Minutes
Southern New South Wales Local Health District
Fourth Meeting of the Board 2014
Date: Friday 2 May 2014
Time: 10am to 3.45pm
Venue: Forrest Meeting Room 3, Level 2, Rydges Capital Hill, Canberra
Chair: Ms Jenny Symons
1. Present and apologies
Present
Ms Jennifer Symons, Chair
Mr Mark Harrison, Deputy Chair
Dr Max Alexander, Chief Executive SNSWLHD
Mrs Janet Aveyard, Member
Mr Patrick Callioni, Member
Dr Peter Davis, Member
Mr Geoffrey Frost, Member
Mr Michael Hampson, Member (via teleconference)
Ms Kathryn Stonestreet, Member
Mrs Bronnie Taylor, Member
Invitees
Ms Nadine De Villa Le, Director Finance (Finance Update)
Ms Lynette Glendenning, Director Tempo Strategies
Apologies
Dr Pavan Bhandari, Member
Mr Russell Fitzpatrick, Member
Mr Russell Schneider, Member
In attendance
Ms Neeli Sharma, Board Governance Officer SNSWLHD
Welcome
The Chair acknowledges the traditional owners of the Ngunnawal land on which this meeting is held and pays respect to elders past and present.
The Chair welcomed Members to the fourth meeting (2014) of the Southern New South Wales Health District (SNSWLHD) Board.
This meeting was comprised of two hours core Board discussions and four days of Board Effectiveness Review Workshop.
1. Declare of Pecuniary and Non Pecuniary Interests, Conflict and Potential Conflict of Interest and Director Related Transactions.
The Board noted the Chair’s report regarding a Board member’s successful position in the Parliament and the receipt of a draft practice note from the Ministry. The Board agreed that the potential conflict of interest and protocols will be discussed closer to the time of election.
The Board congratulated the Board Member on the uptake of her new role.
The conflict of interest and the strategy for its management will be recorded in the register.
2. Confirmation and Approval of:
2.1 Confirmation of previous minutes
The minutes of the fourth meeting in May 2014 of the SNSWLHD Board were certified and declared as a true and accurate record by the Committee.
2.2. Outstanding Actions List
The Board noted the progress with actions agreed to be taken at previous meetings.
3. Briefings
3.1 Chair’s Briefing
The Board noted the Chair’s report that summarised updates on the following topics:
· Board Member Participation in National Standards Accreditation
· State Health Plan and State Rural Health Plan
· Community Consultation Committee
· Pambula Community Engagement Committee
· Finance Committee Chairs’ Forum
· Review of the Model By-Laws
· Board Member Conflict of Interest – Standing for Office During Elections
4. 2 Chief Executive’s Briefing
The Board noted the Chief Executive’s report that summarised the key current issues for the District. These included:
· Strategic Directions
· High Risk Operational Matters
· Key Operational Highlights Service change items
o Patient Survey
o Council Presentation
o Capital
o Service Planning
· Service Change Items
4. Board Committee and Associated Executive Reports:
The Board noted and discussed the reports from the following Board and Executive Committees:
· Finance & Performance and Workforce Committee. The following reports were discussed:
o Attachment A: April 2014 Finance Report (Narrative)
o Attachment B: Recovery Plan Summary
o Attachment C: 31 March 2014 Statutory Financial Statements
o Attachment D: Performance Activity Report
· Capital Works and Information Technology Committee
o Appendix A: Terms of Reference for Capital Infrastructure Committee
The Board noted a change in name to Capital Infrastructure Committee to better reflect its roles and responsibilities. The Board will provide feedback at its next meeting for consideration as part of the Board review process.
o Attachment A: Letter from Ministry of Health regarding Capital Works Delegation
· Primary and Community Health Committee
· Health Care Quality Committee (No meeting occurred this month therefore no report submitted)
· Audit and Risk Committee (Next report due in July 2014)
· Medical Staff Executive Committee (No further meetings planned at this stage)
5. Community Engagement
5.1 Pambula Community Engagement Committee
The Board noted that an independent chair has been identified and he is undertaking consultations as a familiarisation process.
5.2 Community Consultation Committee Summary of Minutes & 5.3 Community Consultation Committee Report
The Board noted the reports and agreed that any feedback can be emailed directly to the Board Chair out of session.
6. Items for Information Only:
The Board noted the following items:
o Board Meeting Dates 2014
The Board confirmed the venues for the next four upcoming Board meetings.
o Clinical Service Plans Schedule for Presentation
o Local Health District & Specialty Network Boards Corporate Governance Officers’ Workshop Summary
o Email from Kath Stonestreet, CE Medicare Local regarding Federal Government’s plans
7. Presentation
The Chair welcomed Ms Tania Dufty, Director Nursing & Midwifery SNSWLHD to the meeting.
The Board noted a verbal report by Tania Dufty on progress in her role including the dynamics of the approach towards key nursing & midwifery service issue, what it delivers and where the outstanding challenges are.
The Board thanked Ms Dufty for her contribution and wished her well in her future endeavours.
8. Board Effectiveness Review Workshop
The Board participated in the Workshop facilitated by Ms Lynette Glendenning, Director Tempo Strategies. The Board will review the strategic structural and procedural elements in light of the report at its next meeting.
9. Business Without Notice
Nil
10. Next meeting – Date/Time:
The next meeting of the Southern New South Wales Local Health District Board will be held on Friday 6 June 2014 from 10 to 3pm in the Pathways meeting room, Moruya Hospital, Pathways Building Moruya. The meeting closed at 3.45pm.
26/06/2014
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Ms Jenny Symons Date
Chair
Contact Neeli Sharma on (02) 6213 8331 or at for further information.
Southern New South Wales Local Health District – Board Minutes 2 May 2014 Page 5 of 5