CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES (Cal OES)

VICTIM SERVICES DIVISION

DOMESTIC VIOLENCE UNIT

DOMESTIC VIOLENCE ASSISTANCE (DV) PROGRAM

PROGRESS REPORT

1. / Subrecipient / 2. / Grant Subaward #
3. / Project Title / Domestic Violence Assistance Program / 4. / Grant Subaward Performance Period / 10/01/2017 – 09/30/2018
5. / Address / 6. / Report Period
7. / Prepared by / 8. / Title
9. / Telephone / 10. / Email Address

11. YES NO Does the project need/request any technical assistance from Cal OES?

If so, please specify areas/needs:

12. YES NO Project Director (insert name here →) has reviewed this report.

REPORT PERIOD

1st Progress Report: Covers October 1, 2017 – March 31, 2018 (due April 30)

Final Progress Report: Covers October 1, 2017 – September 30, 2018 (due October 31)

BUDGET

1. / Total Project Cost (including match): / $
2. / Total funds expended to date: / $
3. / Total match reported to date: / $
4. / Total Grant Subaward (including match) balance to date: / $
5. / Most recent Request for Funds (Cal OES 2-201) submitted (month):

REVIEWERS COMMENTS (For Cal OES use only)

Approved ______

Program Specialist Date

DV17 Progress Report / 9 / Rev. November 2017

SECTION I: PERSONNEL & IMPLEMENTATION NARRATIVE

A.  PERSONNEL

1. /

Yes

/

No

/

Have any problems/delays occurred in the hiring/retention of personnel identified in the Grant Subaward (e.g., high turnover due to insufficient salary, insufficient benefits, heavy workload, etc.)? If yes, please explain below.

2. / Yes / No / Have any of the job duties or grant-funded percentages, as detailed in the most current Grant Subaward budget, changed? If yes, please explain below. [Please note, a Grant Subaward Modification (Cal OES 2-223) is required if personnel percentages have been changed.]

B.  PROJECT IMPLEMENTATION

1. / Yes / No / Have there been any delays and/or problems in implementation of the DV Program? If yes, please explain below.
2. / Yes / No / Are any of the Program Components (see the Request for Application -Part I, Section F, Number 2) not currently operational? If yes, please explain below.
SECTION II: PROGRAMMATIC OBJECTIVES

A.  STATISTICAL DATA

All clients should be counted as NEW for the Oct – Dec reporting period.

Report statistical data by quarter for the programmatic objectives listed below. Include totals in the “Total” column on every Progress Report. Update total columns each quarter. This Section collects data on the number of new DV victims who received services and the number of times a particular service was provided to all DV victims.

Projected No. / Objectives / Oct 1 – Dec 31 (NEW) / Jan 1 – Mar 31 / Apr 1 – Jun 30 / July 1– Sept. 30 / Total
1. / Number of crisis calls received by the agency through the hotline
2.
/ a. / Total number of new DV victims who received individual counseling by a DV Counselor
b. / Total number of individual counseling sessions provided by DV Counselors
c. / Total number of new DV victims who received group counseling services
d. / Total number of group counseling services provided (each survivor is counted at each group)
3. / Total number of new DV victims served at the Business Center
4. / a. / Total number of new DV victims and their children sheltered (including hotel vouchers, safe homes, etc.)
b. / Total number of bed nights = (no. of beds occupied x no. of nights)
5. / Total number of new DV victims who received emergency food and/or clothing
6. / a. / Total number of new DV victims served by the project as a result of referrals from Law Enforcement
b. / Total number of times DV Counselors responded to a call from Law Enforcement agencies
7. / a. / Total number of new DV victims served by the project as a result of hospital emergency rooms, medical clinics and/or medical office referrals
b. / Total number of times DV Counselors responded to an emergency call from a hospital emergency rooms, medical clinics and/or medical office referrals
8. / Total number of new DV victims who were provided transportation
9. / a. / Total number of children of new DV victims who received counseling
b. / Total number of counseling sessions provided to all children
Projected No. / Objectives / Oct 1 – Dec 31 (NEW) / Jan 1 – Mar 31 / Apr 1 – Jun 30 / Jul 1 – Sept. 30 / Total
10. / Total number of new DV victims who received Criminal Justice and Social Service advocacy
11. / a. / Total number of new DV victims who received legal assistance with TROs, protective and/or custody orders by the DV project
b. / Total number of new DV victims referred to an outside agency for legal assistance with TROs, protective and/or custody orders, and others
12. / a. / Total number of new DV victims that were accompanied to court by an DV advocate
b. / Total number of times an DV advocate accompanied DV victims to court
13. / Total number of collaborative meetings attended by the project
14. / Total number of new DV victims who received household establishment assistance
B.  NARRATIVE QUESTIONS
Please do not leave narrative questions blank.
1.  Provide an explanation regarding Programmatic Objectives which are significantly below their projected goals (20% or more):
2.  Any specific information or comments regarding the Programmatic Objectives data provided
(e.g. revisions to numbers from previous reporting periods):

C.  ANNUAL SERVICE OUTCOMES DATA

Complete these questions on the Final Progress Report (due October 31, 2018)

Subrecipients should be collecting outcome information from their clients served.

1. Number of requests for services that were unmet because of organizational capacity issues:

2. Does your organization formally survey clients for feedback on services received?

A.  Yes:

B.  No: (Explain why your agency is not collecting this information and when your agency will start collecting this information then proceed to the next section)

3. Number of surveys distributed (includes, but not limited to, those distributed by hand, mail, or other methods):

4. Number of surveys completed:


SECTION III: FAMILY VIOLENCE PREVENTION AND SERVICES ACT (FVPSA)

(REQUIRED Regardless of Funding)

All clients should be counted as NEW for the Oct – Dec reporting period.

