October 20, 2009 Work Session Minutes
METHACTON SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
Work Session Minutes
Tuesday, October 20, 2009
Methacton High School
I. CALL TO ORDER: 7:30 PM
II. OPENING CEREMONY
III. ATTENDANCE
BOARD OF LATE
SCHOOL DIRECTORS PRESENT ABSENT ARRIVAL
Mrs. Marijane Barbone, President X
Mr. Daniel B. Sattler, Vice President X
Dr. Winifred S. Hayes X
Mr. Howard Jones X
Mr. John P. Lynch X
Ms. Joyce E. Petrauskas X
Mr. Grant T. Schanbacher X
Mr. Michael J. Simeone X
Mr. James T. Van Horn X
NON-VOTING MEMBERS
Dr. Timothy J. Quinn, Superintendent X
OTHERS
Mr. Paul R. Koehler, Board Treasurer
Dr. Jane E. Martin, Assistant Superintendent
Mr. Robert P. Harney, Director of Labor Relations/Human Resources
Mr. Denis J. McCall, Director of Business Services
Ms. Vidula Joshi – Student Representative
Ms. Emily Laird – Student Representative
Benjamin Greenberg – Student Representative
Jaisheela Setty – Student Representative
IV. ANNOUNCEMENTS AND EXECUTIVE SESSIONS – Mrs. Marijane Barbone
Mrs. Barbone announced an executive session was held on September 29, 2009 and
October 19, 2009 for superintendent goal settings and again prior to tonight’s meeting
to discuss negotiation matters.
V. APPROVAL OF AGENDA – Mrs. Marijane Barbone (Placeholder)
It should be noted that public notice was given for this meeting in accordance with Act 84 of
1986.
VI. RECOGNITION OF GUESTS AND SCHEDULED SPEAKERS – Dr. Timothy Quinn
A. Mrs. Sampson presented “M” awards to the following Arcola Intermediate School students for Academic Excellence in the 2008-2009 school year:
Grade 6
Andrew Bertolazzi / Morgan Herber / Vinay ParakalaKevin Biju / Miranda Jen / Anu Patel
Colleen Burns / Lucy Jia / Casey Reid
Nancy Cui / Angela Kim / Emily Rieder
Brittany Dickinson / Natalia Klaczany / Nicolette Serratore
Michael Duong / Anna Landis / Jeffrey Stone
Anna Gabriel / Kevin Liu / Jennifer Tyson
Rachel Goldberg / Katherine Lordi / Jenny Zang
Dylan Gray / Anthony Morabito / Ava Zinno
Jamie Greenberg / Hannah O’Neill
Grade 7
Emily Abraham / Aditya Kalgutkar / Neil ShankarSarah Anderson / Casey Kammerle / Christina Shulman
Shruti Arora / John Klaczany / Lauren Simeone
Justin Baman / Jacob McCubbins / Kristen Sprayberry
Sai Aishwarya Bosula / Madalyn McLennan / Maura Swift
Jenna Carroll / Neel Mehta / Emily Tencza
Tiffany Chen / Amanda Morris / Katherine Trimble
Andrew DeSana / Jennifer Nestor / Kailey Tuhacek
Eileen Ge / Brett Neuville / Tina Unwalla
Anna George / Yoon Oh / Joseph Urbano
Rohan Ghosh / Priya Patel / Francesca Venezia
Samyuktha Guttha / Shriraj Patel / Connie Wang
Alexa Hoover / Julie Primavera / Paulina Wozniak
Patrick Hopkins / Antonica Rajan / Vinson Wu
Robert Ju / Taylor Sabol / Helen Zhou
David Kahn / Anastasios Sapalidis
Grade 8
Brianna Earnshaw / Michael Hoy / Madison SabolVanessa Fulton / Kyle Miller / Erik Tan
Christopher He / Jordan Prutzer / Eric Todd
Clayton Henery
B. Mr. Jeffrey Jacobs gave a presentation on “It’s Physical Education, Not gym class”.
VII. REPORTS
A. CURRICULUM AND FEDERAL PROGRAMS - Dr. Jane E. Martin
Dr. Martin gave a report.
