Librarians’ Meeting
September 2, 2014
Present: Kasbohm, Boehnke, Proehl, Emery, Kochan, Lambert, Sullivan, DeLaney
Librarians shared the progress of their summer projects. Notes are from each Librarian. Jessie did not attend, but sent her notes to be included.
Kris Kasbohm
September 2, 2014
Strategic plan. College plan is being reviewed with an aim to update it but that has now beenpostponedto next summer. So, Library plan will proceed. For those of you who have written departmental strategic plans, please resend them to me and make sure the effective dates of your plan appear on the plan.
Mission will be approved by the Library Advisory committee at first meeting this fall.
Library Advisory Committee has been updated and membership is now:
Barbara Boehnke, Library Associate Director
Rita Capezzi, Associate Professor, English
Lori DiCamillo, Associate Professor, Teacher Education
Paola Fajardo-Heyward, Assistant Professor, Political Science
Kristine Kasbohm, Library Director
Matthew Kochan, Library Public Services Coordinator
Lisa Mastropaolo, Computer Support Specialist, ITS
Matthew Murray, Student, class of 2017
Phil Pfaff, Professor, Economics/Finance
Barbara Porter, Associate Dean, College of Arts & Sciences
Jeff Proehl, Library Technology Specialist
Andrew Stewart, Assistant Professor, Biology
Budget:
Further budget cuts are not necessary at this time. Still working to reconcile budget request with budget received. This will impact ‘one of” purchases such as laptops for the instruction room. Will continue to work on and update this group.
Barbara Boehnke
- The library fund structure has been revised. Liaisons will receive bi-monthly updates on the book budget balance, which will provide a reason for contacting your faculty liaison.
- Book withdrawls from the ConnectNY project got off to a good start, but due to staff attrition we did not accomplish as much as we planned.
- I appreciate the work done by the librarians in weeding the existing print collection and in creating a virtual reference collection. I am now trying to implement a coherent plan, based on your weeding decisions, for reducing the size of the print reference collection and bringing it back to the first floor, if possible before the next phase of renovations begins.
Jeff Proehl
Library website
- Work is ongoing.
- Server/test site was migrated.
- Drupal version and all modules have been updated.
- New modules are installed
- Initial design is complete. Currentlyl implementing design.
- Site is responsive and will have new menu system.
Summon
- All records sent to ProQuest.
- Working with Rosalie on MARC data mapping and setting up processes for updating/deleting records from Summon database.
George Emery
RFID Project
oCompleted Curriculum Center,
oStarted on Qs
oIncorporated CNY weeding list
oResolved problem with tagging DVDs
·ProQuest
oWorking on setup for Summon and Intota
oUpcoming Webx training sessions for Summon and Intota
oPlanned go live for Summon mid October
·MISO
oGroups met during summer
oUpdated MISO report
oWorking on new MISO recommendation report
Matt Kochan
The Space Committee shut down the renovation of the Reference area this year, so we could not make the changes that were envisioned.
Strategic Plan is complete and will be to Kris be then end of the week.
My FYE program was shut down due to no enrollment.
We hired plenty of students this year. If you have any projects and would like student assistance please let me know.
Kelly Lambert
The Instruction Team meets more frequently over the summer due to the busyness of teaching during the semesters. This summer we were trained on using the new classroom technologies, identified different furniture configurations for the space, and addressed some space issues including lighting, closet storage, and classroom supplies. We reviewed assessment results from course evaluations, faculty assessment of instruction, and the iSkills test. This information was used to plan our instruction goals for the coming year that include more focus on topic selection, citation, and using e-reference databases. We also finalized our Instruction Strategic Plan and agreed on use of an information literacy assessment rubric that will also be used by the CCC.
Various assets were created for the library in Compliance Assist, the system that will store and map our assessment data. The Instruction Strategic Plan has been loaded to the system and the Instruction Team have been organizing major assessments they have done and adding the files to an Assessment folder on the I Drive that is serving as a holding zone for these reports.
