2018 UCF GOS Grant Application

BROOME COUNTY ARTS COUNCIL

UNITED CULTURAL FUND

GENERAL OPERATING SUPPORT

2018 APPLICATION

SUBMISSION DEADLINE:

5:00 p.m. Wednesday, January 17, 2018

(This is a receipt deadline, NOT a postmark deadline)

APPLICATION INSTRUCTIONS

·  Type the narrative, single spaced, 12-point font minimum, 1” margins.

·  Answer all questions in the order listed.

·  Use the headings, subheading and numbers provided.

·  Do not exceed the total of single-spaced typed pages noted.

·  Place the name of your organization in the header

·  Provide supplemental material to support your application. This can include brochures, photographs, discs, etc. Indicate the items which are to be returned. Do not submit original artwork.

·  Submit ten (10) complete copies of your application and supplemental materials.

·  Submit one (1) copy of most recent audited financial statement.

·  All pages must be three-hole punched to fit a standard three ring binder. All supplemental materials must be three-hole punched or contained in sleeves that are three-hole punched.

·  Do not permanently bind copies together, or place in individual binders. Copies may be clipped together and separated by colored paper or removable dividers.

·  $100 application fee if not a current BCAC member, for whom fee is waived.

UCF General Operating Support Grants are a program of the Broome County Arts Council

81 State St, Ste 501, Binghamton, NY 13901

Phone: 607-723-4620

E-mail:

http://www.broomearts.org/ucf-general-operating-support-grants/

BROOME COUNTY ARTS COUNCIL

81 State St, Ste. 501, Binghamton, New York 13901

Phone (607) 723-4620 Fax (607) 723-2232

website: www.broomearts.org

A. Cover Sheet

Applicant/Organization Legal Name

Mailing Address & Physical Address, if different from Mailing Address (PO Box/Street/City/Zip)

GRANT REQUEST: $______PRIOR YEAR’S UCF GOS AWARD: $______

Contact Person Name/Title Contact Phone Day Evening Phone

Mailing address of contact person if different from organization address.

E-mail Fax #

______

Website

FUNDING SUMMARY (Most recently completed fiscal year):

Federal funding: Source ______Amount ______

Source ______Amount ______

New York State Council on the Arts funding:

Program ______Amount ______

Program ______Amount ______

Program ______Amount ______

Additional State Funding:

Source ______Amount ______

Source ______Amount ______

Source ______Amount ______

Local Municipal Funding (last 5 years)

Year______Source ______Amount ______

Year______Source ______Amount ______

Year______Source ______Amount ______

A. Cover Sheet, continued

Applicant Organization Not-For-Profit Status (check all that apply):

US internal Revenue Service 501(c)(3)

NYS Not-for-Profit Corporation (Charter from Board of Regents S.216)

NYS Charities Registration (Article 7A)

Unit of Local Government

Certification of Incorporation under S.402 of the NYS Not for Profit Law

Your organization’s total annual operating expenses: $______

Of that amount, how much is spent on art and cultural programs: $______

Of that amount, how much was spent on artistic personnel: $______

How many staff are full time ______part time ______

Total personnel budget (salaries, benefits and fringe): $______

CERTIFICATION STATEMENT

The undersigned certifies that she/he:

  1. Is principal officer of the applicant with authority to obligate it;
  2. Has knowledge of the information presented herein;
  3. On behalf of the applicant releases Broome County Arts Council, Inc., its employees and agents with respect to property or materials submitted in connection herewith.
  4. Agrees to abide by the provisions in the 2018 UCF Eligibility Guidelines and Procedures.

Date: ______Signature: ______

Name & Title (Please Print): ______

B. Application Narrative

(4 pages maximum)

  1. APPLICANT ORGANIZATION AND MISSION.

A.  Describe the history and development of your organization.

B.  Describe the mission and activities of your organization.

2.  PROGRAM INFORMATION.

A.  Provide detailed information on the arts and cultural activities provided by your organization, constituents served (students, artists, others) and community needs addressed.

B.  What percentage of your organization’s programming is dedicated to arts and culture activities?

C.  Describe your current partnerships and collaborations (Briefly list specific efforts you have done in the past year to build relations within the arts community)

D.  Describe your current marketing efforts.

E.  What were last year’s goals and how well have you met your goals.(Please document, quantify and give examples)

3.  GENERAL OPERATING SUPPORT REQUEST.

A.  Describe your plans for the current and upcoming years (highlighting new or expanded activities).

B.  Describe any recent significant changes or developments in the organization and its operations.

C.  Describe any plans to increase earned income and other sources of support for your organization.

D.  Identify the most critical issues facing your organization and how they are being addressed.

C. Financial Information

1.  Completed Financial Information Form (2 pages)

2.  Financial Information Narrative (1 page maximum)

a.  Briefly describe income and expenses related to your organization. Provide information on any major expenses, changes or improvements in programming or facilities that have impacted finances.

b.  Has your organization had a deficit in past 3 years? If yes, explain why. What strategies have you undertaken to address this issue?

c.  What is your contingency plan if you do not receive full funding?

D. Economic Impact Information

(2 pages maximum)

Unless otherwise indicated, please supply data for your last completed fiscal year.

1.  Operating Budget and Financial Support

A. List capital projects over $1,000 that your organization has executed in the past five years indicating what the project was, total dollars spent and amount of those funds spent in Broome County

Year / Project / Total $ / Broome County $

B. Of your organization’s total operating budget, what percentage of those funds is spent in Broome County? ______

C. In 2017, how many new funders (foundations, major corporations) did you approach? ______

D. How many new funders did you obtain? number ______$ ______

1.  Beneficiaries

A.  Audience demographics: (use numbers, not percentage)

§  Total
§  Children
§  Adults
§  Seniors
§  Broome County Residents
§  Non-Residents

B.  If possible, indicate where audience outside of Broome County is coming from and by what method you made that determination.

C.  By what methods, if any, are you tracking the economic activity that your programs and activities generate?

2.  Attendance and participants – for the past three fiscal years/seasons:

Year/season
Total events
Total attendance
Total Artists involved
Local Artists
Visiting Artists

3.  Pricing

A.  Indicate the prices charged for your performances/events/exhibits.
Minimum price $______Maximum price $______Average price $______

B.  Number of free-admissions to all performances/events/exhibits. ______

C.  Number of free performances/events/exhibits ______

4.  Volunteers Support

A.  Provide the number of volunteers participating with your organization. ______

B.  Estimate the number of volunteer hours per year. ______

C.  Briefly describe particularly important contributions made or jobs performed by your volunteers.

D.  What are your criteria for recruiting new board members?

E.  How often does the board meet?

F.  Are any paid staff voting board members?

G.  What percentage of your board gave to your organization and how much in total did they give?
______% $______

5.  Arts Education
If applicable, succinctly describe your arts education programs and/or arts-in-education programs with a basic program description, grades and number of students served and artists or artists-in-residence employed.

E. Required Attachments

1.  List of the principal administrative and artistic staff with title and current annual salary (noting the value of the benefit package for each staff member if applicable).

2.  List of your current board members with terms and affiliations.

3.  List of current & prior fiscal year contributions from all local sources.

F. Grant Application Package

Submit your materials in the following order:

  1. Cover Sheet
  2. Application Narrative
  3. Financial Information Form
  4. Financial Information Narrative
  5. Economic Impact Information
  6. Required Attachments
  7. Supplemental Material
  8. Audit (first copy only)

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