Facilities Management Directives Index

Facilities Management Directives’ Index

Updated April 2017

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DIRECTIVE NUMBER / DATE / TITLE / REVIEW
DATE / RESPONSIBLE DIRECTOR
100-199 / GENERAL ADMINISTRATION
100-119 / Organization
102G / 05/2008 / Facilities Management Employee Council / 05/2013 / Deputy Chief Facilities Officer
107D / 01/2006 / Emergency Operations Plan / 01/2008 / Director, Operations & Maintenance
120-139 / Administrative Procedures
120F / 11/2005 / Facilities Management Policies and Procedures Directives / 10/2010 / Chief Facilities Officer
121I (Cncld 02/10/2011) / 12/2005 / Inclement Weather/Emergencies Policy (See UVA Policy) / 12/2010 / Director, Operations & Maintenance
122E / 12/2000 / Official Parking at 575 Alderman Road / 12/2002 / Deputy Chief Facilities Officer
123E / 12/2001 / Hours of Work Policy / 12/2003 / Deputy Chief Facilities Officer
125G / 05/2004 / Administration of Work and Leave Time within Facilities Management / 05/2006 / Deputy Chief Facilities Officer
128D (Cncld 02/10/2011) / 01/2006 / Subsistence Payments / 01/2011 / Director, Operations & Maintenance
129E / 12/2000 / Facilities Management Services Bulletins / 12/2002 / Deputy Chief Facilities Officer
131D / 11/2000 / Facilities Management Policy for Granting Military Leave / 11/2002 / Director, Human Resources & Training
132C (Cncld 02/10/2011) / 10/2005 / Facilities Management Performance Evaluation Survey Procedures / 10/2010 / Director, Operations & Maintenance and Associate Director, Work Management
134B / 11/2003 / Retirement/Resignation/Termination
Procedures / 11/2005 / Director, Human Resources & Training
135C (Cancld 08/23/2017 / 06/2008 / Facilities Management Employee Rewards and Recognition
FM Nomination Form
Extraordinary Contribution Form / 06/2013 / Director, Human Resources & Training
140-159 / Financial Procedures
140H (Cncld 02/10/2011) / 09/2004 / Authorization of Charge Support Documents / 09/2006 / Director, Operations & Maintenance
141F / 01/2010 / Reporting Fraudulent Transactions / 01/2012 / Deputy Chief Facilities Officer
60-199 / Other
160E (Cncld 2/10/2011) / 11/2003 / Use of University Facilities, Equipment, and Materials / 11/2005 / Director, Operations & Maintenance
167D / 11/2000 / Space and Equipment Security / 11/2002 / Director, Human Resources & Training
DIRECTIVE
NUMBER / DATE / TITLE / REVIEW
DATE / RESPONSIBLE DIRECTOR
200-299 / HUMAN RESOURCES TRAINING
200-219 / HRT Administration
201E / 12/2000 / Filling or Creating Positions / 12/2002 / Director, Human Resources & Training
203C (In Review) / 01/2001 / Selection Process for Primary Positions within Facilities Management / 01/2003 / Director, Human Resources & Training
204D / 11/2000 / Facilities Management Discrimination Policy and Procedure / 11/2002 / Director, Human Resources & Training
220-239 / HRT Programs
220D / 11/2000 / Educational Aid and Tuition Assistance / 11/2002 / Director, Human Resources & Training
221B / 12/2000 / Adult Education Leave Policy / 12/2002 / Director, Human Resources & Training
240-259 / Training Program
240C
(Cancld 10/30/2017) / 11/2000 / Employee Training and Development / 11/2002 / Human Resources & Training Manager
241F (In Review) (Cancld 08/23/2017) / 02/2007 / Apprenticeship Program Standards / 02/2012 / Director, Human Resources & Training and Apprenticeship Program Manager
260-279 / Health and Safety
260C
(Cancld 10/30/2017) / 11/2001 / Respirator Protection Program / 11/2003 / Safety Program Manager
262D
(Cancld 10/30/2017) / 06/2006 / Master Safety Rules / 06/2011 / Safety Program Manager
263C
(Cancld 10/30/2017) / 04/2002 / Safety and Health Program / 04/2004 / Safety Program Manager
264D / 08/2004 / Asbestos Safety Policy and Working Procedures / 08/2006 / Director, Operations & Maintenance
266C / 02/1999 / Confined Space Entry (See UVA Policy) / 02/2001 / Safety Program Manager
267C / 11/2003 / Facilities Management Policy on Drug and Alcohol Use (See UVA Policy) / 11/2005 / Director, Human Resources & Training
268A (Cncld 08/23/2012) / 08/1992 / Workers' Compensation Light Duty Work Assignments / 08/1994 / Director, Human Resources & Training
269B
(Cancld 10/30/2017) / 09/2002 / Control of Hazardous Energy (Lockout/Tagout) / 09/2004 / Safety & Health Program Manager
270A
(Cancld 10/30/2017) / 04/2003 / Hazard Communications Program / 04/2005 / Safety & Health Program Manager
271A / 11/2000 / Prevention of Workplace Violence / 11/2002 / Director, Human Resources & Training
272/903 / 05/1996 / Fire Safety / 05/1999 / Director, Health Systems Physical Plant
274 (Cncld 08/23/2012) / 12/2000 / Workmen’s Compensation Policy / Director, Human Resources & Training
275 / 04/2001 / Hazardous Materials Collection & Disposal / 04/2003 / Safety Program Manager
280-299 / Other
300-399 / PURCHASING
300-319 / Materials and Supplies Procurement
320-339 / Non-Professional Services Procurement
320F / 07/2004 / Contracting for Renovations, Major Repairs, and New Construction / 07/2006 / Office of Contract Administration Facilities Planning & Construction
340-359 / Professional Services Procurement
360-379 / Construction Contract Administration
360F (Cncld 01/31/2011) / 12/2008 / Construction Warranty Claims / 12/2013 / Office of Contract Administration
Facilities Planning and Construction