Kelly & Jeff have been working on migrating LibGuides, and we are currently live with Version 2. All existing guides have been moved to an unpublished status and are only published once edited using the new side navigation and updated box and link system. More info on general guidelines for layout will be forthcoming.
At the campus level, I worked with the CCC to identify learning goals and objectives for information literacy, devise a rubric, and presented on iSkills results. For the FYS instructors group. I co-presented a workshop on writing around the mandatory annotated bibliography assignment to include early writing assignments leading up to the annotated bib, use of NoodleTools to teach citation, and life after the annotated bib including a list of research assignments using the sources identified in the annotated bib in addition to or in lieu of a research paper.
Early in the summer I weeded and suggested purchases for GVRL.
Lisa Sullivan
I completed weeding the fiction in the curriculum center. Besides removing certain titles I pulled titles that needed to be replaced or repaired. I updated the catalog records for the titles that we kept or repaired. I updated the catalog records for the Newbery, Caldecott and Coretta Scott King award winners. I found out that this was a timely project because Deb Beis is running an FYS class on fairy tales. Many of the fairy tale books that we own are award winners but their catalog records were incomplete. Now it will be easier for the students to find the titles they need. The FYE class that I am co-running with Connie Pileri has started. The students are interested and we have guest speakers scheduled, including Joe Bieron (professor emeritus) who will speak on the history of Buffalo and Fr. Pribek and Kathleen DeLaney who will speak on the Irish in Buffalo. The FYE workshops are on the schedule and appear in GRIFFLink. They will be advertised in a weekly flyer to the freshmen. The FYS faculty have also been emailed about the workshops. Jessie & I will email the instructors again closer to the start date. I finalized the journal renewal list. Titles were cancelled and two titles were switched from print to electronic format. The information for these titles has been added to their order records, which will be important for Summon.
Kathleen DeLaney
29 April 2014
Rev. 14 May 2014
Rev. 11 Sept. 2014 (Librarians Meeting Minutes 02 Sept. 2014)
Summer 2014 Projected Projects
- Archives Strategic Plan – completed and submitted
- Archives Departmental Report – completed and submitted
- dPlan –Disaster Plan – semiannual update with personell changes; egress directions, supplies and directional signage; bull horns and laminated neon signs installed in Special Collections designating “valuable : recovery” items for Fire Dept. costs needed for supplies. staff training.
Ongoing = approved vendor costs for supplies; signage and room number issues relayed to facilities. n.b. library renovation and staff vacations, and changes in campus personnel/staffing stalled input from facilities. Staff training.TBD later in semester.
Outreach
Preparation for two major fall events (8 separate events):
- Banned Book Week Planning –September 22- September 26. Began plans late Spring discussing participation by faculty, classes and organizations. Commitment by Modern Languages, English and Education (to conduct panel discussion on Gabriel Garcia Marquez (Mon. Sept. 22 1 -2pm), censorship/anthropomorphism in Charlotte’s Web (Mon. 12-1), intellectual freedom (Dr. Jane Fisher’s capstone class with other faculty guests from Religious Studies and Philosophy (Wed. Sept 24. 1-2); and Sigma Tau Delta (English Honor Society to run Readout from 12-2 (Friday, Sept. 26). Update: CPLD reassigned Commuter Club to organize PB&J Monday (Mon., Sept. 22). Office of Community Engagement (Sr. Pat Brady) & Women & Gender Studies, Dr. Johanna Fisher’s WST class will have a speaker discuss Immigration and Refugee rights in library (Wed. Sept. 24). (6 events, plus displays and publicity)
Ongoing through September 26.
