INVITATION, INSTRUCTION TO BIDDERS,
BID & CONTRACT FORMS AND SPECIFICATIONS
FOR
Fiber Optic Test Equipment
For
CBC Digital 395 – Middle Mile
BID DOCUMENT: RENO-12-R-0007
April 19, 2012
Michael Ort
6995 Sierra Center Parkway
Reno, Nevada 89511
PROPOSAL DUE DATE: 27 April 2012 at 2:00 P.M. PDT
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AWARD/CONTRACT / Effective Date:Contract Number: / Project: CBC Digital 395 – Middle Mile
Issued By:
Praxis Associates Inc.
Suite 100
6995 Sierra Center Parkway
Reno, Nevada 89511 / Administered By:
Praxis Associates Inc.
Suite 100
6995 Sierra Center Parkway
Reno, Nevada 89511
Name and Address of Supplier: / Prompt Payment Discount:
See Section M.2.2.
Submit Invoices to:
See Section G, G.4.1. Invoices.
Item No. / Supplies or
Services / Quantity / Unit of Issue / Unit Price / Amount
See Continuation
Sheet
Total Amount of Contact:
Praxis Associates Inc. will complete Award item below.
SUPPLIERS NEGOTIATED AGREEMENT Supplier is
required to sign this document and return 3 copies to the issuing
Office. Supplier agrees to furnish and deliver all items or perform
the services set forth above or otherwise identified on a
Continuation sheet for the consideration stated above. The rights
and obligations of the parties shall be subject to and governed by
the following documents: the solicitation, such provisions,
representations, certifications and specifications contained herein
and the Suppliers proposal as attached. / AWARD (Supplier does not sign this document)Your offer on
Praxis Associates Inc. solicitation number: RENO-12-R-0007 including
the additions or changes made by you, is hereby accepted by Praxis
Associates Inc. This award consummates the Contract which includes the
solicitation, your offer as amended, and this Contract. No other contractual
document is necessary.
Name And Title of Signer for Supplier
(Print or Type)
Email of supplier’s contact: / Name and Title of Person signing for Praxis Associates Inc.
Michael Ort
Chief Executive Officer
Name of Supplier
By______
Authorized Signature / Date Signed / Praxis Associates Inc.
By______
Authorized Signature / Date Signed
TABLE OF CONTENTS
1. SECTION A.
Contract Form and Instructions
2. SECTION B.
Pricing Schedule
3. SECTION C.
Statement of Work
4. SECTION D.
Packaging and Marking
5. SECTION E.
Inspection and Acceptance.
6. SECTION F.
Performance
7. SECTION G.
Contract Administration Data
8. SECTION H.
Special Contract Terms
9. SECTION I.
Contract Clauses
10. SECTION J.
Attachments, Drawing, and Acronyms
11. SECTION K.
Representations and Certifications
12. SECTION L.
Instructions to Offerors
13. SECTION M.
Evaluations Factors
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SECTION B.
Pricing Schedule
B.1. The estimated total amount of fiber optic test equipment is shown in Table 1. The Supplier will propose a price for each Contract Line Item Number (“CLIN”), listed below, as well as a total price. This Contract is a Requirements Contract, Indefinite Quantity, and Indefinite Delivery; all prices shall remain valid for 1 year from the date the Contract is executed. Praxis Associates Inc. may order more than the estimated quantity in Table 1. at the same prices or may order less than the estimated quantity. Please provide your best pricing based upon this estimated total quantity.
B.2. The unit price will govern if an error occurs in arithmetic extension the correct result governs in the case of arithmetic errors.
B.3. Praxis Associates Inc. reserves the right to award a Contract without discussions. Suppliers are cautioned to provide their best pricing in their proposal. Discussions and or Clarifications may be requested. A Best and Final Offer (“BAFO”), may or may not be requested.
B.4 Each Suppliers shall provide sufficient documentation with their proposal which substantially shows their Fiber Optic Test Equipment is equivalent to the ones specified.
Pricing Table 1.
Estimated Fiber Optic Test Equipment
CLIN / Description / Estimated Quantity / Unit Price / Total Price0001 / Very Long Range OTDR Modules / ///////////// / /////////////// / /////////////////////
0001a / OTDR Module, P/N E8126VLR or Equivalent. Very Long Range 45/43dB 1310/1550nm. OTDR plug-in for T-Berd 6000 with module user manual. Includes LC-UPC connector. / 2
0001b / Very Long Range 45/43/43dB 1310/1550/1625nm OTDR plug-in for Tberd6000 with module user manual. Includes LC-UPC connector. / 1
SECTION B.
