Group 1 and 2 Monitoring Inspection Report Page 7

school name
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CITY
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school authority
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grades
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recommend current group classification: yes no comment: Click here to enter text.
date of visit
Click here to enter text. / ministry INSPECTOR/ASSISTANT INSPECTOR
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previous visit
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Other than random checks in the school files, the responses noted are those of the school principal.
Declaration by representative for the school’s Authority:
Name: Click here to enter text., position: Click here to enter text..
All teachers employed at this school are properly certified with current TRB certification and are teaching in their appropriate subject areas (if teaching under an SR or SSR certificate)
¨ Yes ¨ No
All employees of the school working with children and students during the course of their employment have current criminal record checks under the Criminal Record review Act completed through the Ministry of Justice.
¨ Yes ¨ No

1. DESCRIBE Changes since last External EvaLuation/ monitoring INSPECTION IN:

a) Facilities (Municipal/Regional District compliance?)

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b) Programs and/or grade levels (compliance with ESO?)

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c) Administration structure

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d) Responses to EE’s Statutory Requirements/Policy Issues Report or monitoring inspection follow-up requirements:

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2. MUNICIPAL REQUIREMENTS

a) Facilities meet municipal/regional codes. (Please note that the Municipal Compliance Letter from the most recent EEC is all that is needed, unless the school has gone through renovations/upgrades/expansion since the last External Evaluation that required municipal inspections or if there were outstanding municipal compliance matters that needed to be resolved.)

Yes No Comment: Click here to enter text.

b) Facilities receive regular inspections by local officials (Fire Department, etc.).

Yes No Comment: Click here to enter text.

c) Municipal school zone signs are in good repair.

Yes No Comment: Click here to enter text.

3.  STUDENT/SCHOOL SAFETY

a)  School conducts regular safety checks of building, grounds and playground equipment and maintains log.

Yes No Comment: Click here to enter text.

b)  The school administration has reviewed the recently published best practice guides on information sharing regarding child and youth mental health and substance abuse in BC from the Ministry of Health and the Ministry of Children and Family Development and established communication protocols with service providers/organizations.

Yes No Comment: Click here to enter text.

Resources:

·  Privacy for Parents and Caregivers Factsheet (PDF)

·  Best Practices Guide: Child and Youth (PDF)

·  Best Practices Guide: Substance Use (PDF)

·  Best Practices for Service Providers: Privacy and Information Sharing (PDF)

·  Deputy Minister's Letter to Independent Schools (PDF)

·  Information Sharing for Young People Factsheet (PDF)

c)  If the school enrolls international students in homestay programs, does school have policies in place to ensure that the criteria of the Homestay Guidelines are being met through the student’s homestay accommodations

(BC K-12 INTERNATIONAL STUDENT HOMESTAY GUIDELINES - JUNE 2015.)

Yes No Comment: Click here to enter text.

d)  The school has appointed a Safe Schools Coordinator

Yes No Comment: Click here to enter text.

e)  The school has identified an Appointed School Official (ASO) and an Alternate appointed School Official (AASO)

Yes No Comment: Click here to enter text.

f)  Does the school have an Emergency Response Plan in accordance with http://www2.gov.bc.ca/assets/gov/education/administration/kindergarten-to-grade-12/safe-caring-orderly/emergency-management-guide.pdf

Yes No Comment(developed/practiced?): Click here to enter text.

g)  Did the school complete initial drinking water testing?

Yes No Comment: Click here to enter text.

h)  If these tests identified mitigation requirements, have these been addressed?

Yes No Comment: Click here to enter text.

i)  Emergency drills

Drill / School’s Frequency / Recommended frequency / Comments
Earthquake / Click here to enter text. / 3 / Click here to enter text.
Fire / Click here to enter text. / 6 / Click here to enter text.
Lockdown / Click here to enter text. / 2 / Click here to enter text.

j)  Erase Strategy (or equivalent) training levels the school has participated in include (indicate all applicable levels)

ERASE STRATEGY TRAINING / Staff # trained / dates
Yes No / Level 1 - Preventing Bullying & Ensuring Safe & Caring School Communities / Click here to enter text. / Click here to enter text.
Or equivalent – describe
Click here to enter text. / Click here to enter text. / Click here to enter text.
Yes No / Level 2 - Basic Threat Risk Assessment / Click here to enter text. / Click here to enter text.
Or equivalent – describe:
Click here to enter text. / Click here to enter text. / Click here to enter text.
Yes No / Level 3 - Advanced Threat Risk Assessment / Click here to enter text. / Click here to enter text.
Or equivalent – describe:
Click here to enter text. / Click here to enter text. / Click here to enter text.
Yes No / Other:
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describe:
Click here to enter text. / Click here to enter text. / Click here to enter text.