- The Irish Literary Revival and the City of Light: W.B. Yeats and Florence Farr ~ Visits to Buffalo, NY ~ 1907-1914- Sept. 3 – October 9 (full exhibit and display, including captions, design work, publicity)
Ongoing through October 11 –Planned removal of exhibit
- Fall Archives Speaker Series lecture – Tuesday Oct. 7 at 7 p.m. Dr. Joseph M. Hassett, ’64, noted Yeats scholar will speak on the same topic. (preparations, invitations, publicity)
Ongoing until after event
This project had numerous challenges due to vacancies in Fine Arts and Marketing Communication which impacted my work by increasing much more of my time and resources than originally anticipated.
Exhibit is open to the public during regular library hours. Archives Speaker Series will be an evening event due to speaker’s commitments. The exhibit celebrates and features his generous gift of rare Yeats books and other materials to the Archives and Special Collections and the Library.
This event may be used as a “credit” for FYE Griff101participants since it is tied to the ARTS/Canisius program.(Brochure from Fine Arts forthcoming week of September 15th).
Processing
Current and backlog –ongoing as able. Backlog has grown over the summer as a result of College structuring, and lack of student or professional staff.
Ongoing
Collections MSS. 30.0 Church Musicians Guild- 5 boxes; good condition; minimally processed using MPLP (more product less processing technique)
MSS 7.0 Housing Opportunity Made Equal (HOME) – 17 boxes; varying states; v. poor condition on two boxes; can work off of original finding aid, but manually processed.
Numerous changes to College structure impacted ability to process these and other collections. Restructure of Student Services, Admissions, Alumni and Deans Offices, among others greatly increased identification review and intake of collections, and stalled flow of review of Collections so designated from Library Renovation Process before return to stacks.
Ongoing
Finding Aid Pilot Project
NYEAD Program: w/ John Bewley @ UB for NY State Archives. This project will assist with preparation and cataloging of our finding aids for inclusion into a regional database. Two small collections will be the test batches (QUADRANGLE and MSS 30.0 Church Musicians.
N.B. This project was completely stalled due constraints set in motion by College restructuring. I am still I involved, and will proceed this fall.
Ongoing
American Institute of Physics (AIP) – Annual grant funds to convert legacy finding aids to EAD. If funds can be used for personnel, this may be an opportunity to convert Ruddick Collection Finding Aid to EAD, AIP funded processing of original Collection.
Apply next Summer. We rate very Eligible.
IMLS-Art Conservation Grant to Clean and Restore Painting by S. M. Roosevelt
Challenge- needed signatories from Fine Arts and Commitment from the Grand Island art conservator, plus detailed plan from Fine Arts faculty. The faculty member left Canisius, and this grant application could not be completed.
If program is available in 2015 (with reduced funding),we’ll apply.
Content DM (CDM) – WNYLRC through the 3Rs and NY State Archives announced the migration of New York Hertitage newspapers into New York Historic Newspapers (NYHN) database. As a result, Canisius will migrate our CDM collections into WNYLRCs collection. Migration is completed on our newspapers to NYHN and will be live this fall (date to be announced by WNYLRC…persistent links will be catalogue ready). Other digital photographic and archival collections will gradually migrate; and will necessitate close metadata management. This project, also impacted my planned work, but it is anticipated that eliminating our Content DM license will be a significant cost savings. Much time was spent negotiating with WNYLRC before the merger, as well as discussing alternate options with AJCU colleagues.
Jessie Blum (did not attend meeting, but submitted notes)
Summer projects:
- I worked on VR assessment. I developed a rubric for scoring questionpoint chats for the months of April and May 2014. I also looked at all the chats from January 2014 – June 2014 and assigned each question to a topic. I wanted to see what kinds of questions our patrons were asking via VR to see if there was a way of created an FAQ or better answering these questions on our website in the future.
- I established the embedded librarian program. Kelly, Matt, Jeff and I met several times to determine what this program might look like. In doing so, I also created a menu of instructional services that will be implemented soon.
- I planned and ran the annual Orientation program.
- Kelly and I planned our section for the FYE program now known as Griff 101.