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COTTON TOWN BOARD MEETING August 11, 2016

The meeting was called to order at approximately 4:00 p.m. in the township office, followed by the Pledge of Allegiance. Board members present were Supervisor Kourtney Kinsley, Supervisor Jamie Bowden, Supervisor Tim Randall by Skype, Deputy Treasurer Bridget Kinsley, Treasurer Debbie Leppala, Deputy Clerk Megan Julin and Clerk Sandi Nelson. Residents present were Rich & Pat Fredricks, Karen Makowski, Richard & Karen Wipson, William & Lois Wipson, Will Keyes, Stephanie & Lexi Bergum, and guests Brent Johnson and Gerald Wick.

Jamie Bowden motioned, supported by Kourtney Kinsley to approve the July 14, 2016 board meeting minutes as distributed. Kourtney Kinsley aye. Jamie Bowden aye. Tim Randall aye. ALL IN FAVOR. MOTION CARRIED.

The treasurer presented the cash control statement, schedule 1, and investments.

GENERAL FUND: beginning balance $23,408.13; receipts $42,813.57; disbursements $9,414.50; ending balance $56,807.20

ROAD & BRIDGE FUND: beginning balance (-$33,856.36); receipts $25,212.02: disbursements $6,750.00; ending balance (-15,394.34)

FIRE FUND: beginning balance $1,132.57; receipts $17,692.67; disbursements $15,387.37; ending balance $3,437.87

CHRONICLE FUND: beginning balance $11,467.82; receipts $3,722.44; disbursements $943.47; ending balance $14,246.79

CEMETERY FUND: beginning balance $6,422.56; receipts $3,034.64; disbursements $222.18; ending balance $9,235.02

PARKS & REC FUND: beginning balance (-$16,666.57); receipts $1,765.79; disbursements $0.00; ending balance $(-$14,900.78)

NON-LEVY REVENUE: beginning balance $23,610.99; receipts $26,569.84; disbursements $25,643.61; ending balance $24,537.22

CASH CONTROL BEGINNING BALANCE: $15,519.14

TOTAL RECEIPTS: $120,810.97

TOTAL DISBURSEMENTS: $58,361.13

CASH CONTROL ENDING BALANCE: $77,968.98

INVESTMENTS BEGINNING BALANCE: $133,127.62

INTEREST: $116.72

INVESTMENTS ENDING BALANCE: $133,244.34

TOTAL BALANCE ON HAND: 7/31/16 $211,213.32

Kourtney Kinsley motioned, supported by Jamie Bowden to accept the Treasurer’s Report as presented

Kourtney Kinsley aye. Jamie Bowden aye. Tim Randall aye. ALL IN FAVOR. MOTION CARRIED.

The Treasurer presented the claims list.

Vendor Name Description Check # Amount

Payroll Period End 7/31/2016 16945-16957 $ 3,866.31

PERA Retirement 16958 $ 492.96

Print Corp. Chronicle printing 16959 $ 370.00

Card Member Services Supplies 16960 $ 174.51

Menards – Hermantown Supplies 16961 $ 53.94

Menards – Virginia Supplies 16962 $ 11.96

L & M Supply Supplies 16963 $ 29.56

Fleet One Gas 16964 $ 58.47

Sam’s Club Supplies 16965 $ 56.11

Jake’s Grading & Mowing Mowing roadsides 16966 $ 3,410.00

SLC Sheriff’s Vol. Rescue Squad Contribution 16967 $ 500.00

EOC/Tri Mark Dust control on roads 16968 $ 11,460.79

APG Media of MN Public Accuracy notice 16969 $ 14.96

Wick & Associates Road work Moberg Rd 16970 $ 7,500.00

Cotton Post Office Chronicle mailing 16971 $ 160.00

Megan Julin Mileage 16972 $ 58.86

Debbie Leppala Mileage 16973 $ 61.56

Sandi Nelson Mileage 16974 $ 31.86

Norman Peterson Mileage 16975 $ 144.76

Cherrie Soderlund Mileage 16976 $ 4.32

Randall Yrjanson Election training/mileage 16977 $ 52.80

Laura Yrjanson Election training/mileage 16978 $ 49.80

Bridget Kinsley Election training/mileage 16979 $ 66.48

Kim Erickson Election training/mileage 16980 $ 42.54

Stephanie Bergum Election training/mileage 16981 $ 43.62

Patricia Mayer Election training/mileage 16982 $ 42.00

Lowell Lund Election training/mileage 16983 $ 54.42

Megan Julin Election training/mileage 16984 $ 47.38

Debbie Leppala Election training/mileage 16985 $ 68.64

JoAnn Saline Election training/mileage 16986 $ 56.04

Tracy Excavating Road work, gravel, sexton 16987 $ 2,150.00

Lake Country Power Electric service 8161 $ 296.00

Arvig Telephone/Internet service 8162 $ 192.65

Internal Revenue Service Federal Withholdings July 8163 $ 903.54

Total For Period $32,526.84

Jamie Bowden motioned, supported by Kourtney Kinsley to approve and sign the claims list for #16945 – 16987 including debit #8161, 8162, and 8163 totaling $32,526.84 to pay the Bills For Payment as presented. Kourtney Kinsley aye. Jamie Bowden aye. Tim Randall aye. ALL IN FAVOR. MOTION CARRIED.

