City of Red Bud, Illinois s1

City Council

November 2, 2015

CITY OF RED BUD, ILLINOIS

CITY COUNCIL

MEETING MINUTES

MONDAY, NOVEMBER 2, 2015

Red Bud City Hall

City Council Chambers

The City Council of Red Bud, Randolph County, Illinois met on Monday, November 2, 2015 at 7:00 P.M. at Red Bud City Hall, City Council Chambers.

Members Present: Mayor Tim Lowry, Clem Esker, Don Thompson, Mike Reed, Bill Hanebutt, Glenn Linnertz, David Friess

Members Absent: Kyle Donjon, Clarence Nail

Others Present: City Attorney Paul Ray, City Superintendent Josh Eckart, City Code Administrator Jeff Mueller, Chief of Police John Brittingham, Administrative Assistant Pam Poetker, City Clerk Joanne Cowell

Others Absent:

I. Pledge of Allegiance

II. Call to Order at 7:00 P.M. by Mayor Lowry

III. Roll Call by City Clerk Joanne Cowell

IV. Approval of Financial Statements

Motion made by Council Member Reed, seconded by Council Member Thompson to approve the Financial Statements as presented and file for audit. The vote was as follows: Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye. Motion carried.

V. Line Item Transfers

There were none.

VI. Approval of Estimated and Listed Bills

Motion made by Council Member Reed, seconded by Council Member Linnertz to approve the estimated and listed bills. The vote was as follows: Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Esker, aye. Motion carried.

VII. Consideration of any Additional Bills

There were none.

VIII. Correspondence and Public Guest Comments

There were none.

IX. Consent Agenda—Items Originated at Committee Level

Please note: Items with ** were removed from the consent agenda.

Consent Agenda – Items Originated At Committee Level as Indicated in ( )

A. City Council Meeting Minutes from October 5, 2015

Approval of minutes of October 5, 2015

Motion made by Council Member Thompson, seconded by Council Member Hanebutt, to approve under the omnibus designation, the items on the consent agenda. The vote was as follows: Reed, aye Hanebutt, aye; Linnertz, aye; Friess, aye; Esker, aye; Thompson, aye. Motion carried.

B. Quadrant Design Proposal (Finance)

Approval of authorization to sign and enter into agreement, not to exceed $5,090.00 for the city’s portion of the library improvement design

C. Revision of Code of Ordinances (Finance)

Approval of Plan of Action as submitted by Attorney Ray for the recodification of ordinances

D. Audit Services (Finance)

Approval of authorization to advertise for bid for audit services

E. Agreement with Verizon Wireless (Public Health and Safety)

Approval of agreement with Verizon Wireless for updating to smart phone and data package for police department

F. Request from American Cancer Society to Collect – November 20, 2015 (Cultural)

Approval of request from American Cancer Society to collect at 4-way stop on November 20, 2015, from 1 – 5 PM

G. Request from National Honor Society to Sell Krispy Kremes – November 28, 2015 (Cultural)

Approval of request from RBHS National Honor Society to sell Krispy Kremes at 4-way stop on November 28, 2015, from 7-11 AM

X. Reports of Standing Committee, Departments and Other Committees, Boards & Commissions

A. Finance Committee—Meeting October 21, 2015

1. Maturing CDs

No action

2. Resolution Urging Illinois Leaders to Release Non-General Fund Revenues

Motion made by Council Member Reed, seconded by Council Member Thompson, to authorize the proper signatures on Resolution No. 15-008, “Resolution Urging Illinois State Leaders to Release Non-General Fund Revenues Payable to Local Governments.” The vote was as follows: Hanebutt, aye; Linnertz, aye; Friess, aye; Esker, aye; Thompson, aye; Reed, aye. Motion carried.