B. SUPERINTENDENT – Dr. Timothy J. Quinn
Dr. Quinn gave a report.
VIII. ITEMS FOR DISCUSSION
THE MINUTES SHALL NOTE THAT PUBLIC NOTICE WAS GIVEN FOR THIS MEETING
IN ACCORDANCE WITH ACT 84 OF 1986. NOTICES AND ADVISEMENTS OF THESE
MEETINGS WILL CARRY THE INTENT THAT LIMITED BUSINESS MAY BE
CONDUCTED ON ANY SCHEDULED MEETING DATE.
A. CONSENT AGENDA – Dr. Timothy Quinn
Dr. Quinn reviewed the following items under the Consent Agenda:
1. APPROVAL OF MINUTES
Copies of the minutes of the work session held September 15, 2009 and the minutes of the regular meeting held September 22, 2009 were forwarded in advance to all members of the Board of School Directors.
2. FISCAL ITEMS
a. BILLS (Placeholder)
The bills that will be presented for Board approval are chargeable against
the funds and accounts indicated. The list of bills recommended for
approval will be provided prior to the regular meeting.
b. BEACON AGREEMENT RENEWAL (Placeholder)
Dr. Hayes requested data regarding the level of usage on the BEACON
program.
Mr. Harney responded that he would provide more information next
week.
3. SUPERINTENDENT’S RECOMMENDATIONS ON PERSONNEL
ISSUES:
a. RESIGNATIONS - CLASSIFIED
1) Accept the resignation of Carla Himes, instructional assistant
at Audubon Elementary School. Effective: October 2, 2009.
b. RESIGNATIONS – SUPPLEMENTAL
1) Accept the resignation of Denise Cacciola, homework club
sponsor at Woodland Elementary School. Effective immediately.
c. EMPLOYMENT – SUPPLEMENTAL
1) Approve the following additional supplemental contracts in the
amount of $8,215.51 for the 2009-2010 school year:
a) Lee Ann Apichella, literary club co-sponsor at Arcola
Intermediate School, in the amount of $725.04.
b) Tara Cantello, musical producer at Arcola Intermediate
School, in the amount of $1,997.89.
c) Laura Fornwald, environmental club co-sponsor at
Worcester Elementary School, in the amount of $362.52.
d) Richard Hahn, environmental club assistant at Audubon
Elementary School, in the amount of $161.12.
e) Robert Letter, instructional software support specialist
at Arcola Intermediate School, in the amount of $2,131.70.
f) Mary Meanix, Methacton High School SADD sponsor, in
the amount of $644.48.
g) Leigh Purnell, literary club co-sponsor at Arcola
Intermediate School, in the amount of $725.04.
h) Donald Sawyer, academic decathlon sponsor at Methacton
High School, in the amount of $563.92.
i) Eugenie Sloan, mentor, in the amount of $903.80.
d. CHANGE OF STATUS - CLASSIFIED
1) Approve a change of status for Brad Casagrande from part-time
to full-time bus driver. No change in hourly rate.
Effective: October 15, 2009. This is a replacement position.
2) Approve a change of status for Marybelle D’Annunzio from
part-time to full-time bus driver. No change in hourly rate.
Effective: October 5, 2009. This is a new position.
3) Approve a change of status for Peggy Hoffman from part-time to
full-time bus driver. No change in hourly rate.
Effective: September 8, 2009. This is a replacement position.
4) Approve a change of status for Barry Stott from part-time to
full-time bus driver. No change in hourly rate.
Effective: October 5, 2009. This is a new position.
e. CLASSIFIED SUBSTITUTE LIST
Approve the following addition to the classified substitute list:
1) Rosemary Fox
f. VOLUNTEER LIST
Approve the list of long-term volunteers who have completed the requirements in compliance with board policy #916.
