RECORD OF PROCEEDINGS
VILLAGE COMMISSION
REGULAR SESSION
Held: January 6, 2009 Page 1 of 3
The Commission of Village of South Charleston convened in regular session from 7:00 P.M. to 8:24 P.M. at 35 South Chillicothe Street South Charleston, OH 45368. President Tim HInes called the meeting to order with the following members and visitors present:
Mr. Tim Hines Present Mr. Russ White Present
Mr. James McKinney Present
EMPLOYEES: Mr. James Peifer, Mr. Josh Rice, Mr. Phillip Ehrle, Mr. Raymond Myers, Mr. Zac Coblentz, Ms. Cheryl A Spears, Ms. Sarah V Wildman
VISITORS: Mr. and Mrs Tim Harshbarger
RECORD OF PROCEEDINGS
VILLAGE COMMISSION
REGULAR SESSION
Held: January 6, 2009 Page 1 of 3
SOUTH CHARLESTON VILLAGE COMMISSION REORGANIZATION MEETING
I CALL TO ORDER AND PLEDGE OF ALLEGIANCE
II APPROVAL OF THE MINUTES
With a motion by Vice President White and a second by Commissioner Jim McKinney the minutes of the last meeting were approved. 3/0
III DISCUSSION AND MOTION TO APPROVE THE BILLS
President Hines noted the credit on the AT&T bill. The phone company is crediting for Federal Tax that the village has been paying. This month no payment is due. He also wanted more explanation on the Lowe's bill. It was explained that it was for a ladder and lights for the garage at 35 South Chillicothe Street. Vice President White questioned the Vectren bill as to what area unit 1 and 2 referred to. Ms Wildman answered that there are 3 gas meters at the Town Hall. One was for the Township room. She noted that Brockman furnace had come that week to get the heating problems addressed. Commissioner McKinney made a motion to pay the bills and Vice President White seconded the motion. With a vote of 3/0 the motion carried.
IV VILLAGE MANAGER'S REPORT
Sarah noted that Mayor's court report was in the commissioner's packets. She has met with Poggemeyer Design Group regarding the Route 42 improvements and Eggeman Engineering with the Rt. 41 improvements north of the 42 intersection. She and John Montgomery are checking the project. She met with Yamada about water billing. The company has a water line that serves the fire suppression system that has never been metered. The company performs weekly tests on the system. The company has run a lot of water through the system. The company will be giving us paper work showing the minutes they test the line and the gallons of usage. The Village is going back to January 1,2008 and billing for the years usage. Yamada at one time was running rinse water into the sewer system that was killing the bacteria. They now contain the processed water and have a company haul the contaminated water away. The village will credit Yamada with sewer costs using the numbers they report as to water hauled away and not run through our sewer. The village manager reported the Clark Schaeffer and Hackett had met with Sarah and the clerk the week before.
V CLERK'S REPORT
The clerk noted that she had delivered final financial reports to the commissioner's prior to the meeting. The clerk gave the commissioners copies of the PUBLIC NOTICE that will appear in the Springfield News and Sun on Thursday January 8, 2009. Local Government Services will be in the office on Thursday January 8, 2009 to start reconstruction of the books from 2006, 2007 and 2008. She noted the letter she gave the commissioners and had reported to the County Auditor about the reconciliation having to be done with "plugged number" She stated that she may have to re-submit numbers to the county after the books are reconstructed.
R.I.T.A has made the first deposit of tax money. All is running smooth with R.I.T.A. Any tax payments still being received by the village are reported to R.I.T.A. Commissioner McKinney noted that some people have noted that they are not happy with the new system. The form is different but just as easy to do. The clerk addressed the Clark Schaeffer & Hackett ruling in a letter to the commissioner. The opinion will be adverse. Vice President White asked if the difference in the numbers is due to clerical errors. The clerk noted that the books show more money than the bank and the auditors seem to think it was a lack of doing the bookkeeping. The clerk agrees with the auditors that the books are off by approximately $130,000.Ms Wildman noted that Clark Schaeffer & Hackett wanted to save an opinion but the State Auditor directed them to give an opinion now.
VI CHIEF'S REPORT
The chief discussed the capture of the suspects from the Marathon Station robbery. He noted that they may have been part of several robberies. Several robberies may be solved by the capture of the suspects. Commissioner McKinney asked if the village was in on the whole chase. Officer Myers stated yes and he was doing his job. Sarah stated that in talking with Ray that he notified all that he needed to notify and handled the situation well. Officer Myers stated that he was pursuing 2 felonies and the conditions and time was conducive to pursuing the suspects.
VII COMMISSIONER COMMENTS
Commissioner McKinney noted that he had already discussed R.I.T.A. questions. Vice President White reported that there is a light out at William and Willow Streets. He asked if alleys were ever salted. The manager of the grocery store wondered about salting delivery area at the business. Josh Rice noted that they have been salting those areas and at the Hardware Store. President Hines congratulated Officer Myers again.
VIII PUBLIC COMMENTS
Mr. Tim Harshbarger questioned if EPA was involved in the Yamada sewage release. Ms Wildman noted that the problem happened years ago. EPA was not called. There was nothing wrong with what Yamada was doing. The village came up with an agreement. He asked about tax abatements. Ms Wildman answered that a program instilled by Ohio Department of Development works with new industry due to the competition of acquiring new businesses. He questioned if the abatements expire. The original abatement has expired. The company expanded and received an abatement but it will also expire. Commissioner McKinney stated that businesses have to meet certain conditions to get the abatements.
Officer Myers approached the commission about an Executive Session about personnel issues. Sarah Wildman noted that there is a chain of command to follow. She asked to review the situation first. Officer Myers wanted the situation to be resolved soon. President Hines made a motion to retire to executive session to talk to Mr. Myers. Vice President White seconded the motion. The commissioner resigned to executive session.
IX MOTION TO ADJOURN
President Hines made a motion to end executive session and re-enter into regular session. Vice President White seconded the motion. There was no further discussion. A motion was made by Vice President White to adjourn. The motion was seconded by Commissioner McKinney. With a vote of 3/0 the meeting adjourned at 8:24 PM
ATTEST: APPROVE:
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Cheryl Spears/ Clerk Tim Hines/ President
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE AND CORRECT COPY OF THE MINUTES AS TAKEN FROM THE RECORDS ON FILE IN THE OFFICE OF THE CLERK OF THE VILLAGE OF SOUTH CHARLESTON
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Name, Title
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RECORD OF PROCEEDINGS
VILLAGE COMMISSION
REGULAR SESSION
Held: January 6, 2009 Page 1 of 3
The meeting was adjourned till January 20, 2009 at 7:00 P.M. at the 35 South Chillicothe Street South Charleston, OH 45368.
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Mr. Tim Hines Mr. Russ White
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Mr. James McKinney
All formal actions of the of Village of South Charleston concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in a meeting open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.
RECORD OF PROCEEDINGS
VILLAGE COMMISSION
REGULAR SESSION
Held: January 6, 2009 Page 1 of 3