Program Participation System (PPS)
MH/AODA On-Line Web Screen Release Notes
UPDATED OCTOBER 18, 2013
The following Release Notes detail the changes and new enhancements available with the Program Participation System (PPS) on-line web application through October 18, 2013. The different sets of releases are listed in reverse date order starting with the most recent.
October 18, 2013 releases
62321- MH/AODA: Display the SPC Delivery Month in Service and Status Summary
The SPC Delivery month is now displayed on the Service and Status summary page. For all SPC’s in the most recently used SPC list on this page, the Delivery Month is now displayed to distinguish the same ongoing service which has been entered on separate records for different Delivery Months.
62322- MH/AODA: Corrections in the Service Utilization Report to titles and decimals
The Service Utilization report title will now specify which module type is the subject of the report. For example, the titles are “PPS MH Service Utilization Report” or “PPS AODA Service Utilization Report”. Also, corrections were made to change results in the report displayed as long decimals such as 12.129999999999999 to shorter 2-digit decimals such as 12.13.
62323- MH/AODA: Addition of export capability to Workload Management report
In addition to viewing the Workload Management report results, the user can now export the results to an Excel file by clicking a new “Export” button at the bottom of the page. Both “Services” and “Status” reports can be exported.
In addition, the option of selecting multiple SPCs on which to run reports has been added. All possible SPCs are listed in a left window which can be selected by moving them with buttons to the right window. The “Local/Client data”field name has been corrected to “Local Client ID/Data”.
62356- AODA: Add AODA SPC Code 507.80
The SPC code 507.80 for Suboxone treatment has been added to the available list of AODA SPC codes.
62665- AODA: Removed requirement for admission and discharge data for codependents
The requirement forsome AODA admission and discharge data was removed when the client is a codependent (codependent='Y'). This data is no longer required at episode admission norwhen the client is discharged from a service SPC. The following fields are no longer required for codependents:
- Education
- Number of Arrests
- Employment Status
- Living Arrangement
- Support Group
- Pregnant
- All “Substance Use” fields: Substance Problem, Substance Problem Rank Order, Age of First Drug Use, Route of Administration, and Use Frequency.
May 3, 2013 releases
60963 - MH/AODA Online: Enhanced and resolved issues from Workload Management page
A new criterion was added for Delivery Month To and Delivery Month From, so that user can search for services by their delivery dates.
Also resolved below issues from the Workload Management page
- The results will now display all records that passedthe search criteria. Fifty 50 records will be displayed per page instead of just displaying the first 100.
- Records in the result section will be sorted by Last name, First name.
- Resolved issue of not displaying consumer’s records when there is no service attached to the episode.
- Enhanced the search results for an ‘Out of Date Consumer Status’ report. In addition to displaying a list of consumers due for a status report, an ‘Add’ button is available which will take the user directly to a new Consumer Status data entry screen for entering new data. Also, clicking the ‘View/Edit’ icon will open the last completed consumer status report for review and edit.
60964 - MH/AODA Online: Resolved below issues from the Consumer Profile page
- The County of Residence field is no longer hidden in case of a Brief service in AODA
- The incorrect error message for an overlapping Episode Start Date between the Mental Health Consumer Profile page and Service page is eliminated.
- Issue of displaying two sectionsin read-only mode for Characteristics in AODA and two sections for Primary Residence in MH.
60965 - MH/AODA Online: Resolved below issues from the Service Utilization Report
- Issue of opening a blank white screen
- Issue of not displaying SPCs having ‘Hours’ or ‘Other’ units of measurement.
March 1, 2013 releases
60837 – MH only: Episode Start Date
A batch county and a direct data entry county will be allowed to have simultaneous open episodes for the same applicant. Previously, the following error would occur if a direct data entry county attempted to open an episode for a client who was still open in a batch county: “PP292: The Episode Start Date cannot overlap with a previous episode.” Now, a direct data entry county will be allowed to open a client who is simultaneously open in a batch county without receiving an error message. This will give more time to a batch county to close out a client without preventing a direct data entry from opening an episode for the same client.
60933 – MH/AODA: Service codes (SPC’s)
A few service SPC codes will now be available to report in hours AND days. County feedback indicated that a few services were collected or billed for in both hours and days depending on the situation. Previously, the PPS system restricted each service to be reported in either hours or days, not both. Now, the PPS system will allow only the following 5 services to be reported in both hours and days by providing a different SPC code for each. Please note that Respite Care is only available for reporting in the mental health data system.
New codes to be offered include:
103.10Respite Care(Days)
104.10Supportive Home Care(Days)
501.10Crisis Intervention(Days)
510.10Comprehensive Community Services(Hours)
511.10Community Recovery Services(Days)
Modified descriptions of these existing SPC codes below are now included in PPS documentation. Reporting of service units for these SPC’s remains the same and is still restricted to the units specified in parentheses.
103Respite Care(Hours)
104Supportive Home Care(Hours)
501Crisis Intervention(Hours)
510Comprehensive Community Services(Days)
511Community Recovery Services(Hours)
December 7, 2012 releases
58872 - MH/AODA Consumer Profile Page: County of Residence
The County of Residence field is no longer required if the consumer’s address is out of state. Thus, if the “State” field = Minnesota, Iowa, etc., then the requirement for County of Residence is released.
