Town of Shallotte
Planning Board Meeting
March 10, 2015
6:30 PM
The Shallotte Planning Board met for their regularly scheduled meeting on March 10, 2015 at the Shallotte Town Hall Meeting Chambers with Justin Whiteside presiding.
Members Present: Justin Whiteside, Gregg Rupp, Karyn Hart, Evelyn Madison, Dennis Winters, Derrick Danford and alternate Tim Gore.
Members Absent: Elwood Cheers
Tim Gore will be voting in Elwood Cheers’ absence.
Staff Present: Robert Lewis and Debra White
Aldermen Liaison: Jimmy Bellamy
1. Call to Order: Justin Whiteside called the meeting to order.
2. Agenda Amendments: None
3. Public Comments: Brandon King stated that he would like to see more attractions in Shallotte and would like for the board to keep that in mind while developing the Riverfront project.
4. Approval of Minutes: Evelyn Madison motioned to approve the February 10, 2015 minutes as read; seconded by Karyn Hart. The motion passed 7 yes 0 no.
5. (Planning and Zoning #15-005) 2950 Frontage Road Rezoning Petition - Wynnfield Properties, LLC has submitted a petition for the rezoning of ±3.58 acres located at 2950 Frontage Road (PID# 18200060) from Highway Business (HB) to Multi-Family (MF-14).
a) Approve the Planning Board Zoning Statement and recommend approval of the rezoning
Action Taken:
Gregg Rupp motioned that the Shallotte Planning Board deny the zoning report, Motion second by Karyn Hart. The motion passed 4 yes 3 no. Derrick Danford, Dennis Winters and Evelyn Madison voted no.
Gregg Rupp motioned that the Shallotte Planning Board recommend the Board of Aldermen to deny rezoning the property located at 2950 Frontage Road (PID# 18200060) from HB to MF-14. Motion second by Karyn Hart. The motion passed 4 yes 3 no. Derrick Danford, Dennis Winters and Evelyn Madison voted no.
6. (Planning and Zoning #15-007) Conditional Use-Multi-Family 4700 Shallotte Ave-Landmark Assets Services, Inc. has submitted a conditional use application for approval of a 78 unit multi-family complex at 4700 Shallotte Ave., also identified as PID# 18200175 & 1820017504. The property is currently zoned MF-10. Approval of complete site, landscape, and civil plans will be a condition of approval.
a) Recommend approval of Conditional Use Permit.
Agent, John Kinlaw was present at the meeting to answer any questions or concerns.
Bobby Russ from 4733 White St. question what type of units the 78 units were going to be. The application is for an apartment complex of 78 units.
Sabrina Babson, who lives on Shallotte Ave, is concerned with the amount of traffic that would be entering Shallotte Ave from the apartments in the middle of a sharp curve. Ms. Babson stated that she spoke with DOT back in 2007 when the project came before the Planning Board for rezoning to MF. At that time, DOT said that they would never allow access due to the curve. Since it is a Town road, it would be up to the town to allow or not allow access to the project. Ms. Babson stated that she does not have a problem with multi-family but having approximately 499 vehicles per day entering the road at a 90 degree curve would be a problem and she does not want all that traffic dumped out on that curve.
Action Taken:
Tim Gore motioned that the Shallotte Planning Board recommend approval to the Board of Aldermen for the conditional use of a 78 unit multi-family complex at 4700 Shallotte Ave. with conditions listed below:
· Any recommendation for approval by the Planning Board shall serve as approval of only the concept plans.
· That 18200175 and 1820017504 are combined and recorded as one (1) parcel.
· Parking must be reduced from 169 spaces to 148 spaces to not exceed the maximum parking allowed by the UDO of 1.9 spaces per development unit for multi-family dwellings.
· A condition of approval shall be submittal of civil and site plans approved by the TRC and Planning Board.
· Utility plans shall be submitted and shall be approved by the Public Works department.
· Permit is conditional upon compliance with approved site development plans.
· All required state and local permits, including Town of Shallotte stormwater, NCDOT driveway, and NCDENR stormwater, and land disturbance, or documents indicating said permits have been secured, either in the form of letter from the regulating agency or a sealed engineer’s statement.
· Signs shall be permitted separately and shall comply with UDO Article 21.
· Outdoor lighting shall be permitted separately and shall comply with UDO Section 19-10.
Motion second by Dennis Winters. The motion passed 6 yes 1 no. Karyn Hart voted no.
