Horningsham Parish Council
9 Beech Grove, Warminster, Wiltshire, BA12 0AB Tel: 01985 213436
Chairman: Mr. Tim Hill Clerk Mrs. Sarah Jeffries MILCM
Minutes of the meeting of Horningsham Parish Council held at the village hall Horningsham on Thursday 17th May 2018 at 7.30pm.
Present: Councillors, Tim Hill, Stephen Crossman, Ken Windess, Michael Trollope, Fran Chris, Simon Millar, Dermot FitzGerald, Matt Simpson and John Radley.
In attendance: The Parish Clerk Mrs. Sarah Jeffries MILCM.
Public Question Time Public Bodies (admissions to meetings) Act 1960 s 1 extended by the LG Act 972 s 100.
No public were present.
18/001 Election of Chairman LGA 1972 ss 15 & 34
Resolved: Councillor Tim Hill Proposed Councillor Michael Trollope Seconded Councillor Matt Simpson.
18/002 Election of Vice Chairman LGA 1972 ss 15 & 34
Resolved: Councillor Stephen Crossman proposed Councillor Fran Chris Seconded Councillor Matt Simpson.
18/003 Councillors to sign their Acceptance of Office LGA 1972 Section 83(30)
Resolved: witnessed the signing of the acceptance of Office for Chairman & Vice Chairman.
18/004 Acceptance of apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
Resolved: Councilor Gerard Brierley had sent his apologies due to a holiday commitment. Council resolved his reason for absence.
18/005 Dispensations
Resolved: noted none were requested.
18/006 Declarations of interest, members to declare any interest they may have in agenda items that accord with the requirements of the relevant authorities (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
Resolved: none given.
18/007 Exclusion of the Press and Public Standing Order #1c The Parish Council may exercise their right to exclude the public and press by resolution from a closed meeting due to the confidential nature to be discussed pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.
Resolved: not required.
18/008 To receive and sign the minutes of the Full Council meeting held on 12th April 2018 Previously circulated) LGA 1972 Sch 12 para 41(1)
Resolved: that the minutes were a true record of the decisions. Proposed Councillor Ken Windess Seconded Councillor Stephen Crossman.
18/009 Chairman’s announcements
Resolved: none given.
18/010 Notice of Resignation
Resolved: noted the resignation of Councillor Jayne Glover, Wiltshire Council Electoral Department had confirmed to the Clerk that no election had been requested and that the Council could move forward with the Co-option procedure. It was agreed that the Co-option vacancy would be advertised on the noticeboard, on Facebook and in the Horningsham News. It was agreed that the closing date would be the 18th June 2018. Application forms would be placed on the Website circulated to councillors for accessibility for parishioners. It was agreed that the position would be resolved at the 21st June 2018 meeting.
18/011 Appointment of Committee Members LGA 1972 sections 101-106 and schedule 12
Resolved: agreed the appointment of members to the below committee.
Staffing Committee – Vice Chairman and three other Councillors
Ken Windess, Dermot Fitzgerald, Simon Millar + one other to be agreed at the June meeting.
Planning Committee – Full Council would comment on planning applications.
It was agreed the parish representative for each of the below:
Highways Representative – to liaise with the Highways Community Co-ordinator and attend Community Action Tasking Group meetings when necessary. Councillor John Radley.
Rights of Way Representative – to advise Council and work with the Wiltshire Council Team on the up keep of the rights of way within the parish. Councillor Fran Chris.
Village Hall Representative - to report for the Village Hall Committee. Councillor Ken Windess.
Neighbourhood Watch Representative – to work with the Rural Policing Team and attend Neighbourhood Tasking Group meetings. Councillor Matt Simpson and Community Volunteer Keith Shattock.
Community Emergency Volunteer – to be the designated contact and update the Community Emergency Plan as and when necessary. Councillor Matt Simpson.
