Arroyo Del Sol Condominium Association

Arroyo Del Sol Condominium Association

BOARD OF DIRECTORS MEETING

Wednesday19April 2017

I.Call to order - 4:00 pm- by Gloria Cavallari

II.Present - Giezell Edison - HOAMCO Representative Gloria Cavallari - President Lauren Leo - Vice President Mary Hartman - Secretary Marta Santiago - Treasurer/absent Judy Evans - Compliances Mike Shaver - Resident Tom Welch - Repair Contractor for ADS

The meeting opened with Tom presenting information on the ADS repairs, the sanding/painting he is doing plus asked questions regarding paint brand/store to use, accurate color determinations for doors/door frames for the upper 12 units. Home Depot carries the preferred paint (Behrs Premium Exterior, no extra primer-dries too quickly. Judy offered to help with color selections for the 12 units and one building will be done at a time. Owners/ residents need to be aware they must be home at the time of painting as doors have to be left open for a couple of hours during the process. Each building/residents will be notified ahead of time when the painting of the wood frames will begin on their building.

Several garage door gaskets (14 of 48) need to be replaced before painting can begin. Comparative pricing/availability to install will be provided by ABC, Windsor and Garage Doors by Nestor. Further updates/discussion took place on retexturing exterior ceilings on the 03 units (currently just the lower level) and where dead trees have been removed. Noted non-compliances include a fence unacceptably primed with no permission requestedwhich must be corrected andtwo patiosin buildings 21 and 26 that have not been cleaned of dog feces for a very long time - very unsanitary and offensive. At building 16 a unit has 'a forest' growing and the board has decided any plants beyond three feet from the building must be removed.

The Board expressed their gratitude to Tom for his hard work and continual maintenance improvements to the ADS property. Both Tom and Mike left at 4:40 pm.

III. Gloriamotioned to accept the Minutes from the 15 Mar 2017 meeting; Lauren seconded and the motioncarried.

IV. Gloriamotioned to approve theFeb 2017financials and Mary seconded and the motion carried. Marta had reviewed, questioned a couple details and approved the monthly report prior to her planned absence.

IV (a). Per the Treasurer/Marta: As of Feb 28, 2017 the Operating account had a balance of $85,381 and the Reserve account had a balance of $287,293.

Our Operating Expenses for the month totaled $31,464. The major high expenses were Insurance - $1,565; Lien/collection costs - $6,549; Pest Control - $767; Repairs & Maintenance - $451; snow removal - $430; annual roof inspections - $5,350; Water/Sewer - $5,740.

We have 14% of units in arrears in the $1,000 and up category, or 28 units of which five are in foreclosure and three are in bankruptcy.

Total income was $44,232 as follows: homeowner assessments $39,075 and special assessments $5,157. To date we have collected $61,394 in special assessments.

V. Committee Reports 1. Violations - non-compliances regarding fences/trees/plants/dog feces/replaced unit number tiles were all discussed. 2. Landscape Maintenance Monitor - no changes about finding volunteers.

VI. Unfinished Business 1. Reserve Study Update -Information has been provided and the update is underway. 2. Maintenance Projects - Sanding/painting of doors/door frames upper level, garage door gaskets to be replaced where needed, 03/other units (lower level) having exterior ceilings retextured where needed, dead trees removed. 3. Special Projects - Tabled 4. Roof Parapet Project - cost proposals will be requested/reviewed for the parapet and stucco repairs. 5. Homeowners Insurance - The Board reviewed a proposed letter written by SAX Insurance regarding unit owner insurance; it was rejected as too technical and must be put in laymen's terms.

6. Parking Spaces - This is an ongoing discussion on the best way to addressthe parking situation. A letter will soon be developed outlining options/choices/consequences for those residents who continually do not use their garage or driveway for their vehicles.

VIII. New Business

1. The Master Policy Renewal was reviewed and approved by the board. Gloria made the motion to accept and Lauren seconded it, the motion carried. 2. Website Update - A proposal was submitted by Lisa Sparks (originator of the new ADS website) to handle updates and revisions for one year. Mary made the motion to accept, Gloria seconded it and the motion carried.

IX.Announcements 1. Next Board Meeting will be onWed, 24 May, at 10 a.m. HOAMCO Conference Room, 9798 Coors Road NW, Building A.

2. Community Garage Sale is scheduled for Saturday, 6 May, 830 a.m. to 230 p.m.

X.Executive Session 1. Delinquency Report - discussed/updated

X.Meeting adjourned at7:20 p.m.

Mary Hartman, Secretary