COLLECTIONS AND CAMPAIGNS
Requirement / Do we comply / Comments/Actions needed /
  • Telephone and door knock appeals can only be conducted Monday to Saturday between 9am and 6pm.
  • No telephone or door knock appeals can be conducted on Sundays or Public Holidays.
  • Street appeals in the Perth Metropolitan area require a Street Appeal permit. For information and application forms visit
  • Where a street appeal is conducted all collection tins must be sealed, clearly show the charity’s name and be consecutively numbered.
  • Collectors are to wear ID badges showing their name and the name of the charity.
  • No person involved in a street collection may be paid.
  • Some raffles require a permit from the Department of Racing, Gaming and Liquor. For information and application forms visit

Collections conducted within the prescribed timeframes
Regulation 14 - Charitable Collections Regulations 1947 (WA) / Yes / No
Permit obtained for scheduled street collection.
Section 3 - Street Collections (Regulation) Act 1940 (WA) / Yes / No
Permit obtained for scheduled raffle
Section 102 - Gaming and Wagering Commission Act 1987 (WA) / Yes / No
Collection tins are sealed, labelled and numbered
Regulation 7 - Street Collections Regulations 1999 (WA) / Yes / No
Collectors have been issued with ID badges.
Regulation 5 - Street Collections Regulations 1999 (WA) / Yes / No
Campaigns and appeals include the name and contact details for the charity / Yes / No
Written campaigns accurately describe what the funds are collected for and how they will be used / Yes / No
Contracts/agreements with third parties and commercial fundraisers in writing / Yes / No
BANKING
Requirement / Do we comply / Comments/Actions needed
Bank all collected monies within 7 days
Regulation 11(1) - Charitable Collections Regulations 1947 (WA) / Yes / No
Bank all monies raised on charity’s behalf within 14 days of collection
Regulation 11(2) - Charitable Collections Regulations 1947 (WA) / Yes / No
Two account signatories authorised in writing
Regulation 11(4) - Charitable Collections Regulations 1947 (WA) / Yes / No
ACCOUNTS
Requirement / Do we comply / Comments/Actions needed /
  • If your Charity is unsure how to set up its accounts you may wish to consider adopting the National Standard Chart of Accounts (SCOA).
For more information about the SCOA visit  Manage my charity Report annually  National SCOA
  • Your Auditor should be one of the following a Registered Company Auditor or member of the:
-Institute of Chartered Accountants,
-Australian Society of Certified Practice Accountants,
-Institute of Public Accountants or
-The Association of Taxation and Management Accountants.
If your Auditor is not a part of any of the above categories please contact Charitable Collections Licensing on telephone (08) 6552 9364 or 1300 30 40 74for information about special approval applications.
Keep accounts of charitable collection income received.
Section 15(1) - Charitable Collections Act 1946 (WA) / Yes / No
Keep accounts showing how charitable collection funds applied.
Section 15(1) - Charitable Collections Act 1946 (WA) / Yes / No
Audit accounts each year.
Section 15(1) - Charitable Collections Act 1946 (WA) / Yes / No
Submit accounts and audit report to Commerce within 6 months of the end of financial year. / Yes / No
RECORD KEEPING
Requirement / Do we comply / Comments/Actions needed / If you are incorporated in Western Australia and require a replacement certificate of incorporation or a copy of the rules make an application through using the AssociationsOnline portal ( or contact 1300 30 40 74.
Keep a copy of the certificate of incorporation or registration / Yes / No
Keep an up to date copy of the rules/constitution/articles / Yes / No
Keep a copy of the issued licence certificate. / Yes / No
CHANGE OF DETAILS
Requirement / Do we comply / Comments/Actions needed / The Principal Executive Officers (PEOs) are the people who have decision making powers for the organisation such as the Chair/President, Directors, Chief Executive Officer and Treasurer. Consumer Protection must be notified in writing of any changes to the PEOs for the charity within 1 month of the change occurring. Forms available from
Commerce advised of Principle Executive Officer changes Regulation 8 - Charitable Collections Regulations 1947 (WA) / Yes / No
Commerce advised of address changes / Yes / No
CONFLICTS OF INTEREST
Requirement / Do we comply / Comments/Actions needed / Decision makers must take steps to manage any conflict existing between their duties to the Charity and their personal interests.
Depending on the Charity’s corporate structure there may be specific legislative processes to be followed when dealing with a conflict of interest. If so please refer to these requirements.
Charity has a conflict of interest policy / Yes / No
Conflicts of interest are declared when they occur / Yes / No
Disclosures are recorded / Yes / No
Interested party withdraws from the decision making process. / Yes / No
CORPORATE STRUCTURE
Requirement / Do we comply / Comments/Actions needed / There will also be legal requirements attached to your Charity’s particular corporate structure:
  • Associations Incorporation Act 2015 WA - Department of Mines, Industry Regulation and Safety –
Health Check for Incorporated Associations
  • Corporations Act 2001 - Limited companies – Australian Securities and Investments Commission –
  • Incorporated associations outside WA- contact relevant state regulator
  • Charity registration and taxation – Australian Charities and Not for Profits Commission –

Committee is aware of the obligations associated with charity’s legal structure / Yes / No
The requirements relevant to this legal structure are being met. / Yes / No

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July 2017