7. (Planning and Zoning #15-008) Site & Landscape Plan 728 Village Road - Coastal Integrative Health has submitted a site & landscape plans for approval of a ±5,136 SF masonry structure for the use of a medical office at 728 Village Road, also identified as PID# 2130000901. The property is zoned O&I.
a) Recommend approval of Site & Landscape Plan.
Agent, Michal Norton was present at the meeting to answer any questions or concerns.
Action Taken:
Dennis Winters motioned that the Shallotte Planning Board recommend approval to the Board of Aldermen for the site & landscape plans for approval of a ±5,136 SF masonry structure for the use of a medical office at 728 Village Road with conditions listed below:
· Water and sewer service are required, must be installed to the Town’s satisfaction, and installation must be coordinated with the Public Works Director. NCDENR requires installation of a duplex grinder pump for non-residential uses.
· The project must comply with all requirements of the Brunswick County Fire Marshal.
· The project must comply with all requirements per Brunswick County Building Inspections.
· Proposed lighting details must comply with UDO Article 19.
· A stormwater permit must be approved by the Town.
· Installation of sidewalk or payment in lieu of per the Town’s Fee Schedule.
· A copy of the following approved permits must be provided to the Town: Driveway Permit issued by the NC Dept. of Transportation; Stormwater Permit issued by the NC Div. of Water Quality.
· All proposed signs must comply with UDO Article 21 and require a separate permit from the Town.
· The proposed building will require a separate certificate of zoning compliance.
· All water and sewer fees must be paid prior to issuance of a certificate of zoning compliance. Water and sewer fees have been calculated for the applicant and contractor per the Foundation and Floor Plan.
Motion second by Karyn Hart. The motion passed 7 yes 0 no.
8. (Planning and Zoning #15-009) Conditional Use-Multi-Family 300 Mulberry St. - Southport Partners, LLC has submitted a conditional use application as well as site & landscape plans for approval of a 22 unit multi-family complex to be completed in three (3) phases at 300 Mulberry St., also identified as PID# 1810002001. 16 units will be completed in phases one (1) and two (2) as well as an on-site office. The conditional use is contingent upon approval of a rezoning petition from R-10 to MF-14.
a) Recommend approval of Conditional Use Permit.
Agent, Chris Stanley was present at the meeting to answer any questions or concerns.
Sam Gore, 339 Mulberry, stated that he was against the Mulberry Apartment project.
Mimi Gaither, 4924 Bridgers Rd., her property adjoins the 300 Mulberry St. project. Ms. Gaither discovered that this project is not just an apartment complex project nor a home for battered women but a home for substance abuse rehab for women. Ms. Gaither researched the project that is being presented and discovered several negative comments on other existing recovery homes in different areas. Also, approximately 40 to 60 percent go back to using drugs and this is not the type of project that should be located so close to residents, especially with a nursing home so close by and many seniors which live in this area. Ms. Gaither asked the board to vote yes only if they would want to live next door to this would be the type of project.
Action Taken:
Evelyn Madison requested to be recused. Derrick Danford motioned to recuse Evelyn, Motion second by Tim Gore. The motion passed 6 yes 0 no.
After reviewing the application, Planning Board Chairman, Justin Whiteside, stated that the application was submitted as a multi-family unit and stated nothing about substance abuse rehab, although the plans did show a room for counseling services. Mr. Whiteside stated that the application should have been at least for a multi-unit assisted housing with services or as an assisted-living residence and not as a multi-family apartment complex. He did not believe that the planning board could honestly apply the same conditional use permit findings to this project that apply to a multi-family apartment unit. The applicant asked if he could withdraw this application and present another application that would clearly describe the project to be presented. The Planning Board agreed, therefore the applicant withdrew.
Dennis Winters motioned that Evelyn Madison return to meeting, Motion second by Karyn Hart. The motioned passed 6 yes 0 no.
9. (Planning and Zoning # 15-010) Conditional Use-Building Footprint > 15,000 SF, 5100 Main St. - Shallotte Development Group, LLC has submitted a conditional use application for construction of a commercial building with a building footprint of ±19,028 at 5100 Main St., also identified as PID# 1970006201. The property is zoned as HB where standalone retail stores are a use by right. Approval of complete site, landscape, and civil plans will be a condition of approval.
a) Recommend approval of Conditional Use Permit.