B. Personnel Committee - Meeting October 21, 2015

Nothing to report

C. Public Health & Safety Committee - Meeting October 21, 2015

Nothing to report

D. Public Works Committee - Meeting October 21, 2015

1. Training Request – Josh Eckart

Motion made by Council Member Linnertz, seconded by Council Member Reed, to approve sending Josh Eckart to training entitled “USDI Operator Qualifications” in Effingham, IL on November 4, 2015. Registration fee is $475 and transportation is required. The vote was as follows: Linnertz, aye; Friess, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye. Motion carried.

2. CenterPoint Energy 2015-2016 Gas Sales Exhibits

Motion made by Council Member Linnertz, seconded by Council Member Esker, to approve the 2015/2016 Gas Sales Exhibits and to attach the appropriate signatures. The vote was as follows: Friess, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye. Motion carried.

E. Code Enforcement Committee - Meeting October 21, 2015

Nothing to report

F. Cultural Committee - Meeting October 21, 2015

1. Request from St. John the Baptist Catholic School – Use of Lincoln Park for Run, Rudolph, Run 5K

Motion made by Council Member Reed, seconded by Council Member Friess, to approve the request from St. John the Baptist Catholic School to use Lincoln Park on November 21, 2015 and to leave the restrooms open, weather permitting, for the Run, Rudolph, Run 5K. The vote was as follows: Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye. Motion carried.

2. Request from Tom Steibel for Use of Ratz Park for Holiday Happenings

Motion made by Council Member Thompson, seconded by Council Member Friess, to approve the request from Tom Steibel to use Ratz Park on November 21, 2015 and to leave the restrooms open, weather permitting, for Laser Tag. The vote was as follows: Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Esker, aye. Motion carried.

G. Executive Session Minutes Review Committee – No Meeting

H. Planning and Public Policy Committee - Meeting held with Planning Comm. October 20, 2015

Nothing to report

I. Planning Commission - Meeting October 20, 2015

Nothing to report

J. Economic Development Commission – No Meeting

1. Replatting of Lots in EIP - Ordinance No. 1349

Motion made by Council Member Esker, seconded by Council Member Hanebutt, to approve affixing the proper signatures to Ordinance No. 1349 “An Ordinance Approving An Amendment To The Final Plat Of The First Addition To The City Of Red Bud East Industrial Park” The vote was as follows: Hanebutt, aye; Linnertz, aye; Friess, aye; Esker, aye; Thompson, aye; Reed, aye. Motion carried.

2. Bid Opening and Results

Motion made by Council Member Esker, seconded by Council Member Thompson, to reject the sealed bid of $57,000, from First Stage Fabrication, for Lot 11A in the East Industrial Park. (The bid did not meet the reserve bid set in executive session of $58,000.) The vote was as follows: Linnertz, aye; Friess, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye. Motion carried.

3. Sale of Property – Ordinance No. 1350

No action taken.

Motion made by Council Member Esker, seconded by Council Member Linnertz, to reauthorize the advertisement of the sale of Lot #11A of the East Industrial Park. The vote was as follows: Friess, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye. Motion carried.

K. Parks & Recreation Committee – No Meeting – No Quorum

Nothing to report

XI. Old Business

None

XII. New Business

A. Review of November Calendar

Committee meetings will be moved to Tuesday, November 24, 2015, because of Thanksgiving.

B. Other Comments

1. Alderman Thompson requested support of the items for sale at city hall, Keil’s Pharmacy, Cowell Insurance, Dieterich Bank and Red Bud Winery celebrating the 150th anniversary of Red Bud.

2. Mayor Lowry announced that he has withdrawn his name as a candidate for County Commission because of his desire to carry out his commitment as Mayor to the citizens of Red Bud.

C. Adjournment

Motion made at 7:20 P.M. by Council Member Thompson, seconded by Council Member Hanebutt to adjourn the meeting. The vote was as follows: all ayes. Motion carried.

Respectfully submitted,

Joanne G. Cowell, City Clerk

Red Bud, Illinois