Strategy & Planning
Application for Sirius 2 Staff Costs Estimating System Username and Associated Access to Payroll Data
To be completed by the Applicant
Surname / First name(s)Your job title
Telephone extension / Your computer username
University email address
IP address of your PC
(see point 10 overleaf) / Local IT contact
(see point 11 overleaf)
Name of your faculty/school/department
Name of faculty/school/
department to which Sirius 2 access is required
(specify more than one school or department if required)
Reason for application
Replacement user / Name of person being replaced
New user / Other (please state)
To be completed and authorised by the Faculty Dean
In order for the Sirius 2 team to provide a member of University staff with access to payroll data in Sirius 2, Faculty Deans are requested to complete this section of the form for audit purposes. This confirms your agreement for the above named individual to be given access to payroll data in Sirius 2 for the above named faculties, schools, or departments. Please note that any future changes will need to be notified in writing.
Declaration:
I hereby authorise the above named individual to be given a Sirius 2 username and be entitled to access the following payroll data from within Sirius 2 for the faculty, school(s), and/or department(s) listed above.
Please tick
Level 1 access for access to names and related financial information (including Professorial salary details)Level 2 access for access to names and related financial information (excluding Professorial salary details)
Name (please print)
Faculty Dean signature / Date
Please return the completed form to Strategy & Planning,
Room 11.82a, E C Stoner Building, University of Leeds, Leeds, LS2 9JT
For office Use Only:
To be completed by the Sirius 2 Authorisations Team
Authorised by / Date
Guidelines for application for a Sirius 2 username
This form enables a member of staff of the University of Leeds to apply for a username for the Sirius 2 staff costs estimating system. / 9. Sirius 2 queries / problems
Please direct all queries to Strategy & Planning.
2. Who should use this form
This form should only be used by members of staff of the University of Leeds who are based in a faculty, school, or department. / 10. IP address
ISS can remotely install Sirius 2 for you. In order for this to be done we need the IP address of your PC. Further details can be found at http://www.leeds.ac.uk/appo/IPE/SW2User.html
3. Completing this Application form
Please complete all relevant sections of the form in full. Failure to do so will result in the form being returned and a subsequent delay to the application. If the personal details given here change, in particular your name or department, you should inform Strategy & Planning without delay. / 11. Local IT contact
Some faculties/departments have their own IT section, and they may wish to install Sirius 2 for you rather than ISS doing so. If this is the case please provide your local IT contact details.
4. Data Protection Act
As a user of Sirius 2 you will have access to information on individuals and sensitive commercial information about the University. You are required not to disclose this information to people outside the University, or to those within the University who do not have a legitimate need to access such information. Failure to adhere to the University’s policies on the protection of confidential information may result in disciplinary action. For further information, please contact the SAP office or Melody Mellor or Adrian Slater (University Data Protection Officers).
5. Authorised Signatory
Please ensure that the signature of your faculty’s authorised signatory (faculty dean) is obtained as authorisation that you may have the requested access to Sirius 2. Signatures of other personnel cannot be accepted
6. Installation and Training
Assuming your application has been successful, then a Sirius 2 username and password will be allocated to you.
A date and time will be arranged for the Sirius 2 software to be installed on your PC if it has not been installed previously.
If you have not used Sirius 2 before, then a brief training session will be arranged with you.
7. Security
Once you are assigned a username and password you must make intelligent use of the password system to prevent unauthorised access to your user account. You must not disclose your password to any third party, or allow any third party to operate the Sirius 2 system using your username and password. Contravention of these terms and conditions may result in the suspension or withdrawal of your access to the system.
8. What to do if you forget your password
In the event that you forget your password, you should contact Strategy & Planning who will create a new password for you. It is not possible to retrieve your password if you have forgotten it.
Version 1.3 SIRIUS2AUTH