Action Taken:
Evelyn Madison motioned that the Shallotte Planning Board recommend approval to the Board of Aldermen for construction of a commercial building with a building footprint of ±19,028 at 5100 Main St. PID# 1970006201 with conditions listed below:
· Any recommendation for approval by the Planning Board shall serve as approval of the building footprint as illustrated on the site plans..
· A condition of approval shall be submittal of site and landscape plans approved by the TRC and Planning Board.
· Utility plans shall be submitted and shall be approved by the Public Works department.
· Permit is conditional upon compliance with approved site development plans.
· All required state and local permits, including Town of Shallotte stormwater, NCDOT driveway, and NCDENR stormwater, and land disturbance, or documents indicating said permits have been secured, either in the form of letter from the regulating agency or a sealed engineer’s statement.
· Signs shall be permitted separately and shall comply with UDO Article 21.
· Outdoor lighting shall be permitted separately and shall comply with UDO Section 19-10.
Motion second by Derrick Danford. The motion passed 7 yes 0 no.
10. (Planning and Zoning # 15-011) Site & Landscape Plan 5145 Sellers St. - East Coast Engineering & Survey, PC has submitted a site & landscape plan for approval of a ±2,644 SF addition at the existing Oceanside Family Medicine facility at 5145 Sellers St., also identified as PID# 1970006208.
a) Recommend approval of Site & Landscape Plan.
Agent, Chris Stanley was present at the meeting to answer any questions or concerns.
Action Taken:
Dennis Winters motioned that the Shallotte Planning Board recommend approval to the Board of Aldermen for the site & landscape plans for an addition at the existing Oceanside Family Medicine facility at 5145 Sellers St., PID# 1970006208. Motion second by Evelyn Madison. The motion passed 7 yes 0 no.
11. (Planning and Zoning # 15-012) Annexation & Rezoning 707 Copas Road - Robert & Donna Williamson have submitted a petition for annexation of ±0.30 acres located at 707 Copas Road (PID 2140006602). Staff is requesting that the property be rezoned from Residential Agricultural (RA-15) to Single Family Residential (R-10) to be consistent with the zoning of immediate adjacent properties.
a) Approve the Planning Board Zoning Statement and recommend approval of the rezoning
Action Taken:
Evelyn Madison motioned that the Shallotte Planning Board approve the annexation of ±0.30 acres located at 707 Copas Road (PID 2140006602). Motion second by Karyn Hart. The motion passed 7 yes 0 no.
Derrick Danford motioned that the Shallotte Planning Board approve the zoning report, Motion second by Karyn Hart. The motion passed 7 yes 0 no.
Evelyn Madison motioned that the Shallotte Planning Board recommend the Board of Aldermen to approve rezoning the property located at located at 707 Copas Road (PID 2140006602) from RA-15 to R-10. Motion second by Gregg Rupp. The motion passed 7 yes 0 no.
12. (Planning and Zoning # 5-013) Conditional Use-Multi-Family Highland Forest Circle - Highland Forest Properties, LLC has submitted a conditional application as well as a site & landscape plan for approval of a 38 unit multi-family townhouse development at Highland Forest Circle. The site was previously approved for a 68 unit multi-family townhouse development. The property is zoned MF-14 and is identified as PID# 1820004214.
a) Recommend approval of Conditional Use Permit.
Action Taken:
Evelyn Madison motioned that the Shallotte Planning Board recommend approval to the Board of Aldermen for the conditional use of a 38 unit multi-family townhouse development at Highland Forest Circle with conditions listed below:
· Utility plans shall be submitted and shall be approved by the Public Works department.
· Permit is conditional upon compliance with approved site development plans.
· All required state and local permits, including Town of Shallotte stormwater, NCDOT driveway, and NCDENR stormwater, and land disturbance, or documents indicating said permits have been secured, either in the form of letter from the regulating agency or a sealed engineer’s statement.
· Signs shall be permitted separately and shall comply with UDO Article 21.
· Outdoor lighting shall be permitted separately and shall comply with UDO Section 19-10.
Motion second by Karyn Hart. The motion passed 7 yes 0 no.
13. (Planning and Zoning #15 -014) Conditional Use 509 Brick Landing Road - McCon has submitted a conditional use application to have boat storage at 509 Bricklanding Road (PID 2130004101). The applicant would like to locate a boat storage facility at an existing 4200 SF structure. The property is zoned Business (B-2) and boat storage is permitted as a conditional use in this zoning district per the UDO.