Asset Maintenance – to ensure the Council complies with the Parish Maintenance Plan. Councillor Ken Windess.
Health and Safety Checks – to monitor and assess the assets on a weekly/monthly basis and report back to Council. Councillor Michael Trollope and Councillor Tim Hill.
Grant Awarding Co-ordinator – to work with groups and clubs when applications are sought. Councillor Tim Hill.
Parish Plan Representative/Representatives – to work with the Parish Plan Committee as the Councils representatives. Councillor Dermot Fitzgerald, Councillor Stephen Crossman and Councillor Simon Millar.
18/012 Review of Delegation arrangements to Committees, Sub Committees LG & housing Act 1989 s 13 Parish & Community Councils (Committees regulations) 1990 SI 1990/2476 LGA 1972 s 101
Resolved: approved that the Staffing Committee was the only required Committee. The Terms of Reference would continue to be used unchanged. The Staffing Committee would be made up of three Councillors. The Appeals Committee would be made up of three Councillors plus the Chairman.
18/013 Review and adoption of Parish Documentation
Standing Orders, Financial Regulations and Polices.
Resolved: approved the draft Standing Orders, and noted they will be brought to the next meeting for approval and implementation. Aapproved the Financial Regulations (Reviewed May 2017) and approved the policies listed below. Proposed Councillor Matt Simpson Seconded Councillor Michael Trollope. All in favour
Planning
Parish Plan (started)
Operations
Code of Conduct
Asset Register
Complaints Procedure
Document Management Policy or Record Keeping
Equal Opportunities
Emergency Planning
Lone and Isolated Working Policy
Community Engagement Statement of Intent
Finance
Financial and Risk Assessment
General Revenue Reserves Policy
Grant Awarding Policies and Procedures
Internal Controls Audit and Review
Communications
Freedom of Information, Publication Scheme
Data Protection
Petitions
Email Guidelines
People
Bullying and Harassment or dignity at work policy
Grievance & Disciplinary Policy
Staff and Councillor Training and Development Policy
Council confirmed the continuation of the below Delegation to the Clerk as per below minute numbers:
13/206 Delegation of Planning
Resolved: the formal adoption of the below addition to the Standing Orders that:
Planning applications shall be received by the Clerk who will provide details to Councillors and where no queries arise by joint decision of all Councillors, the Clerk shall be delegated to inform the Planning Department within the time allocated of the decision of the Council. All Councillors will report directly back to the Clerk thereby avoiding discussion between members. Where queries arise the Chairman will call for a site meeting which may require an Extraordinary Meeting to decide upon the application. Adhering strictly to legal procedures set by NALC.
18/014 General Power of Competence
Resolved: resolved its continued eligibility for the use of the General Power of Competence.
The General Power of Competence is a Statutory Instrument of Law, It gives Local Councils the power to do anything that an individual may generally do and is found under Statutory Instrument 2012 No 965 of the Localism Act 2011- Sections 1-8
Criteria:
· A CiLCA qualified Clerk, or the level 4 Qualification, from the University of Gloucestershire or its predecessor institutions, complete with the new 2012 Section 7 GPC module. ( The Clerk has her CiLCA level 4)
· The number of Councillors elected at the last ordinary election or at a subsequent by-election must equal or exceed two thirds of its total number of councillors at the time of the resolution. (11 Councillors have been elected)
· The Council has passed a resolution, that is minuted at a full meeting and that the criteria for the General Power of Competence, has been met.
Eligibility remains in place until the next annual meeting of the council after the ordinary election even if the condition of the eligibility criteria has changed. Dermot matt in in favour
18/015 Bank Signatories
Resolved: confirmed that the Bank Signatures for the next Civic Year would be those presently in place. Councillor Tim Hill Councillor Ken Windess, Councillor Dermot Fitzgerald, Councillor Simon Millar. The Clerk was instructed to remove Councillor Jayne Glover. It was agreed that a further signatory would be added after June meeting.