59317 - AODA Services Page: Target Group
The Target Group field is changed to be an optional field.
59317 - MH/AODA Services Pages: SPC Closing Reason
The following new SPC Closing Reason code was added: “19=Service is continuing”.
This code should be used when closing a daily service encounter although the same type of service encounters will continue next week, next month, etc. The code should also be used when closing a bundle of service units for a month/quarter, but the service will continue next month/quarter. Because this new SPC Closing Reason is actually not for a “closed” service, the requirement to complete the 5 AODA Closing Status fields is released when the closing reason = 19. The 5 AODA Closing Status fields are AODA use, arrests, employment, living arrangement, and support group attendance.
59317 - MH Services Page only: SPC and Episode Closing Reasons
The following SPC and Episode Closing Reasons for the MH module have been renumbered to match the previous HSRS codes when possible. The code for “Death” is the exception which could not be changed to match the previous HSRS code.
10 = Entered nursing home or institutional care
11 = No probable cause
12 = Death
Released on October 26, 2012 and before
55123 – MH Report Criteria Page
Dropdown list for Agency in the MH Report Criteria was displaying Agencies of type ‘ADRC’ along with ‘Mental Health’. Now this list displays agencies of type ‘Mental Health’, ‘Human Service Department (HSD)’, ‘Department of Social Services (DSS)’, and ‘Department of Community Programs (DCP)’.
55125 - MH/AODA Workload Management Page
The Agency dropdown list on the Workload Management Page was fixed to display agencies of type ADRC, ‘Human Service Department (HSD)’, ‘Department of Social Services (DSS)’, ‘Department of Community Programs (DCP)’, ‘Development Disability Board (DDB)’, Department of Aging, and Tribes.
55244 - MH/AODA Client Profile Pages: diagnosis codes
The decimal points for the following MH/AODA diagnosis codes were removed to match DSM-IV and ICD-9 code schemes: 311, 316, 317, and 319.
55275 - MH/AODA Services Page: provider information
The Services pages for Mental Health and AODA are modified to display provider information including Organization name, Address, City, State, Zip and NPI number.
The result table or grid for Service Summary and Workload Management pages were modified to display Provider name instead of just WPI number.
57884 – MH Consumer Profile Page: diagnoses
Edit established so that the Primary MH Axis I or II diagnosis code is the only required diagnosis field. All other MH or Medical Condition diagnoses may be entered, but cannot be saved without a Primary MH Axis I or II diagnosis being entered.
58088 – AODA Consumer Profile page: Special Project field
New optional field added to designate when clients are involved with special projects or when served as part of a special population. The dropdown value list includes:
01 = Adolescent Treatment
02 = Cocaine Families
03 = Dept of Corrections
04 = Healthy Beginnings
05 = Injection Drug Use
06 = Juvenile Court Intake
07 = Methamphetamine Treatment
08 = Milwaukee Child Welfare
09 = Offender Reentry
10 = OWI Enhancement Grant
11 = OWI or Drug Court
12 = Services to Hispanics
13 = Treatment Alternative Program
14 = Urban Black & Hispanic
15 = Women’s Treatment Grant
58224 – MH and AODA Services Pages: SPC codes
The following SPC codes are added to the SPC fields respectively for MH and AODA:
AODA - Added the following SPCs to the existing list:
101Child day care
104Supportive home care
106Housing assistance
107Transportation
108Work-related services
110Daily living skills training
112Interpreter
604Case management
606Health screening
615Supported employment
202Adult family home
205Shelter care
MH - Added the following SPCs to the existing list:
103 Respite care
104 Supportive Home Care
106 Housing/energy assistance
107 Specialized Transportation and Escort
110 Daily living skills training
301 Court intake and studies
403 Recreational/alternative activities
406 Protective payment/guardianship
601 Outreach
602 Information and referral
603 Intake assessment
606 Health screening and accessibility
The ‘SPC 507.60- Family support’ value was also removed from the MH SPC list due to infrequent use.
58299 - MH/AODA– Warning message for Uploaded episodes
The MH and AODA modules are modified to display a warning message when the user attempts to change data that has been uploaded via batch. The warning message will display as follows: “Information on this page has been uploaded by batch and should not be changed unless it is necessary, because if changed the data will be out of sync with County's data.”
58456 – AODA Services Page: SPC Closing status data
Modified edit so that the following fields are not required for SPC’s in Group 1, Group 2, and Group 4: 1) SPC end reason, and 2) the closing status data fields including AODA Use, Support Group Attendance, Employment, Arrests, and Living Arrangement.
58469 –MH and AODA Services Page: Provider search functionality
- Provider details will now populate the Service Details page when WPI/NPI number is entered without using the Provider Search Page.
- On the Provider Search page, searching for a provider with an apostrophe (‘) character in either its first name or last name is now allowed.
58786 – MH and AODA Individual Summary Page: Full Client Report
Resolved issue in which blank Full Client report was being generated.
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