Pricing Schedule, Continued
Pricing Table 1. Continued
Estimated Fiber Optic Test Equipment
CLIN / Description / Estimated Quantity / Unit Price / Total Price0002 / FiberComplete OTDRs / //////////////// / //////////////// / ////////////////////
0002a / T-BERD 2000 package 1310/1550nm FiberComplete solution with integrated MA or Equivalent, P/N: TB2-FCOMP2-MP
OTDR package includes:
- T-BERD 2000 platform with 5" touchscreen color display and built-in broadband power meter and VFL
- FiberComplete module combining 42/40 dB OTDR @ 1310/1550nm and bidirectional insertion and return loss measurements with CW light source function.
- ENRTERMKIT: non-reflective termination kit, with their respective mating sleeves, for zero ORL referencing
- Accessories: hands free soft carrying case, AC/DC adapter/charger, user manuals on USB key and FiberComplete quick card
- 1x LC/PC to LC/PC 3m SM jumper, 1x LC/APC to LC/PC 3m SM jumper.
0002b / - Pass/fail connector inspection software P5000i & inspection probe for 0002a / 4
0003 / Live Fiber Identifier / ////////////// / //////////////// / /////////////////////
0003a / Live Fiber Identifier P/N: Fl-60 or Equivalent. Includes integrated OPM, adapters for 2.5mm and 1.25mm, software, USB cable, carrying case. / 8
SECTION B.
Pricing Schedule, Continued
Pricing Table 1. Continued
Estimated Fiber Optic Test Equipment
CLIN / Description / Estimated Quantity / Unit Price / Total Price0004 / Visual Fault Locators / ////////////// / /////////////// / ///////////////////
0004a / FFL-050 P/N: FFL-050, or Equivalent, pocket size, hand held tool with a Class II laser that can locate bends, breaks, or damages in fiber optic cable (>5km multimode & >7m singlemode). 4.5" in length and includes a carrying case and 2 AAA batteries, which will operate the VFL for over 30 continuous hours. / 8
0004b / LC Adaptor for Visual Fault Locator, P/N: FFL-050-U12 for CLIN 0004a / 8
0005 / T-Berd 6000 mainframes & Fiber Inspection Probes, Special Combo-T-Berd 6000 Platform W/Touchscreen Plus Fiber Inspection Probe Kit
P/N: etb6ktwscope or equivalent. / 3
0006 / Optical loss test set and ORL meter 1310_1550nm with talk set (LC-UPC connector for the source_ORL_talk set, the power meter being a universal 2.5mm & 1.25mm adapter) P/N: E8026LTSTSORL or equivalent. / 3
0007 / Optical Spectrum Analyzer, COMPACT FULL-BAND OSA MODULE1260 to 1640 nm, With Internal Wavelength Reference. Plugin for T-Berd6000. Front Connector LC-PC. P/N:
OSA-110M or equivalent. / 2
0008 / TB5801 single port meter with 100/1000 Mbps Optical and 10/100/1000Mbps Electrical Ethernet, Multiple Streams, Optics and Fiber patch cables. Includes 3 Year Standard Warranty. Factory upgradeable to 10GigE or OC-192. P/N:
TB5801-GIGE or equivalent. / 4
SECTION B.
Pricing Schedule, Continued
Pricing Table 1. Continued
Estimated Fiber Optic Test Equipment
CLIN / Description / Estimated Quantity / Unit Price / Total Price0008a / Field Upgrade for CLIN 0008, to 10 GigE & OC-192 / 4
0009 / Ultra Long Range Link Characterization package 1 includes:- 1xT-BERD 8000 mainframe with touch screen and battery module, user manuals on USB stick, AC/DC charger/adapter high power with USA plug, E8100 dual-slot receptacles, C8200 receptacle, 2 batteries total, VFL with UPP 2.5mm connector, Hard disk drive, hard carrying case, SC/PC to SC/PC standard patch cord (Qty 1) and 2 interconnect (SC/PC to SC/PC).
- 1x Video Inspection Probe 400x (also includes USB adapter, with 7 precision tips for inspecting both patch-cord and bulkhead ends of FC, SC, SC-APC and LC connectors and universal tips for 1.25mm, 2.5mm and 2.5mm APC in a compact carrying case), USB Mouse, US Keyboard, and fiber characterization automated script.
- 2-wavelength 1550/1625nm UHD 50/46 dB range OTDR module with universal SC/PC connector
- ODM (CD, PMD and Att. profile) module with universal SC/PC connector
- 1X4 Switch MTAU module with universal SC/PC connectors.
- OBS500 handheld broadband source with SC/PC to SC/PC standard patch cord (Qty 1)
P/N: TB8000-FC1-UHD2 or equivalent. / 1
SECTION C.
SPECIFICATIONS:
C.1. Fiber Optic Test Equipment..