Council approved the payment for certain items may be made by BACS or CHAPS methods provided that the instructions for each payment are signed, or otherwise evidenced, by two authorised bank signatories, are retained and any payments are reported to council as made. (The approval of the use of BACS or CHAPS shall be renewed by resolution of the council at least every two years.)
18/016 Parish Steward
Resolved: noted that the 28th June 2018 and the 26th July 2018 were the dates of the Parish Stewards next visit.
It was reported that the Bridle Way sign opposite the school at the bottom of Pound Lane needs re seating a as it has been damaged. It was requested that the Unimog be requested to clear along Church Street walls both sides and down to the War Memorial to clear the debris that has built up.
PEAS Scheme
Resolved: Councillor Matt Simpson discussed the items available with Council. Councillor Matt Simpson completed the PEAS form with the required equipment for the winter.
18/017 Planning
Planning Applications
Application Ref: 18/04377/TCA
Application for Work to Trees in a Cons Area
Proposal: - Reduce Over-extended Branch of Leyland Cypress by 2 Metres.
At: The Old Vicarage, Church Street, Horningsham, Warminster, Wiltshire, BA12 7LW
Resolved: Supported
Application Ref: 18/04374/TCA
Application for Work to Trees in a Cons Area
Proposal: - Fell 1 Western Red Cedar.
At: 138 West Common, Horningsham, Warminster, Wiltshire, BA12 7LS
Resolved: Supported
Application Ref: 18/04373/TCA
Application for Work to Trees in a Cons Area
Proposal: - Fell 1 Ash and 2 Metre Crown Reduction to 1 Holly
At: Manor House, Church Lane, Horningsham, Warminster, Wiltshire, BA127LN
Resolved: Supported
Application Ref: 18/04303/TCA
Application for Work to Trees in a Cons Area
Proposal: - Crown Lift Common Walnut 5.2 Metres
At: 179 Chapel Street, Horningsham, Warminster, Wiltshire, BA12 7LU
Resolved: Supported
Application Ref: 18/04304/TCA
Application for Work to Trees in a Cons Area
Proposal: - Fell 1 Western Red Cedar; Removal of Basal Suckering from Linme Tree
At: 144 West Common, Horningsham, Warminster, Wiltshire, BA12 7LS
Resolved: Supported
Application Ref: 18/04279/TCA
Application for Work to Trees in a Cons Area
Proposal: - Reduce Laurel, Holly, Ash to 2.5 Metres to Form Hedge
At: 161 Chapel Street, Horningsham, Warminster, Wiltshire, BA12 7LU
Resolved: Supported
Application Ref: 18/04265/TCA
Application for Work to Trees in a Cons Area
Proposal: - Apple-Crown reduce by 1-2m. Holly-Reduce over extended branches by 2-3m.
At: 96 Lodge Fields, Horningsham, BA12 7LP
Resolved: Supported
Application Number: 18/04277/TCA
Proposal: Fell 2 Sycamore Trees.
At: 151 Chapel Street Horningsham Warminster Wiltshire BA12 7LT
Resolved: Supported
Application Ref: 18/04285/TCA
Application for Work to Trees in a Cons Area
Proposal: - Fell 1 Ash
At: the Manse, Chapel Street, Horningsham, Warminster, Wiltshire, BA12 7LU
Resolved: Supported
Application Ref: 18/04252/TCA
Application for Work to Trees in a Cons Area
Proposal: - Goat willow -repollard.
At: 71 Church Street, Horningsham, BA12 7LW
Resolved: Supported
18/03267/LBC Muniment Tower
Proposal: Internal alterations to the Muniment Tower to provide high level access.
