Meeting Minutes
LIHEAP Performance Measures Implementation Work Group (PMIWG)
23rd Teleconference Agenda
February 7, 2012 @ 2:00pm EST
Telephone Number: 1-888-810-4795; Audio Passcode: 8536909
Webinar URL Address: https://www.mymeetings.com/nc/join.php?i=PW1881865&p=8536909&t=c
Webinar Conference Number: PW1881865; Webinar Passcode: 8536909
I. Purpose 2 minutes
a. Discuss announcements
b. Subgroup check in
c. Develop the NEADA Presentation
d. Schedule the next meeting
II. Estimated time for the meeting: 67 minutes
III. Announcements 5 minutes
a. Roll Call
i. Present members: Marcia, Jane, Janet, Susan, Akm, Melissa, Leon, Zack, Matt, and Chad.
b. Reimbursements
i. Melissa will submit her paperwork as soon as possible.
ii. Chad will check on the status of reimbursement checks for Jane, Janet, Marcia, and Akm.
c. NEADA Meeting Attendance: Melissa, Susan, Cari, and maybe Leslie.
d. Proposal follow up
i. Jeannie has received and is in the process of reviewing the work group’s implementation proposal.
ii. DEA will meet with Jeannie to discuss the recommendations sometime this month. Chad will update the group once this happens.
IV. Subgroup Check In 15 minutes
a. Communications
i. Email blast
1. Please send Susan your comments and feedback on the email blast by COB Tuesday, February 7, 2012.
2. A revised email blast will be distributed later this week.
3. Submit a request for a NEUAC Hot Topic on performance measures.
ii. Communications Plan
1. Communications has met and begun working on the Communications Plan. It will address the following areas:
a. Presentations (e.g., NEUAC, NEADA)
b. Webinars
c. Newsletters (to be sent periodically or on an as needed basis)
d. Email blasts
e. Q&A Best Practices Blog (hosted on the Clearinghouse website)
2. They need to decide on the frequency of email blasts, newsletters, and other forms of communication to avoid overwhelming people.
iii. Liaison for Methodology
1. Communications will decide on a liaison during their next teleconference.
b. Methodology
i. Data collection initiative
1. To date, 9 states have entered their data.
2. There have been a few glitches encountered while logging on due to the system not recognizing email addresses. Contact Melissa if this happens.
3. During the next Methodology teleconference, Melissa will train Jane and the liaisons as well as Zack and Chad on how to fix common glitches with Zoho.
4. Melissa will send Susan some information for the Email Blast.
ii. Business Plan
1. Jane has completed a rough draft of the business plan.
c. Process
i. Guidance Tools
1. Process will meet on February 15, 2012 to revise the process guidance tools.
2. One or two will be finished and presented at the NEADA meeting later this month.
ii. Liaison for Methodology
1. Janet will be the liaison for Methodology
V. NEADA Presentation 40 minutes
a. The group decided on the following format for the presentation, which will be on Wednesday, February 29 from 9:00-10:15am. Those work group members attending the NEADA meeting will be presenters.
i. Background
1. Major accomplishments and evolution
ii. Acknowledge limitations
iii. Next Steps
iv. Program Integrity
v. Performance Measures Practices and Barriers
1. Specific measures will be discussed
2. Zoho feedback
3. Process guidance tool
b. Work on the presentation will be divided up and distributed on Monday, February 13, 2012
c. We will debrief after the NEADA meeting finishes on the Feb 29, tentatively around 4:00pm. Additional details and a teleconference number will be sent closer to the data.
VI. Schedule Next Meeting 5 minutes
a. Our next large group meeting will be Tuesday, April 3, 2012.
b. In the meantime, please meet in your subcommittees to complete your respective projects/assignments (e.g. Communications Plan, Business Plan, and Process Guidance Tools).
2 | PMIWG Meeting Minutes