Minutes of the regular board meeting held June 11, 2014, at Central Office at 7:00 pm.
Members present were Ed Ward, Roy Gray, Mike Ishmael and Heather Crump.
The meeting was called to order by Mr. Ishmael.
A moment of silence was held.
Pledge was led by Ms. Crump.
Mr. Ishmael welcomed guests.
ORDER #208 – APPROVAL OF MINUTES
Motion was made by Ward and second by Crump to approve minutes of the May 14, 2014 regular meeting, May 21, 2014 called meeting, May 28, 2014 called meeting and May 30, 2014 called meeting as presented. Motion was approved on a vote of 4 yes; 0 no.
The personnel report was enclosed for review.
The attendance report was given by Karen Kirby. Hillsboro Elementary School was recognized as the school with the highest attendance percentage and Ward Elementary School was recognized as the school with the greatest improvement in attendance for the period.
Lesia Eldridge presented an Unbridled Learning Report/Instructional Update.
Superintendent Price presented an athletic fund report to the board.
Jim Hamm presented the KDE Assistance Specialist Report.
Mendy High, Johna Bacon and Candy Dales presented a FRYSC report.
No board action was taken for reports/monthly updates.
ORDER # 209– FINANCIALS
The May 2014 Monthly Financial Report was presented by Bodie Stevens.
The payment of claims was enclosed for review.
Motion was made by Gray and second by Crump to approve the financial report and payment of claims as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #210 – CONSENT AGENDA ITEMS
A. Fund Raiser Requests
1. FCHS band boosters cook out;
2. FCHS band boosters car wash;
3. FCHS band boosters game booth at Ewing Fair;
4. FCHS band boosters Little Caesar pizza kit sales;
5. FCHS softball boosters concessions, banners, t-shirt sales, softball day camp, tournaments, quarter auction, play or hit-a-thon and basket raffles;
6. FCHS cheerleading t-shirt sales;
7. FCHS cheerleading candleberry candle sales;
8. FCHS cheerleading mum sales;
9. FCHS cheerleading “go fund me”;
10. SMS cheerleading cookout and bake sale;
11. SMS cheerleading back to school dance;
12. FCHS band boosters sponsorships;
B. Trip Request
1. FFA Leadership Camp in Hardinsburg, Kentucky on June 29-July 4, 2014
(requested by Lucinda Pease, Bobby Pease, Tonya Phillips & Chris Fitzpatrick);
Motion was made by Ward and second by Crump to approve the consent agenda items as presented. Motion was approved on a vote of 4 yes; 0 no.
Greg Dunaway gave the construction report.
ORDER #211 – DEPARTMENT OF HIGHWAYS TO PRESENT OFFER FOR EWING ELEMENTARY TURNING LANE PROJECT
Mahala Grimm from the Department of Highways presented an appraisal to the board for Ewing Elementary property that they need to purchase to complete the turning lanes.
Motion was made by Gray and second by Ward to approve the offer as presented by the Department of Highways for Ewing Elementary property to complete the turning lane project pending final approval from KDE to authorize the transfer of the property. Motion was approved on a vote of 4 yes; 0 no.
ORDER #212 – ACCEPT RESIGNATION FROM SUPERINTENDENT PRICE
Motion was made by Gray and second by Crump to approve resignation from Superintendent Price effective July 31, 2014. Motion was approved on a vote of 4 yes; 0 no.
ORDER #213 – BOND OF TREASURER
Motion was made by Crump and second by Ward to approve bond of the treasurer in the amount of $200,000 as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #214 – SALARY SCHEDULES
Motion was made by Ward and second by Crump to approve supplementary salary schedule and revised classified salary schedule as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #215 – INDIRECT COST RATES
Motion was made by Gray and second by Crump to approve recovering 2014-2015 Fleming County School District indirect cost rates as follows:
· Non-restricted 10.66
· Restricted .61
Motion was approved on a vote of 4 yes; 0 no.
ORDER #216 – STATE AND FEDERAL FUND PROGRAMS FOR SCHOOL YEAR 2014-2015
Motion was made by Crump and second by Ward to approve participating in any and all state and federal programs that are designed to enhance educational opportunities for students for Fleming County Schools for the school year 2014-2015. Any significant program changes outside the scope of the comprehensive improvement plan will be presented to the board for approval. Motion was approved on a vote of 4 yes; 0 no.
ORDER #217 – TITLE I PARENT INVOLVEMENT POLICIES
Motion was made by Gray and second by Crump to approve Title I Parent Involvement Policies as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #218 – SECRETARY AND TREASURER
Motion was made by Ward and second by Crump to approve Tom Price as secretary and treasurer from July 1, 2014 through July 31, 2014. Motion was approved on a vote of 4 yes; 0 no.