Location: Longleat Safari & Adventure Park BA12 7NW
Resolved: Supported
Application Ref: 18/04253/TCA
Application for Work to Trees in a Cons Area
Proposal: - Ash-Reduce over extending branch by 2-3m and branch pruned for line clearance by approx. 1m
At: 90 Water Lane, Horningsham, BA12 7LL
Resolved: Supported
(In planning matters the Council acts as a consultee of the principal authority. The Principal authority being the deciding body for planning applications)
18/018 Planning Decisions
Resolved: noted the below decisions made by Wiltshire Council.
18/01763/FUL
Proposal: Change of use form retail to office with internal alterations.
Location: The Estate Office, Longleat Safari and Adventure Park Longleat
Decision: Approve with conditions.
In pursuance of its powers under the above Act, the Council hereby grant PLANNING PERMISSION for the above development to be carried out in accordance with the application and plans submitted (listed below). In accordance with paragraph 187 of the National Planning Policy Framework, Wiltshire Council has worked proactively to secure this development to improve the economic, social and environmental conditions of the area. Subject to the following conditions: 1 The development hereby permitted shall be begun before the expiration of three years from the date of this permission. REASON: To comply with the provisions of Section 91 of the Town and Country Planning Act 1990 as amended by the Planning and Compulsory Purchase Act 2004. 2 The development hereby permitted shall be carried out in accordance with the following approved plans: 0155.02.S.001 rev A Location Plan Registered on 6 March 2018 0155.02.P.004 Proposed Stables - North West Corner Ground Floor Plan and Sections-A1_Rev A Registered on 6 March 2018 0155.02.P.005 Proposed Stables - West and South West Corner Ground Floor PlanA1_Rev A Registered on 6 March 2018 0155.02.S.005 Survey Stables - North West Corner Ground Floor Plan and SectionsA1_Rev A Registered on 6 March 2018 0155.02.S.006 Survey Stable - West and South West Corner Ground Floor PlanA1_Rev A Registered on 6 March 2018 0155.02.S.014 Survey Stable - Sections-A1_Rev A Registered on 6 March 2018 REASON: For the avoidance of doubt and in the interests of proper planning.
18/02050/LBC
Proposal: Change of use form retail to office with internal alterations.
Location: The Estate Office, Longleat Safari and Adventure Park Longleat
Resolved: noted
Decision: Approve with conditions.
In pursuance of its powers under the above Act, the Council hereby grant LISTED BUILDING CONSENT for the above development to be carried out in accordance with the application and plans submitted (listed below), subject to compliance with the condition(s) specified hereunder:- Subject to the following conditions: 1 The works for which Listed Building Consent is hereby granted shall be begun before the expiration of three years from the date of this consent. REASON: To comply with the provisions of Section 18 of the Planning (Listed Buildings and Conservation Areas) Act 1990 as amended by the Planning and Compulsory Purchase Act 2004. 2 Works shall take place in accordance with the details and mitigation, where applicable, as tabulated in pages 14 to 17 of document "Longleat House, Wiltshire: Stable Wing Refurbishment to Office Use : Heritage Statement and Impact Appraisal, Rev 1 February 2018". REASON: In the interests of the preservation and protection of the fabric of the Listed Building. 98c7efa4-da91-4a0d-95d7-47704edaa68c 3 The development hereby permitted shall be carried out in accordance with the following approved plans: 0155.02.S.001 rev A Location Plan Registered on 6 March 2018 0155.02.P.004 Proposed Stables - North West Corner Ground Floor Plan and Sections-A1_Rev A Registered on 6 March 2018 0155.02.P.005 Proposed Stables - West and South West Corner Ground Floor PlanA1_Rev A Registered on 6 March 2018 0155.02.S.005 Survey Stables - North West Corner Ground Floor Plan and SectionsA1_Rev A Registered on 6 March 2018 0155.02.S.006 Survey Stable - West and South West Corner Ground Floor PlanA1_Rev A Registered on 6 March 2018 0155.02.S.014 Survey Stable - Sections-A1_Rev A Registered on 6 March 2018 REASON: For the avoidance of doubt and in the interests of proper planning.