- INTRODUCTION
The Safety and Wellbeing Strategic Plan 2013-2015 sets the direction for achieving further improvement to the way health and safety is managed and supports the University’s key corporate objectives and strategic goals.
This document is the Health and Safety Local Action Plan (LAP) template2013 to be used by schools, units, research institutes, centres, support services and administrative areas to guideand prioritisehealth and safety activities.
Health and safety risks associated with the University’s activities include but are not limited to those associated with laboratories, workshops, teaching spaces, building alteration and new infrastructure, overseas travel, working in isolation, field activities, workload and muscular/body stressing issues.
- STRATEGIC GOALS 2013
The following three (3) strategic priorities have been identified forfocus and action required at the local level in 2013 to support the strategic objectives and targets.
- Safety System Improvement – improving the quality and effectiveness of hazard management and incident investigation
- Staff Wellbeing – promoting wellbeing activities with a focus on physical activity
- Legislative Compliance – understand, communicate and implement the new Work Health and Safety legislative changes.
- MANAGEMENT RESPONSIBILITIES
To support the University in meeting its primary duty of care, the HOS/Director of Institute/Unit/Centre/Division Services shall lead health and safety planned activities in their area of responsibility by:
consulting and communicating with staff and others
endorsing their local area planned activities
ensuring good awareness of hazardsin their area of responsibility
ensuring health and safety risks are adequately controlled
allocating resources as required
promoting the prompt reporting of hazards and incidents
incorporating activities into core business processes where possible
monitoring progress against activities
initiating an annual review of the plan.
- HOW TO IMPLEMENT THE PLAN
STEP 1 / Consultwith staff, working groups, student representatives etc. to discuss the implementation of the plan requirements including: the 3priority items+ thekey ongoing items for focus;the feedback and any opportunities for improvement recommended following the 2012 annual plan review andany additional action for attention in 2013 that reflects local business priorities or new legislative requirements. Seek assistance from your divisional or central senior health and safety consultant where required.
STEP 2 / Use this template by selecting either one of the following options:
Option 1: To customise and use as a working document. Allocate resources and record responsibilities, add any additional action or comments and schedule activities; OR
Option 2: As a guide to integrate the 3 priority items andkey ongoing items into your existing local business processes (this option is provided for areas withwell-established systems in place where health and safety is integrated).
STEP 3 / Endorse the plan for implementation:
Option 1: HOS/Director name and date endorsed is recordedin this LAP template; OR
Option 2: As aminuted itemrecorded from the local consultative forum.
Communicate the planned arrangementsto staff through team meetings, email,SharePoint or other existing processes.
STEP 4 / Monitor planned action and report on progress at the local consultative forum. Include any new actions where identified throughout the year. The calendar is provided to assist local areas with scheduling and monitoring of planned activities, for example: workplace inspections, meetings, training. Progress can be recorded using traffic light tools i.e.
Not Started X In Progress O Complete - see examples provided in template.
STEP 5 / Ensure local records of completed activities are maintainedelectronically on SharePoint, shared drives and/or in hard copy format. Records may include but are not limited to: the LAP where used as a working document, minutes of consultative forums; communications;localhazard register; risk assessments and checklists; SOPs; any sub-plans addressing inherent hazard types;investigation outcomes; workplace inspections;research approvals/authorisations;induction checklists; trainingrecords; local wellbeing initiatives.
STEP 6 / Authorise the Safety & Wellbeing team access to your local records of completed activities (electronic or hard copy) by 31st December for the purpose of evaluating implementation. Access may also be requested as part of an internal/external evaluation at your workplace.
- HOW THE PLAN IS EVALUATED
As part of the University Health and Safety Internal Evaluation Program, an evaluation of local health and safety planned activities is conducted annually in January and February. Each workplace will be measured against the following five (5) criterion in 2014:
- The 2013 plan template has been used to guide priority actions and ongoing activities.
- Opportunities for improvement recommended following the 2012 LAPevaluation have been considered and incorporated where relevant.
- The HOS/Director has endorsed the plan following consultation with staff and others directly involved or affected.
- The three strategic priority actionsare complete and ongoing actions have been progressed.
- Progress of the planned activities have been periodically monitored and reported.
100% compliance with the above criterion is set by SMG as a Corporate Key Result Area.
UniSA Health and Safety Local Action Plan Template, Version 2.0, 2013 – Safety & Wellbeing Team
Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version.
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UniSA Health and Safety Local Action Plan Template, Version 2.1, August2013 – Safety & Wellbeing Team
Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version.
1 | Page
NAME OF WORKPLACE: / ENDORSED BYHOS/DIRECTORNAME: / DATE ENDORSED FOR IMPLEMENTATION:
/ / / DATE OF NEXT REVIEW:
/ /
LEGEND - Not started X In ProgressO Complete
2013 Strategic Priority Action Items for Focus / Responsible Person(s) / Comments on Action Proposed / Jan / Feb / Mar / Apr / May / Jun / Jul / Aug / Sep / Oct / Nov / Dec
- Safety System Improvement -Improve the quality and effectiveness of risk management and incident investigation so that the best control measures are selected and implemented (Strategic Objective 2.2).
