Initial EFSA Learning Programme5.2. Response Options & Recommendations

Initial EFSA Learning Programme5.2. Response Options & Recommendations

5.2.Response Options & Recommendations

Session-at-a-glance

Content / Approximate Time / Instructional Activity
Introduction / 20-30 minutes / Plenary presentations (less time is needed if participants are already familiar with options)
Exercise 13: Preparing Response Recommendations / 75 minutes / Small group work
Response Option Presentations / 60 minutes / Team presentations to plenary group
Total Time / 165 minutes

Session Objectives

After this session, participants will be able to:

• List the various emergency response options available to WFP, as well as the needed responses that do not fall under WFP's responsibilities, such as water, sanitation, health, roads, schools, education, etc.
• Describe the conditions that would warrant selection of each of those option.

Session Supplies

• Power-point: Response Options & Recommendations.ppt
• Documents:
• TGS. #6, Annex 1, parts 9-13

Key Messages

• The response recommendations made by the Initial EFSA team are based on the findings from the situation analysis and the anticipated evolution of the situation over the next three months (the forecast analysis.)
• It is essential for the Initial EFSA team to draw clear links between its recommendations and its findings & forecasts.
• The response options open to WFP in its emergency responses include:
• Food distributions (general or targeted);
• Cash and voucher transfers;
• Food for Work, Cash for Work;
• Supplementary feeding to malnourished individuals; and
• Institutional feeding (e.g. schools).

Guidance

Be sure to review TGS # 6, Section 10.

Facilitator Guidance and session preparation

This is the final step in the Initial EFSA analysis process. Participants may need some introduction to or updating on WFP response options. You should gauge the level of need: if there is much familiarity with the response options, skim through the introduction very quickly. If you believe there is a significant number of participants who have not encountered these response options before, plan to spend a bit more time going over the options and describing the conditions under which each might be warranted.

Time should be taken as well in this session to focus on those particular sectoral (or cluster) responses that do not fall under WFP's set of responsibilities such as water, sanitation, health, roads, schools, education etc. While WFP would not be the agency implementing these responses, the IEFSA team does have a responsibility of drawing the attention of the appropriate agencies (UN, NGO and Government) to key needs in these areas that are likely to cause hardship, even if not related directly to food. In such cases, WFP would indeed be responsible for advocating for further investigation and possible response actions.

Once again, refer participants to Parts 9-13 of Annex 1 in TGS #6 which excellent guidance to participants as they begin to consider their response recommendations. Encourage them to review these sections of Annex 1 before they begin the exercise.

Room Setup

Arrange for small group working tables.

Session Activities

Introduction

20 - 30 minutes

Use PPTs 1-4 to go over the session purpose, show where in the process participants currently are, and the information (from TGS #6) on which response options should be based.

The duration of this introduction activity will depend upon how familiar your participants are with basic WFP emergency response options. If they are well acquainted with these options, feel free to shorten this activity and move to PPT 8.

If they are not well-acquainted with WFP options, proceed as follows.

Use PPTs 5-6 to review WFP response options. Have the participants turn to page 26 of the TGS #6 and take a few minutes to review the decision tree and identify the various response options listed on the tree. As they identify them, write each on a flip chart and ask participant volunteers to describe the conditions under which it would likely be warranted. After they have identified the various options on the tree, show PPT 7 and note any responses they might have missed.

Use PPT 8 to note the importance of the Initial EFSA advocating for responses to other life-threatening needs that may fall outside of WFP's responsibilities. These would include sectors such as water, sanitation, health, roads, schools, education etc.

Note that while WFP would not be the agency implementing these responses, the IEFSA team does have a responsibility of drawing the attention of the appropriate agencies (UN, NGO and Government) to key needs in these areas that are likely to cause hardship, even if not related directly to food. In such cases, WFP would indeed be responsible for advocating for further investigation and possible response actions. Urge participants to consider these other sector needs as they begin to make their response recommendations.

Use PPT 9 to emphasize the key importance of clearly linking the team’s recommendations to its findings and forecasts to enable stakeholders - and anyone else reading the team’s report – to understand the reasons for those recommendations.

Exercise 13: Preparing Response Recommendations

75 minutes

Use PPT 10 to provide instructions to the teams on Exercise 13 – Preparing Response Recommendations. Tell the teams to go back through their situation analysis, through their forecast analysis and decide which options are most appropriate given the scenario over the next three months.

In preparing their response recommendations, they should focus on the links between their findings, forecasts and the options available. Tell them to think about the conditions that would warrant a particular response option; if those conditions were found to prevail in their situation analyses then the option might well be warranted. The objective here is to encourage logical thinking – and ensure that participants are clearly linking their recommendations with the actual findings from the assessment and with the forecast analysis.

Just before they begin, show PPT 11 and encourage them once again to review Parts 9-13 of Annex 1 in TGS #6. Here they will find useful guidance in considering what response recommendations are appropriate.

Have them write their recommendations on the flip chart on which they wrote their forecast analysis and to be prepared

Response Option Presentations

60 minutes

Show PPT 12 to provide instructions for the team presentations. Allow about 15 minutes for each presentation, participant Q&A and facilitator feedback. Have each team presenter stand by his/her flip chart and have the other participants approach the flip chart for the presentation. Take as many questions and comments as the participants have, but try to keep each team’s presentation to no more than 15 minutes.

As you listen to each presentation, ensure that the options recommended by each team make logical sense in relation to the scenario. If there are evident discrepancies or illogical thinking, ask the team to trace its response option back through its forecast analysis and its situation analysis and provide the linkages that warranted the response option.

After each presentation, applaud the presenter and move on to the next.

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