Presenting Jazz - Application

PRESENTING JAZZ - APPLICATION

Presenting Jazz

Application

Grant period: January 1, 2009 to August 31, 2010

Completed applications due at CMA offices:

October 22, 2008, 5:00 P.M., EDT

(This is an in-office deadline, not a postmark deadline.)

This program is made possible through the generosity of the Doris Duke Charitable Foundation.

APPLICANTS:

The application can be downloaded from the CMA website at www.chamber-music.org. CMA will not accept handwritten, faxed or e-mailed applications. Supplemental materials, to be submitted along with this form, are listed in the Application Checklist. Incomplete applications will be disqualified.

A APPLICANT INFORMATION

Organization Name:
Contact Person:
Title:
Type of organization: / Presenter Festival
Artistic Director:
Address:
City, State, Zip:
Phone:
Fax:
Email:
Website:
EIN:
Is the applicant organization a CMA Organization Member? Yes No
(CMA Organization level membership is an eligibility requirement.)

Please indicate the name of the Ensemble you will present below:

Ensemble Name:
Leader Name:

B FUNDING REQUEST

Request Amount (Grant range: $5,000 to $10,000) $

Add $1,000 if presenting a past New Works grantee ensemble $

Add $1,000 if featuring New Works commission (see eligibility) $

Total Grant Request $

Name: / Title:
Signature: / Date:

C APPLICANT SIGNATURE

D PRESENTER/FESTIVAL BACKGROUND

Provide a brief history of your organization.

Proposed performance venue name:
Venue capacity:
Ticket Price(s) for this performance:
Average ticket prices for other concerts in your series:

E ENSEMBLE INFORMATION

Please provide information about the ensemble you propose to present below.

Indicate guest musicians with an asterisk.

Ensemble Name:
Leader Name:
Contact:
Address:
City, State, Zip
Phone:
Email:
Website:

Ensemble Members

NAME / INSTRUMENT
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Please explain your reason(s) for selecting this ensemble.

F MARKETING PLAN

Describe your marketing plan for the presentation.

G PRESENTATION BUDGET

PRESENTATION EXPENSES TOTALS

These items are eligible for CMA funding:

Ensemble Performance Fee $

Guest artist(s) Performance Fees $

Travel Expenses $

Marketing Expenses $

Audience Development Activities $

Production Costs $

Venue Rental $

Sub-Total $

Other Expenses (NOT eligible for CMA funding):

Please list

$

$

Sub-Total $

Total Expenses $

PRESENTATION INCOME

Earned Income

Ticket sales $

Other please list

$

$

Sub-total Earned Income $

Contributed income

$

$

$

$

$

Sub-total Contributed Income $

In-Kind Donations

$

$

Sub-total In-Kind $

Sub-total Income (must be at least 25% of the total Presentation Budget) $

Request from Chamber Music America $

(may not exceed 75% of the total Presentation Budget)

Grand Total (sum of Sub-total Income and Request from CMA) $

H BUDGET NARRATIVE

Use this form to provide an explanation for each expense item included in the Proposed Budget.

Project Expenses / Description
Ensemble Performance Fee
Guest Artist(s) Fees
Travel
Marketing
Audience Development Activities
Production Costs
Venue Rental (if applicable)
Other Expenses (please list)
Presentation Income / Description
Earned Income
Ticket Sales
Other (please list)
Contributed Income
Government (please list)
Corporations (please list)
Foundations (please list)
Individuals
In-Kind (please list)
Other

ENSEMBLE WORK SAMPLE

INSTRUCTIONS

The CD-R Work Sample should represent the recorded work that best demonstrates the artistic excellence of the Ensemble.

·  Submit three to five tracks, totaling no more than 30 minutes in duration on one CD-R.

·  Excerpts from full compositions are acceptable.

·  If working with a guest artist(s), please submit samples of his/her work on up to two of

the tracks.

·  Commercially released material is allowable but must be re-recorded on the CD-R.

·  Live, studio, and “home” recordings are acceptable. Sound quality is not judged

but generally affects perception.

The ensemble performing on the work sample does not have to be identical in size or membership to that listed on the application, but it should be representative of the group for which funding is requested. The program recognizes that individual members and group size may vary over time, but an ongoing core of musicians should remain the same.

Past New Works: Creation and Presentation Program Grantees

If applying for additional funding to present a past New Works: Creation and Presentation Program grantee ensemble performing its previously commissioned piece, the first track must be a portion or movement of the commissioned work.

Tracks and Labeling

·  Record each work on a separate track.

·  Mark track information on the CD-R itself, as well as on the insert.

·  Label each track clearly with the following information:

Name and instrument of each ensemble member

Title of work performed

Use CD-Rs only

DVDs, cassette or DAT tapes, mini-discs, videotapes, or commercially packaged CDs are not accepted.

NOTE: Please test ALL of the tracks on a standard CD player.

Applications with unplayable CDs will be disqualified.

APPLICATION CHECKLIST

Incomplete applications will result in disqualification.

Submit SIX COPIES (in stapled sets) of the following in this order:

1. Application Form (all sections completed in full):

Section A – Applicant Information

Section B – Funding Request

Section C – Applicant Signature

Section D – Presenter/Festival Background

Section E – Ensemble Information

Section F – Marketing Plan

Section G –Presentation Budget

Section H –Budget Narrative

Submit SIX COPIES of the following:

2. Supplemental Information about Presenter/Festival

IRS Determination Letter

Audited financial statement from most recently completed fiscal year

Selected press materials (limit to three)

Letter of intent from the Ensemble

Season brochures from EACH of the past two seasons

3. Supplemental Information about Ensemble

One-page history of the ensemble (include a list of personnel,

instrumentation, and discography, if any)

List of concert dates and venues from the past two years

Selected press materials (limit to three)

Submit ONE COPY of the Ensemble’s Work Sample (See Ensemble CD Work

Sample Instructions)

SEND APPLICATION MATERIALS IN ONE PACKAGE TO:

Chamber Music America, Presenting Jazz Program

305 Seventh Avenue

New York, NY 10001