361B (Cncld 01/31/2011) / 05/2002 / Competitive Sealed Bidding Process for
Construction Projects / 05/2004 / Office of Contract Administration
Facilities Planning and Construction
362C (Cncld 02/11/2010) / 04/2007 / Change Orders for Construction and Professional Services Contracts / 04/2007 / Office of Contract Administration
Facilities Planning and Construction
DIRECTIVE NUMBER / DATE / TITLE / REVIEW
DATE / RESPONSIBLE DIRECTOR
363A (Cncld 02/11/2010) / 04/2005 / Procedure for Resolution of Contractual Claims / 05/2007 / Contract Administration Manager
364 (Cncld 02/11/2010) / 07/2004 / Selection Plan for Design-Build, Construction Management, and Competitive Negotiation Procurements / 07/2006 / Construction Services Manager
Facilities Planning Construction
380-399 / Other
382H / 11/2005 / Conflicts of Interest (See UVA Policy) / 10/2010 / Deputy Chief Facilities Officer
383E (Cncld 02/03/2010) / 05/2002 / Evaluation of Contractor Performance / 05/2004 / Office of Contract Administration
Facilities Planning and Construction
384F (Cncld 02/10/2011) / 07/2004 / Facilities Management Procurement Offices / Director, Operations & Maintenance
400-499 / FACILITIES ADMINISTRATION
400-419 / Space Administration
420-439 / Real Estate
420
Demolition Permit / 05/2001 / Demolition of Facilities / 05/2003 / Real Estate & Space Management
440-499 / Other
500-599 / FACILITIES PLANNING
500-519 / Facilities Master Planning
520-539 / Capital Projects Program
520J &
Handbook / 10/2009 / A/E Approval Process and Capital Project Steering Committee Procedures / 01/2014 / Director, Facilities Planning Construction
521B (Not On Line) / 05/1993 / Approval of Architects/ Engineers for Capital
Outlay Projects / 05/1996 / Director, Facilities Planning Construction
522 (Cncld 02/11/2010) / 08/2003 / Environmental Impact Report (EIR) / 08/2005 / Director, Facilities Planning Construction
523 (In Review 01/25/2011) / 06/2004 / Management of Storm Water
540-559 / Facilities Design
540C (Cncld 01/31/2011) / 11/2000 / University of Virginia Facilities Guidelines, May 1998 Edition / 05/2001 / Office of the Senior Review Architect
542C (Cncld 01/26/2011) / 09/2007 / University of Virginia Facilities Division I Template / 09/2009 / Office of the Construction Services Manager
560-579 / Project Management
561A / 06/1991 / Renovation Project Cost Estimates / 06/1993 / Director, Facilities Planning Construction
562E (In Review 01/31/2011) / 04/2006 / Building Permits and Project Permits / 04/2007 / University Building Official
564 (In Review 01/31/2011) / 05/2005 / Certificates of Use and Occupancy (Medical Center) / 05/2007 / University Building Official
580-599 / Other
581C / 02/2001 / Utilities Infrastructure Development Strategy / 02/2003 / Director, Energy & Utilities
DIRECTIVE
NUMBER / DATE / TITLE / REVIEW
DATE / RESPONSIBLE DIRECTOR
600-699 / WORK MANAGEMENT
600-619 / Work Reception
600G (Cncld 02/10/2011) / 07/2005 / Service Call Policy and Procedures / 07/2007 / Director, Operations & Maintenance and Director, Health System Physical Plant
601C / 05/1998 / Emergency and Routine Service During Other Than Normal Working Hours / 05/2000 / Director, Energy & Utilities
620-639 / Work Control
640-659 / Planning & Estimating
640G (Cncld 02/10/2011) / 12/2005 / Facilities Management Pricing Policies and Procedures for Major Work / 12/2010 / Director, Operations & Maintenance
660-679 / Facilities Inspection
660E / 12/2003 / Facilities Assessment Program / 12/2005 / Director, Operations & Maintenance
661A / 03/2005 / Structural Inspections / 03/2007 / Director, Operations & Maintenance
680F / 12/2005 / Insurance Claims Policy & Procedures for Loss or Damage to University Property; Insurance Claims Involving Loss to University Property / 12/2010 / Director, Operations & Maintenance
700-799 / PLANT OPERATING PROCEDURES
700-719 / Maintenance
700D / 01/2006 / Paint Removal by Burning / 01/2008 / Director, Operations & Maintenance
701C / 02/1997 / Out-of-Service Fume Hoods / 02/1999 / Director, Operations & Maintenance
703C / 02/2001 / Entrapped Elevator or Wheelchair Lift Passengers / 02/2003 / Director, Energy & Utilities
706B / 10/1998 / Fire Alarm Systems / 10/2000 / Director, Energy & Utilities
708B (Cncld 02/10/2011) / 06/1999 / Preventive Maintenance / 06/2001 / Director, Operations & Maintenance
709C / 06/2004 / Elevator Maintenance Program / 06/2006 / Director, Operations & Maintenance
710/906 (Cncld 02/07/2011) / 08/1996 / Plant Operations and Maintenance Policy / Director, Health Systems Physical Plant
711/913A / 01/1997 / Code Compliance - Smoke/Fire Wall Penetrations / 01/2000 / Director, Health Systems Physical Plant
712A/914A / 06/1997 / Elevator Failure/Passenger Evacuation / 06/1999 / Director, Health Systems Physical Plant
720-739 / Renovations
723A/902A / 09/1995 / Infection Control for Construction / 09/1997 / Director, Health Systems Physical Plant
740-759 / Energy & Utilities
740E / 02/1999 / Excavation Permits / 02/2001 / Director, Energy & Utilities
741C / 04/1998 / Use of Steam Tunnels / 04/2000 / Director, Energy & Utilities
742D / 02/2001 / Utility or Building System Outage, Interruption, or Failure / 02/2003 / Director, Energy & Utilities
Director, Health Systems Physical Plant
746 / 11/1997 / Easements for Utilities / 11/1999 / Director, Energy & Utilities
760-769 /