Resident Stephanie Bergum requested a donation towards an athletic trainer for South Ridge Panther Pride Athletic Club. The school district is paying for half of the cost. A donation will help benefit all the athletes at South Ridge School. Tabled

South Ridge School head football coach Brent Johnson requested a donation for the 7th – 12th grade football program. The school receives funding from the school district for the bare essentials but more is needed for running a successful and safe football program. Tabled

Residents from Pioneer Lake Road, Rich & Pat Fredricks, Karen Makowski, Richard & Karen Wipson, William & Lois Wipson, attended meeting to discuss the ditching planned on their road. Tim Randall explained the town basically wants to come in and clean the existing ditches and place culverts at driveways so the water flows. The town is trying to improve the integrity of the road. It will be done with a backhoe. The road will have gravel placed after the ditching is done. Before ditching is done Tim Randall and Bryan Tracy will check all the driveways and existing culverts to make sure how many culverts are needed.

Correspondence:

ST. LOUIS COUNTY OFFICES

AUDITOR: Levy certification*

PLANNING: Public hearing, Commission vacancy

HOMELAND SECURITY: State of Local Emergency

STATE OF MN OFFICES

AUDITOR: E-Update, Pension Division Newsletter, Cotton Fire Relief Association

MN REVENUE: Town Aid*, Board of Appeal and Equalization Training*

US CENSUS BUREAU

MN ASSC. OF TOWNSHIPS: District 10 meeting notice*, Grants for rural EMS (sent to fire chief)

MN ASSC OF TOWNSHIPS INSURANCE & BOND TRUST: Dividend check*

COURI & RUPPE LAW OFFICE: Township Legal Seminar*

NANCY KORPI: Security*

MIDCONTINENT CABINETRY: New doors*

RON DEMIANUK: Culvert letter*

COTTON CHRONICLE

COTTON DAYS

NEWSLINE

OSHA COMPLIANCE

GASB GAZETTE

STRICTLY BUSINESS

MN FALL MAINTENANCE EXPO

TOWNSHIP INSIDER

USDA RURAL DEVELOPMENT

*AGENDA ITEMS

Kourtney Kinsley will go on-line to take the training for the Board of Appeal & Equalization.

CONTINUUM

Community Center: Still waiting for the garage fuel oil tank slab & curb to be poured. Security for events: Kourtney Kinsley motioned, supported by Jamie Bowden to approve Shawn Miller as security person for the Korpi family reunion. Kourtney Kinsley aye. Jamie Bowden aye. Tim Randall aye. ALL IN FAVOR. MOTION CARRIED. Kourtney Kinsley motioned, supported by Jamie Bowden to approve Doug and Heather LaFave as security people for the wedding reception September 3, 2016. Kourtney Kinsley aye. Jamie Bowden aye. Tim Randall aye. ALL IN FAVOR. MOTION CARRIED. Have received the new cabinet doors and drawer fronts. Heat shields were suggested to be placed between the stoves and the cabinets. Maybe green board could be used. The board approved to look into the heat shields but not to spend more than $500. If Sharps container are not required in the building no need to check into.

Roads: Tracy Excavating will do the beaver trapping on Kauppi Lake and McKay Roads. Clerk talked to Wayne Russo and the trapper has permission to go on his property. Will contact Keith Peterson.

Meetings: MAT District 10 August 25th, at 5:30pm, Township Legal Seminar October 1st, 9am to 4pm.

NEW BUSINESS

Civic Club: Entrance sign is tabled.

Town Finances: Clerk reviewed the town levy and its breakdown, township aid, State and County funds received and the dividend check from workers comp.

Kourtney Kinsley read the resignation letter from Jamie Bowden. Will Keyes said he was interested in the supervisor position. The clerk posted the position in the Chronicle and did not receive any response. Kourtney Kinsley motioned, supported by Tim Randall to appoint Will Keyes to be the new supervisor in place of Jamie Bowden. Kourtney Kinsley aye. Tim Randall aye. Sandra Nelson aye. ALL IN FAVOR. MOTION CARRIED. Will is appointed until the March Town Election and would have to run for the one (1) year supervisor position. The oath of office will have to be taken and paperwork filled out.

Kourtney Kinsley motioned, supported by Tim Randall to change the town board meetings starting time to 6:30pm beginning September, 2016. Kourtney Kinsley aye. Tim Randall aye. MOTION CARRIED.

Kourtney Kinsley motioned, supported by Tim Randall to give $300 to the South Ridge 7th – 12th football and $500 for the South Ridge Panther PAC, athletic trainer. Kourtney Kinsley aye. Tim Randall aye. MOTION CARRIED.

As there was no further business, Kourtney Kinsley motioned, supported by Tim Randall that the meeting be adjourned at 5:20 p.m. Kourtney Kinsley aye. Tim Randall aye. MOTION CARRIED.

Respectfully submitted,

______

Approved:

______

Town Chair ______Date