Do not leave any blanks spaces or enter N/A. If the answer is zero, enter zero.

A.  PEOPLE SERVED (UNDUPLICATED)

Indicate the number of all clients served. à All Client Totals from (Shelter/Non-Shelter, Race/Ethnicity, and Age) below must match.

Unduplicated Count of Clients Served / Reporting Period
Oct 1 – Dec 31
(NEW) / Jan 1 – Mar 31 / Apr 1 – Jun 30 / July 1 – Sept. 30
1. / Shelter (Including Safe Homes)
Women
Men
Not Specified
Children
TOTAL
Youth Interpersonal Violence Victim (Sub-set of Children)
2. / Non-Shelter (Supportive Services Only)
Women
Men
Not Specified
Children
TOTAL
Youth Interpersonal Violence Victim (Sub-set of Children)
à TOTAL (Shelter + Non-Shelter)
3. / Race/Ethnicity
Black or African American
American Indian/Alaska Native
Asian
Hispanic or Latino
Native Hawaiian/Other Pacific Islander
White
Unknown/Other
à TOTAL
4. / Age
0-17
18-24
25-59
60+
Unknown
à TOTAL

B. SHELTER SERVICES

Indicate the number of shelter nights for each person that arrives and is provided a bed, including on-site shelter, safe home, or hotel room.

Reporting Period
Oct 1 – Dec 31
(NEW) / Jan 1 – Mar 31 / Apr 1 – Jun 30 / July 1 – Sept. 30
1. Shelter Nights
2. Unmet Requests for Shelter

C. SUPPORTIVE SERVICES FOR ADULTS

Indicate the number of service contacts provided to adults.

Reporting Period
Oct 1 – Dec 31
(NEW) / Jan 1 – Mar 31 / Apr 1 – Jun 30 / July 1 – Sept. 30
1. / Crisis/Hotline Calls (Total Number of Calls)
2. / Individual Supportive Counseling & Advocacy
3. / Group Supportive Counseling & Advocacy

D. SUPPORTIVE SERVICES FOR CHILDREN

Indicate the number of service contacts provided to children.

Reporting Period
Oct 1 – Dec 31
(NEW) / Jan 1 – Mar 31 / Apr 1 – Jun 30 / July 1 – Sept. 30
1. / Individual Supportive Counseling & Advocacy
2. / Group Supportive Counseling & Advocacy
3. / Individual Activities for Children & Youth
4. / Group Activities for Children & Youth

E. COMMUNITY EDUCATION AND PUBLIC AWARENESS

Indicate the total number of training and community education presentations and the total number of individuals attending.

Reporting Period
Oct 1 – Dec 31
(NEW) / Jan 1 – Mar 31 / Apr 1 – Jun 30 / July 1 – Sept. 30
1. / Community Education – Adult Participants
Number of Presentations
Number of Participants
2. / Community Education – Youth Targeted
Number of Presentations
Number of Participants
3. / Community Awareness Activities
Number of Public Awareness Activities

F. SERVICE DATA OUTCOME

For each program area from which you collected outcome data, indicate how many surveys were completed and how many YES responses you received to each of the outcome questions (resource and safety). Must be reported each Quarter.

Reporting Period
Oct 1 – Dec 31
(NEW) / Jan 1 – Mar 31 / Apr 1 – Jun 30 / July 1 – Sept. 30
A. / Shelter Survey
Number of Surveys Completed
Number of YES Responses to Resource Outcome
Number of YES Responses to Safety Outcome
B. / Supportive Services & Advocacy Survey
Number of Surveys Completed
Number of YES Responses to Resource Outcome
Number of YES Responses to Safety Outcome
C. / Counseling Survey
Number of Surveys Completed
Number of YES Responses to Resource Outcome
Number of YES Responses to Safety Outcome
D. / Support Group Survey
Number of Surveys Completed
Number of YES Responses to Resource Outcome
Number of YES Responses to Safety Outcome

G. GENERAL PROGRAM INFORMATION

Complete the following information as it pertains to your agency overall. This information should only be submitted on the Final Progress Report (due October 31, 2018).

1. / Total Agency Budget for (all) Domestic Violence Programs / $
2. / (Cal OES grant) FVPSA Funding Amount / $
3. / Total Number of Shelter Facilities
4. / Total Number of Non-Shelter Facilities
5. / Number of Volunteers
6. / Number of Volunteer Hours

SECTION IV: ANNUAL NARRATIVE QUESTIONS

Complete these questions on the Final Progress Report (due October 31, 2018).

1.  Share a story about a client, service, or community initiative supported in whole or in part by FVSPA funds (Please enter N/A if you do not receive FVPSA funding for the reporting period).

2.  Describe significant prevention and outreach activities, supported in whole or in part by your FVPSA funds (Please enter N/A if you do not receive FVPSA funding for the reporting period)

3.  What does FVPSA allow you to do that you would not be able to do without funding?

(Please enter N/A if you do not receive FVPSA funding for the reporting period)

4.  Provide case histories or other descriptions describing how VOCA funds have been used to

assist crime victims.

5.  Describe any efforts to meet the needs of underserved populations in your community, including populations underserved because of ethnic, racial, cultural or language diversity, sexual orientation or gender identity, or geographic isolation. Describe any ongoing challenges.

6.  Provide any information on the evaluation of the effectiveness of your domestic violence programming.

7.  Discuss some of the challenges your victim assistance program faced during the course of the fiscal year.

8.  Describe some of the services that victims needed but you could not provide. What were the challenges that prevented you from providing those services?

9.  Describe any emerging issues or notable trends affecting crime victim services in your service area.

DV17 Progress Report / 9 / Rev. November 2017