ORDER #219 – PROPOSED MEAL PRICES FOR 2014-2015
Motion was made by Gray and second by Crump to approve the proposed meal prices for 2014-2015 school year as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #220 – COMMUNITY ELIGIBILITY PROVISION INTENT TO PARTICIPATE
Motion was made by Ward and second by Crump to approve Community Eligibility Provision Intent to Participate for Ward Elementary School as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #221 – DISTRICT ASSURANCES FOR 2014-2015
Motion was made by Crump and second by Gray to authorize the Superintendent to sign the District Assurances document for 2014-2015 as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #222 – APPROVE PROFESSIONAL DEVELOPMENT PLAN FOR 2014-2015
Motion was made by Gray and second by Crump to approve Professional Development Plan for 2014-2015 as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #223 – FIRST READING OF POLICY UPDATES
Motion was made by Ward and second by Gray to approve first reading of policies and policy changes as shown:
a. 01.0
b. 01.42
c. 01.53
d. 01.61
e. 01.83
f. 03.19
g. 04.32
h. 04.91
i. 05.1
j. 06.33
k. 07.11
l. 07.111
m. 07.12
n. 08.113
o. 08.1132
p. 08.133
q. 08.3
r. 08.32
s. 08.4
t. 09.11
u. 09.12
v. 09.121
w. 09.1223
x. 09.123
y. 09.14
z. 09.15
aa. 09.224
bb. 09.2241
cc. 09.31
dd. 09.4232
ee. 09.43
ff. 09.438
Motion was approved on a vote of 4 yes; 0 no.
The following procedures were reviewed by the board:
a. 03.19 AP.1
b. 09.14 AP.2
c. 09.224 AP.1
d. 09.4281 AP.1
No board action was required for procedure updates.
ORDER #224 – ADVERTISE FOR BIDS TO INSPECT COAL AND GAS BOILERS
Motion was made by Gray and second by Ward to approve advertising for lowest or best sealed bids to inspect coal and gas boilers for the school year beginning July 1, 2014 and ending June 30, 2015. Motion was approved on a vote of 4 yes; 0 no.
ORDER #225 – ACCEPT BIDS
The financial consultant advised the board to table this item until the June called meeting.
Motion was made by Ward and second by Crump to approve tabling approving Southern States to provide propane gas, Herman Shelley to provide stoker coal, and DW Fire Safety, LLC to provide range hood inspection, clean range hoods, fire sprinkler system inspection, and fire extinguisher services for the school year beginning July 1, 2014 and ending June 30, 2015. Motion was approved on a vote of 4 yes; 0 no.
ORDER #226 – PURCHASE OF SCHOOL FACILITY SUPPLIES
A breakdown of costs related to purchasing entry mats and mop heads versus renting was enclosed for review as a comparison.
Motion was made by Crump and second by Ward to approve purchasing entry mats and mop heads versus renting as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #227 – SIGNATURE CARD AT PEOPLES BANK
Motion was made by Ward and second by Gray to approve adding Mike Ishmael, Bodie Stevens and Lesia Eldridge to the signature card at Peoples Bank and to further authorize Tom Price, Mike Ishmael, Bodie Stevens, Lesia Eldridge and Greg Emmons as the only employees to be listed on the signature card from this date forward. Motion was approved on a vote of 4 yes; 0 no.
ORDER #228 – EMPLOYEE BENEFIT GUIDELINES
Motion was made by Crump and second by Gray to approve Employee Benefit Guidelines as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #229 – REVISED STANDARDS-BASED GRADING SCALE AND PROCEDURES
Motion was made by Ward and second by Gray to approve tabling Revised Standards-Based Grading Scale and Procedures as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #230 – 2014-2015 BELL SCHEDULE FOR FLEMING COUNTY HIGH SCHOOL
Motion was made by Ward and second by Gray to approve 2014-2015 bell schedule for Fleming County High School as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #231 – FMLA REQUEST
Motion was made by Gray and second by Ward to approve FMLA request from an employee as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #232 – PURCHASE OF TWO USED BUSES
Motion was made by Ward and second by Crump to approve purchasing two used buses. Motion was approved on a vote of 4 yes; 0 no.
ORDER #233 – DECLARE TWO BUSES SURPLUS
Motion was made by Gray and second by Crump to approve declaring two buses surplus. Motion was approved on a vote of 4 yes; 0 no.
ORDER #234 – AMENDED CALENDAR FOR 2014-2015
Motion was made by Ward and second by Gray to approve Fleming County Schools amended 2014-2015 school calendar as presented. Motion was approved on a vote of 4 yes; 0 no.
ORDER #235 – ADJOURN
Motion was made by Ward and second by Gray to adjourn. Motion was approved on a vote of 4 yes; 0 no.