notes/Concerns:
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Owner SignatureDate
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Owner Printed NameTime
Reservation number:
IDT journal ID number: