Claiming Against the IDF Quality Subsidy

Complete the checklist below before submitting your claim.

Within your approved subsidy amount items are paid in order of priority. Top priority is given to the cost of paying the third party verifier.

Your organisation will need to provide NDS with the following documentation:

Supporting documentation (expense types will vary depending on the processes followed) / Check

 / Quote from third party verifier:
Is signed/initialledand dated as accepted by your organisation
Clearly indicates whether or not you are undertaking the third party gap assessment component of the quote. You may not claim this if you are claiming against the Online Quality Portal/Pathway, as they are intended to achieve the same outcome
Is listed on the invoice from your organisation charging NDS
Travel expenses relating to third party verification:
Can only be claimed against the subsidy once the items have been paid for / 



 / The Online Portal/Standards and Performance Pathways/Quality Pathway:
Note: you may not claim this if you have claimed the third party gap assessment, see above
The invoice your organisation received from BNG on registering for the online self-assessment tool listed above / 

 / Proposal relating to internal costs associated with self-assessment and gap filling:
Your organisation name or letterhead where available
The date the proposal was developed
Items being claimed and how it relates to meeting the ADHC quality requirements
The expected outcome/sfrom undertaking these works
A breakdown of costs, including hourly wages and other expenses
Time frames for completion
If claiming wages remember the following:
Hourly rate including superannuation
Do not include GST / 






NDS must receive a tax invoice from your organisation to remit all subsidy reimbursements / In place
 / Tax Invoice:
Is from your organisation charging NDS
Includes GST and is claimed only once and shown separately.
Please note: if your organisation is not registered for GST this needs to be clearly stated on the tax invoice.
Where wages are claimed they do not include GST
Date, ABN, your organisational name
Does not exceed the approved subsidy amount
The items listed clearly relate to the claim for example:
  1. Third party verification
  2. Gap assessment by a third party
  3. Online Quality Portal or Online Quality Pathway
  4. Costs relating to self-assessment and gap filling as per proposal
/ 






E-mail your invoice and supporting documentation to

Should you need any assistance please contact Angela Hartingdon Grant Coordinator on 02 9256 3194

*Please see below for a Sample Proposal relating to internal costs associated with self-assessment and gap filling and a Sample Tax Invoice.

Proposal for Unallocated Subsidy

Organisation Name: Date: dd/mm/yyyy

Timeline:

We have contacted [name of third party verifier] and have organised [Date] for the Third Party Verification.

Proposed Budget:

Description / GST included in total / Total
Self-Assessment Tool / $264 / $2,904
Third Party Verification (Quote and signed agreement page provided) / $486.36 / $5,350
Unallocated subsidy amount / $180.00 / $2,970
Total / $1,164.90 / $11,624

After doing a self-assessment we have identified the following gaps needing to be address by our organisation. We have provided a breakdown on how we would like to use the remaining subsidy to achieve Third Party Verification and understand that this proposal is pending approval from NSW Quality Team.

Gap Identified / Action / Projected Time / Cost / Total
Lack of risk management policy and system /
  • Write Policy
  • Training for Staff, Management and Board
/
  • One day
  • 2 hours
/ Manager
$30 per hour x 8 hours
= $240*
Staff trainer $40 per hour x 4 hours (2 sessions for all staff)
= $160 * / $400.00
Complaints Policy not
implemented /
  • Develop, print and distribute one page guide for staff
  • Develop, print and distribute one page brochure for clients and community
/
  • One day
/ $30 per hour x 8 hours
= $240*
Printing cost = $330
(inclusive of GST) / $570.00
($30.00 GST)
No service access information available in accessible format /
  • Hire specialist/consultant for concept development and design of pictorial version of access procedure
  • Printing costs
/ = $1000
Quote attached
= $500
(inclusive of GST) / $1,500
($150.00 GST)
Total:
(GST included) / $2,470
($180)

*Please note GST should not be claimed on Staff Wages.