4. School Philosophy and Administration

a)  The school continues to comply with Section 1 of the Independent School Act Schedule.

No program in existence or is proposed to promote or foster doctrines (in theory or practice) of:

i)  Racial or ethnic superiority or persecution,

ii)  Religious intolerance or persecution,

iii)  Social change through violent means, or

iv)  Sedition

Yes No Comment: Click here to enter text.

b)  Has the school established a vision/mission statement and is it communicated to its school community?

Yes No Comment: Click here to enter text.

c)  Has the school established a continuous improvement strategy for its educational program?

Yes No Comment: Click here to enter text.

d)  Authority has maintained ‘good standing’ with the Registrar of Companies. (Authority filed annual report as required)

Yes No Comment (Insert Date of filing) Click here to enter text.

e)  E.S. (formerly Q.S.) procedures/documents satisfy the auditor.

Yes No Comment: Click here to enter text.

Name of Auditor: Click here to enter text.

f)  Grants received: (for previous school year) – this data is drawn from society’s year-end financial audit for school operations.

Operating Grant $ / Click here to enter text. /
Operating Expenses $
/ Click here to enter text.
Special Education Grant $ / Click here to enter text. / # of students receiving Sp. Ed. Grants / Click here to enter text.
French Grant $ / Click here to enter text. / Expenses related to French Grant / Click here to enter text.

g)  Does the school apply for or receive Ready Set Learn Special Purpose Grant?

Yes No Comment:

h)  Authority complies with Section 12 (3) & (4) of the Independent School Act. (grant must only be used for operating the school and grant may not exceed operational costs)

Yes No Comment:

i)  School has written policies pertaining to:

Comments:

Student Discipline Yes No Click here to enter text.

Anaphylaxis Yes No Click here to enter text.

Child Abuse Reporting Yes No Click here to enter text.

Emergency Response Plan Yes No Click here to enter text.

Student Records Yes No Click here to enter text.

Appeals Yes No Click here to enter text.

Student Supervision Yes No Click here to enter text.

Anti-bullying programs teaching skills Yes No Click here to enter text.

Field Trip (Student Safety) Yes No Click here to enter text.

Field Trip (Emergency management) Yes No Click here to enter text.

Protection of Privacy Yes No Click here to enter text.

Principal / Teacher Evaluation Yes No Click here to enter text.

Grad program:

-  School completion Yes No Click here to enter text.

-  External credits Yes No Click here to enter text.

-  Challenge/equivalency/ Yes No Click here to enter text.

Harassment and Bullying Prevention Yes No Click here to enter text.

Anti-smoking policies (vapour products) Yes No Click here to enter text.

Water testing completed and policy in place Yes No Click here to enter text.

Educational Resource Policy Yes No Click here to enter text.

Educational Resource Policy Yes No Click here to enter text.

Using Student transportation:

-  Procedures Yes No Click here to enter text.

-  Drills Yes No Click here to enter text.

j)  School’s contact information is current on Ministry website (up-to-date principal info, etc.) Yes No Click here to enter text.

5. EDUCATIONAL PROGRAM

a)

Instructional Staff / Teachers / Assistants
Headcount / Click here to enter text. / Click here to enter text.
FTE / Click here to enter text. / Click here to enter text.

i) Principal and teachers hold valid BC certification (TRB), and have proper assignments (check whether SSR and SR certified teachers are assigned appropriately).

Yes No Comment: Click here to enter text.

ii) Copies of current valid teaching certificates or, alternatively, proof of current TRB certification (from TRB website) are on file at school.

Yes No Comment: Click here to enter text.

iii) Teaching certificate is in progress and applied for:

Yes No Comment (indicate COQ # and/or ISTC #) Click here to enter text.

iv) Criminal records checks have been completed for, or authorized by and submitted to Ministry of Justice, for all staff “working with children.”