END OF CONSENT AGENDA
B. FISCAL – Mr. Denis McCall
Mr. McCall reviewed the following items under Fiscal:
1. TREASURER’S REPORT (Placeholder)
Approve the treasurer’s report for the month of September. The treasurer’s report will be provided prior to the regular meeting.
2. CAPITAL RESERVE EXPENDITURES
Approve the expenditure of $975,000 to purchase computer equipment
from the 2008-09 fiscal year with the condition that the General Fund
repay the purchase, with interest, over a three year period beginning
July 1, 2009. This motion supersedes the action of April 28, 2009
approving a transfer to the General Fund.
3. CAPITAL RESERVE FUND TRANSFER
Approve a transfer of $333,821.59 from the Capital Reserve Fund to the 2007 Woodland Elementary Construction Fund to cover the costs of the rental of modular buildings and asbestos removal not included in the capital funding of the project due to those items not being reimbursable by the State.
4. HVAC BALANCING - COMMISSIONING SERVICES AT ARCOLA
(Placeholder)
5. ARCOLA PROJECT CHANGE ORDERS
a. Authorize the following change orders to General Construction Contract,
E. R. Stuebner, Inc.:
· Proposed change order #01-025 for grade changes to North Road at Skyview front entrance area to achieve ADA compliance not shown in contract drawings in the amount of $8,640.14.
· Proposed change order #01-046 for modifications required to Skyview entrance way including steps, handrails and additional concrete entrance apron to comply with ADA egress requirements due to design error in the amount of $6,092.66.
· Proposed change order #01-026 for closing of corridor walls above ceiling at faculty dining area to comply with code resulting from unforeseen conditions in the amount of $3,061.94.
· Proposed change order #01-030 for removal of storm water inlet and grout filling associated piping along Eagleville Road as per PennDOT request in the amount of $1,766.58.
· Proposed change order #01-031 to revise height of traffic control poles from 25 ft. to 30 ft. as per PennDOT Signalization Division request after evaluating existing site conditions in the amount of $4,162.94.
· Proposed change order #01-032 for required revisions to MH-40 and associated piping resulting from design error in the amount of $8,661.66.
· Proposed change order #01-035 for additional sidewalk at various locations around Skyview as per LPT Code Official request in the amount of $9,430.91.
· Proposed change order #01-036 to provide additional traffic signal head and 10 lin. ft. of additional sidewalk at northwest corner of traffic intersection as per PennDOT request not shown on contract drawings in the amount of $5,778.76.
· Proposed change order #01-038 to provide acoustical ceiling in kitchen mechanical room due to deteriorating condition of existing wood ceiling at owners request in the amount of $360.55.
· Proposed change order #01-040 for required revisions to proposed Arcola Road crosswalk to comply with ADA requirements due to design error in the amount of $7,560.66.
· Proposed change order #01-048 for removal of unsuitable soil along a portion of South Road due to unforeseen conditions in the amount of $43,999.25.
· Proposed change order #01-052 for replacement of specified door in Skyview administrative area due to design error in the amount of $815.80.
b. Authorize the following change orders to HVAC Construction Contract,
Guy M. Cooper, Inc.:
· Proposed change order #4 for installation of two (2) condensate pumps in administration area not shown in contract drawings in the amount of $3,734.18.
· Proposed change order #5 to provide additional external insulated ductwork in kitchen to accommodate connection with existing ductwork in the amount of $1,543.56.
· Proposed change order #9 to provide smoke damper in room C204 not shown in contract documents in the amount of $1,632.83.
c. Authorize the following change orders to Electrical Construction Contract,
Philips Brothers Electrical, Inc.:
· Proposed change order #14 for installation of power to two (2) condensate pumps in administration area not shown in contract documents in the amount of $619.76.