C.1.1. Required Vendor Responses
C.1.1.1. The Supplier shall provide all necessary specifications, drawings, detailed information and pricing for each of the CLINs and SLINs in Section B. of this RFP.
C.2. Specification Submittals.
C.2.1. The specifications submitted to Praxis Associates Inc. by the Supplier shall become a part of the Contract between the parties, and all materials provided by Supplier to Praxis Associates Inc. shall conform to such specifications.
SECTION D.
Packaging and Marking
D.1. No separate freight/delivery/fuel charges will be paid by Praxis Associates Inc. unless specifically provided for in the Purchase Order. All pricing will be FOB destination.
D.2. Praxis Associates Inc. will not pay for packaging, boxing or cartage. Damage resulting from improperly packaged material will be charged to the Supplier.
D.3. All fiber optic test equipment will be marked, in permanent characters, with:
a. Manufacturer name
b. Month and year of manufacture
c. Country of Manufacture (See Section I.3. Buy American Act)
SECTION E.
Inspection and Acceptance
E.1 All deliveries and services furnished under this Contract must be of the quality specified or in the event no quality is specified, must be the best of their respective kinds, and will be subject to inspection and approval of Praxis Associates Inc. within a reasonable time after delivery of goods or completion of services. When manufacturing specifications are referred to in this Contract, such specifications shall be deemed to be an integral part hereof as if duly set out herein. Goods and services shall be replaced at no additional charge to Praxis Associates Inc. if they prove to be defective and/or not in
accordance with specifications. Rejected materials shall be returned at the risk and expense of the Supplier. If Praxis Associates Inc. does not desire replacement, the Supplier shall issue a full credit.
E.2 All fiber optic test equipment will be 100% inspected at the factory.
E.3 .QUALITY ASSURANCE PROVISION
E.3.1. The fiber optic test equipment manufacturer shall be ISO 9001 registered and compliant.
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SECTION F.
Performance
F.1. Period of Performance
Performance shall commence on the date of Notification of Contract Award by Praxis Associates Inc. unless otherwise specified. It shall continue until the project has been completed and all ordered fiber optic test equipment have been delivered and accepted by Praxis Associates Inc., unless terminated sooner under the provisions of this Contract
F.2. Time of Delivery
F.2.1. Praxis Associates Inc. requires initial delivery on 30 May 2012 or as soon as possible thereafter.
F.2.2. Praxis Associates Inc. will evaluate equally, in regards to time of delivery, offers which propose schedules within the applicable delivery period as specified above. Offers that propose delivery which will not clearly fall within the applicable required delivery period specified above, will be considered, but will not receive the maximum scoring points allowed in Section M. Praxis Associates Inc. reserves the right to award multiple Contracts or a single Contract based upon what is most advantageous to Praxis Associates Inc.
F.3. Delivery Locations
F.3.1. The name and address of the delivery location is:
Praxis Associates Inc.
Suite 100
6995 Sierra Center Parkway
Reno, NV 89511
F.3.2. The name of the person accepting at each location, shall be specified in the Purchase Orders issued by Praxis Associates Inc. to the Supplier along with quantity.
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SECTION G
Contract Administration
G.1 Contract Administration
G.1.1. The Contract will be administered by Praxis Associates Incorporated’s office at
6995 Sierra Center Parkway, Reno, Nevada 89511. This office is the only office authorized to approve changes or modify any of the requirements contained elsewhere in this Contract; this authority remains solely with the CEO of Praxis Associates Inc. In the event the Supplier effects any such change at the direction of any other person other than the CEO of Praxis Associates Inc., the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increased costs incurred by the Supplier as a result thereof.
G.1.2. The Supplier shall submit requests for modifications of this Contract to Praxis’ Reno office. A total of three copies will be provided.
G.1.3. Contractual problems, of any nature, that may arise during the life of this Contract must be handled in conformance with very specific public laws and only the CEO of Praxis Associates Inc. is authorized to formally resolve such problems. Therefore, the Supplier is hereby directed to expeditiously bring all such contractual problems to the immediate attention of Praxis’ CEO.
G.1.4. Requests for information on matters related to this Contract, such as explanation of terms and Contract interpretation, shall be submitted in writing.
G.2. Praxis Associates Inc. Field Representative
G.2.1. Definition. "Field Representative" means an individual authorized in writing by the CEO to perform specific technical or administrative functions at the job site, such as inspect and accept shipments.
G.2.2. If the CEO designates a Field Representative; the Supplier will receive a copy of the written designation. It will specify the extent of the field representative’s authority to act on behalf of Praxis Associates Inc. The Field Representative is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the Contract without approval from the CEO. The Field Representative may re-delegate the authority to accept shipments of material.
G-3 Suppliers Remittance Address