Yes No Comment: Click here to enter text.

b) Student Records:

i)  School using MyEdBC or similar electronic record keeping Yes No

Comment: Click here to enter text.

ii)  Permanent Student Records

Permanent Record Form 1704 (complete and up-to-date) Yes No

Copies of at least two of the most recent years of student progress reports Yes No

If applicable - inclusions to support medical alerts, legal alerts, support services information Yes No

IEP's/CMP's Yes No

Registered homeschooled children Yes No

ii) Additional Student Record Items:

Legal name (photocopy of birth certificate/passport or other formal documentation) Yes No

Allergies and other health concerns Yes No

Emergency contact numbers Yes No

Doctor's name and contact information Yes No

Official names of parents/guardians with home and work contact information Yes No

Verification that parent/guardian is lawfully admitted or ordinarily resident in British Columbia Yes No

-  Also needs to be done for children registered as homeschoolers.

iii) Student records are at all times stored in a manner that ensures preservation in case of fire, theft, or disaster. Note that some schools only update records and store these properly at the end of the school year. Records must be stored properly at all times during the school year.

Yes No

iv) Verification of International Students’ current study permit in student record: Yes No

c) Curriculum

i)  Instructional time confirmed at 850/450 hours annually.

Yes No Comment: (SCHOOL’S ACTUAL hours of annual instruction): Click here to enter text.

ii)  The school administration is ensuring curricular compliance with the use of school developed processes and instruments (documentation or other), providing teacher pro-D, and is promoting collaboration.

Yes No

Comment: Click here to enter text.

iii)  K-9 Program – Does curricular compliance documentation include some form of a year overview that indicates scope and timing of the educational program (subject/learning area or course). Yes No

Comment: Click here to enter text.

iv)  10-12 Graduation Program :

a.  required courses Yes No Comment: Click here to enter text.

b.  electives Yes No Comment: Click here to enter text.

c.  Is the school exploring the draft 10-12 curricula? Yes No Comment: Click here to enter text.

v) Board/Authority Authorized Courses:

·  Are consecutive BAA courses differentiated? Yes No Comment: Click here to enter text.

·  Are BAA courses developed according to Ministry BAA template? Yes No Comment: Click here to enter text.

d) i) Does the school provide Special Education Programs? :

Yes No Comment: Click here to enter text.

ii)  If so, has the school developed a special education policy that includes services for high incidence special needs students (Learning Assistance?

Yes No Comment: Click here to enter text.

iii)  All funded special education students have an Individual Educational Plan (IEP) or Case Management Plan (CMP):

Yes No Comment: Click here to enter text.

iv)  If applicable, does the school have a Special Needs budget:

Yes No Comment: Click here to enter text.

v)  If applicable, does student’s IEP align with diagnostics and services:

Yes No Comment: Click here to enter text.

vi)  Has the school reported K/P/Q/R on 1701 this year? Yes No Comment: Click here to enter text.

e)  Provincial Assessment (as applicable)

i)  The school participated in Foundation Skills Assessment since the last inspection visit. Yes No

Comment: Click here to enter text.

Depending on which elementary grades are offered at the school, indicate which grades participated: Grade 4 Grade 7

ii)  Describe the school’s use of FSA results:

Click here to enter text.

iii) Provincial examinations results from 2016-17.

Grade 10: Grade 12:

Comment on the comparison of previous exam marks to current school marks : Click here to enter text.

PLEASE PROVIDE RECENTLY COMPLETED TRB RESPONSE FILE PRINT OUT FOR INSPECTOR”S REVIEW

TRB RESPONSE FILE AVAILABLE? Yes No date of Response File completion: Click here to enter text.

OFFICE FOLLOW-UP INFORMATION

(COMPLETED BY MINISTRY STAFF or REPRESENTATIVES)

RECOMMENDATIONS:

follow up requirements: Yes No

STATUTORY CONCERNS - DUE DATE: SEE GUIDE BELOW

1.  Item

2.  Item

POLICY CONCERNS - DUE DATE: FEBRUARY 1, 2018 OR for later date see BELOW

1.  Item

2.  Item

(NOTE: Statutory Concerns due within four weeks of visit but in any event no later than April 1, 2018; Policy Concerns due within six weeks of visit but in any event no later than APRIL 15, 2018.

LAST UPDATED NOV 22, 2017