· Proposed change order #15 to provide additional control wiring changes to kitchen HVAC units EF8 & 9, and MAU1 to connect to HVAC controls not shown in contract documents in the amount of $1,690.41.
d. Authorize the following change orders to Asbestos Abatement
Construction Contract, Asbestos and Lead Abatement Services:
· Proposed change order to remove an additional 800 square foot of floor tile at contract unit price of $2.00/square foot in the amount of $1,600.00. (Work was performed during summer 2009 abatement)
· Proposed change order for removal of asbestos wiring from (25) auditorium stage catwalk spot lights in the amount of $2,500.00. (Work was performed during summer 2009 abatement)
C. PERSONNEL – Mr. Robert Harney
Mr. Harney reviewed the following items under Personnel:
1. EMPLOYMENT – CLASSIFIED
a. Approve the employment of Linda DeFrangesco, food services at
Arcola Intermediate School. Hourly rate of $14.14.
Effective: October 5, 2009. This is a replacement position.
b. Approve the employment of Christopher Diliberto, food services at
Arcola Intermediate School. Hourly rate of $14.14.
Effective: October 15, 2009. This is a replacement position.
c. Approve the employment of Krista Labriola, recess aide at Worcester
Elementary School. Hourly rate of $11.59. Effective: October 5, 2009. This is a replacement position.
d. Approve the employment of Amy Shoemaker, food services at Methacton
High School. Hourly rate of $14.14. Effective: October 8, 2009.
This is a replacement position.
e. Approve the employment of Cindy Waenke, food services at Methacton
High School. Hourly rate of $14.14. Effective: October 8, 2009.
This is a replacement position.
f. Approve the employment of Donna Waldron, food services at
Arrowhead Elementary School. Hourly rate of $14.14.
Effective: October 5, 2009. This is a replacement position.
2. EMPLOYMENT – LONG-TERM SUBSTITUTE – PROFESSIONAL
a. Approve the employment of Deena Gross, long-term substitute math
instructor at Methacton High School. Salary: $45,000 (prorated).
Effective: September 29, 2009 through approximately January 29, 2010.
b. Approve the employment of Kelly Roth, long-term substitute grade four
instructor at Eagleville Elementary School. Salary: $41,000 (prorated).
Effective: October 16, 2009 through the end of the 2009-10 school year.
3. UNCOMPENSATED LEAVE – CLASSIFIED
a. Approve an uncompensated leave of absence for John Morin, warehouse
specialist. Effective: October 14, 2009 until further notice.
D. PROGRAMS – Dr. Jane Martin
Dr. Martin reviewed the following items under Programs:
1. METHACTON HIGH SCHOOL COURSE PROPOSALS FOR 2010-2011
Approve the following course proposals for the 2010-2011 school year:
a. Course Title: Automated Accounting
Grade Level (s): 11-12
Semester/Year: Semester
Mods per Cycle: 6
Credit Value: 0.5
b. Course Title: Internet/Web 2.0
Grade Level (s): 9-12
Semester/Year: Semester
Mods per Cycle: 3
Credit Value: 0.25
c. Course Title: Microsoft Access Database
Grade Level (s): 9-12
Semester/Year: Semester
Mods per Cycle: 3
Credit Value: 0.25
d. Course Title: Microsoft Excel Spreadsheets
Grade Level (s): 9-12
Semester/Year: Semester
Mods per Cycle: 3
Credit Value: 0.25
e. Course Title: Microsoft PowerPoint/Presentation
Grade Level (s): 9-12
Semester/Year: Semester
Mods per Cycle: 3
Credit Value: 0.25
f. Course Title: Microsoft Word
Grade Level (s): 9-12
Semester/Year: Semester
Mods per Cycle: 3
Credit Value: 0.25
g. Course Title: Keyboarding/Basic Word Processing
Grade Level (s): 9-12
Semester/Year: Semester
Mods per Cycle: 3
Credit Value: 0.25
h. Course Title: Science Fiction: Advanced Technology & Invasions
Grade Level (s): 10-12