Building Services

770-779 / Landscape and Grounds
780-789 / Transportation
780G (Cncld 03/21/2011) / 03/2010 / Motor Vehicles Accident Reporting Procedure / Associate Director, Work Management
790-999 / Other
790D / 06/2004 / Spill Prevention Control and Countermeasure Plan / 06/2004 / Director, Operations & Maintenance
791C / 03/2001 / Master Keys / 03/2003 / Deputy Chief Facilities Officer
792I / 05/2012 / General Dress Guidelines and Issuing and Wearing of Approved Apparel / 11/2017 / Deputy Chief Facilities Officer
DIRECTIVE
NUMBER / DATE / TITLE / REVIEW
DATE / RESPONSIBLE DIRECTOR
793B / 04/2001 / Hazardous Material Collection and Disposal (See FM Directive 275) / 04/2003 / Safety Program Manager
795B (Cncld 02/10/2011) / 03/1998 / Yard Waste Composting Plan / 03/2000 / Director, Facilities Operations
797C (Under review (01/25/2011) / 06/2003 / Refrigerant Management / 04/2011 / Energy & Utilities/Environmental Engineer
797D / 03/2018 / Refrigerant and Halon Management / Environmental Resources
798A / 06/2003 / Facilities Management Electric Motor Replacement Policy / 04/2005 / Energy Programs Manager
(PDF) / 11/2013 / University of Virginia Snow and Ice Control Plan 2013-2014 / 11/2013 / Director, Health Systems Physical Plant
Director, Operations & Maintenance
901A (Cncld 02/07/2011) / 01/1997 / Snow & Ice Control Plan - HSC / Director, Health Systems Physical Plant