1.1 / Technical managers, senior technical staff, supervisors, team leaders or others with responsibility for coordinating health & safety activities enhance their skills in hazard management and incident investigation by attending the ‘Practical Hazard Management’ training workshop and completing the online ‘Incident Investigation’ moduleby 31st December 2013.(NOTE: Completion of the workshop in 2012 is recognised). / / O / O / O / O / O / O /
1.2 / Identify and nominate a select number of skilled staff as local investigation support personnel, to assist where an incident has been reported in the workplace.Communicate to all staff of this available support by 31st December 2013. / O / O / O / O / O / O /
- Staff Wellbeing-Promote wellbeing activities with a focus on physical activity (Strategic Objective 3.1).
2.1 / Include ‘Wellbeing’ as a standard agenda item for discussion at local consultative forumsby 1stJuly 2013. Communicate information about wellbeing initiatives (with a focus on physical activities),promote and encourage staff participation. / O /
- Legislative Compliance - Understand, communicate and implement new WHS legislative changes (Strategic Objective 5.1).
3.1 / The online training SAWork Health & Safety Legislation module is completed by the following personnelby 31st December 2013 to gain an understanding of the key changes and requirements of the model WHS legislation:
- HOS/Directors
- School/Institute Managers
- Technical managers/senior technical staff
- Persons in other managerial/supervisory roles and/or who may have responsibility for coordinating health and safety activities.
3.2 / Communicate new/revised WHS procedures to staff following issue across the university. Implement requirements locally where applicableby 31st December 2013 to ensure compliance with the WHS legislation. / O / O / O / O / O / O /
LEGEND - Not started X In ProgressO Complete
Key Ongoing Action Items / Responsible Person(s) / Comments on Action Proposed / Jan / Feb / Mar / Apr / May / Jun / Jul / Aug / Sep / Oct / Nov / Dec
4.Managing Health and Safety Risks
4.1 / Ensure the workplace Hazard Register is established and current including:
- a record of inherent hazards associated with the work undertaken
- a record of risk controls implemented, including links to risk assessment documentation completed (where applicable) in consultation with key personnel directly involved or affected by the hazard
- a record of when additional risk controls are implemented where a need is identified,to eliminate or minimise risk.
4.2 / Conduct periodic workplaceinspectionsin accordance with the required frequencies for low riskenvironments (six monthly) and high riskenvironments (quarterly)to monitor existing control measures and/or identify any new hazards present that require control. / / X
4.3 / Ensure prompt online reportingof:
- hazards – those that cannot be resolved by the local area immediately and require more investigation, referral to another area or escalation for attention;
- near miss incidents and injuries within 12 hours of the occurrence;
- incident investigation findings and outcomeswithin 5 business days, including corrective action proposed or taken to prevent a recurrence.
ADDother priority action items for attention in 2013 that relate to managing local risk, where identified.
For example: conduct ergonomic assessments for computer-based work.
ADD other priority action items for attention in 2013 that relate to managing local risk, where identified.
LEGEND - Not started X In ProgressO Complete
Key Ongoing Action Items / Responsible Person(s) / Comments on Action Proposed / Jan / Feb / Mar / Apr / May / Jun / Jul / Aug / Sep / Oct / Nov / Dec
5.Induction & Training
5.1 / Induct new/transferred staff (including agency staff, volunteers, work experience students, trainees) to the workplace using Induction Checklist Form 23and contractors using Contractor Induction Form 28 as a guide. / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing
5.2 / Identifytraining needs that are relevant for all new/transferred staff and HDR students using the Training Needs Analysis Form 13 as a guide.
- Plan and schedule identified training (incorporate into staff PDM plans and/or HDR student research proposals where applicable).
- Monitor completion of training through the records contained within the HR Training Report (available from central HR).
5.3 / Identify and nominate managers and supervisors to complete the university’s customised injury management online training module to enhance knowledge in injury management principles and processes to follow in the event a staff member sustains a work-related injury. / X / O / O / O /
5.4 / Ensure records of induction, training, certificates of competency, licences and registrations etc are maintained and current where applicable to the workplace. / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing
ADD other priority action items for attention in 2013 that relate to training, where identified.
ADD other priority action items for attention in 2013 that relate to training, where identified.
6.Consultation & Communication
6.1 / Ensure regular consultative forums or other processes provide staff, HSRs, contractors, volunteers, HDR students and others with an opportunity to contribute to the decisions made that may impact their own and/or others health and safety in the workplace. Matters that require consultation include:
- identifying hazards and assessing risk
- decisions about ways to eliminate or minimise the risk
- decisions about the work environment and facilities
- proposed changes to work processes, planning a new project, purchasing new or used equipment or using new substances
- resolving health or safety issues raised
- monitoring the health of workers.
6.2 / Issues raised at meetings and decisions made / action taken to resolve matters are recorded and maintained locally. / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing / Ongoing
6.3 / Local communication processes are in place and implemented to inform staff and others of health and safety matters. Some methods for providing health and safety information include:
- face-to-face
- telephone or email
- newsletters, SharePoint team sites, shared drives, intranet sites or noticeboards
- meetings.
ADDother priority action items for attention in 2013 that relate to consultation and communication, where identified.
ADD other priority action items for attention in 2013 that relate to consultation and communication, where identified.
7.Other Health and Safety Priorities (where identified locally)
ADDother priority action items for attention in 2013,where identified.
ADDother priority action items for attention in 2013,where identified.
ADDother priority action items for attention in 2013,where identified.
UniSA Health and Safety Local Action Plan Template, Version 2.1, August2013 – Safety & Wellbeing Team
Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version.
1 | Page