SMITHSONIAN INSTITUTION
DEPARTMENT OF ANTHROPOLOGY
GUIDELINES FOR PHOTOGRAPHIC USAGE FEES
To help defray the administrative and material costs associated with processing the numerous requests which the Department receives for the use of photographs, the Smithsonian Institution has allowed units to charge a use fee in addition to the cost of producing copies.
Outlined below is the fee schedule for the Department of Anthropology. Fees are for one-time, non-exclusive use, world rights, in one language only. Reuse of the image in a later edition or in another publication or format will be considered a new request. With respect to electronic media, “one-time use” means that once an electronic product has been published, distributed or exhibited, you may not subsequently reformat, redesign, or otherwise alter the disk or screens on which the image appears, nor re-use the image in other products, nor allow others to use it. Digital reproductions must have a final resolution no greater than 72 dpi. Some requests for use of material on radio, television, and video may require additional clearance from other Smithsonian Units.
All requests for permission to reproduce photographs must be made on the Smithsonian Department of Anthropology “Permission Request” form. Terms and conditions for reproduction are specified in form SI 318a, “Photographic Policies and Changes,” and in the attached Departmental fee schedule. You will be notified of any applicable fees which must be paid before permission is granted. Fees are non-refundable. When paid, the counter-signed permission form noting any fees paid or waivers plus credit-line information will constitute official authorization.
Checks or money orders drawn on U.S. Banks should be made payable to the, “Smithsonian Institution: Department of Anthropology” in U.S. Dollars. International Money orders must be payable in U.S. Dollars through a New York bank. We cannot accept cash, purchase orders, or credit cards. Please send payment with your permission form to:
David Hunt
Collections Manager, Division of Physical Anthropology
Department of Anthropology, NMNH
P.O. Box 37012, MRC 112
10th and Constitution Ave, NW
Washington, D.C. 20013-7012
FEE WAIVERS OR REDUCTIONS. At the Department’s discretion, fees may be waived, reduced, or publications accepted in lieu of fees for non-profit or scholarly publications. Upon receipt of a request for waiver, your request will be considered and you will be advised of the results. All requests for fee waivers or reductions must be placed in writing to the address listed immediately above.
PHOTOGRAPHIC USAGE FEES
DEPARTMENT OF ANTHROPOLOGY
FEE, PER IMAGE
ONE-TIME EDITORIAL USE. Print run 4,999 and under; $50.00
Color or black and white; Interior only (for cover see below)
regardless of size, (Examples: book, textbook, magazine,
exhibit catalogue, exhibition, electronic media).
ONE-TIME EDITORIAL USE. Print run 5,000 and above; $100.00
Color or black and white; Interior only (for cover see below)
regardless of size; includes also fee-to-access website and
fee-to-access exhibition.
COVER, ADVERTISING AND PROMOTIONAL USE. $250.00
Permission for advertising is discretionary and subject to
review by other S.I. offices.
SPECIAL MEDIA USE. FEE SEPARATELY
Motion picture, television, video, etc. NEGOTIATED
COMMERCIAL PRODUCTS. Permission is discretionary and subject to licenses which may be negotiated with the Smithsonian’s Office of Product Development and Licensing.
*NOTE: Fees given above are for one time, non-exclusive use, world rights, one language. Fees for world rights, all languages are 3x one language rate.