KENT COUNTY COUNCIL
EDUCATION DEPARTMENT
HADLOW PRIMARY SCHOOL
JOB DESCRIPTION
SCHOOL CARETAKER
OUTLINE OF DUTIES
FREQUENCY
e.g. Daily
1. To attend to the opening and closing of the premises at Daily
designated times and to be responsible for general security
at all times. In this connection school caretakers may be
called out at unsocial hours or at weekends to deal with
security problems.
2. To meet and attend to all contractors visiting or working on Daily
the site.
3. To receive and check all goods and supplies and to distribute Daily
them as necessary.
4. To oversee, as instructed, the efficient working of heating plant
and lighting, monitor fuel consumption and re-order where Daily
necessary, keeping required records.
5. To read meters as necessary and maintain approved records, As reqd
including any concerned with energy from floor lever.
6. To undertake specified indoor cleaning duties, including the Daily
inside surfaces of windows up to 11 ft from floor level.
7. To clean and be responsible for the tidiness of paths, drives As reqd
and other hard surfaces within the site grounds.
8. To note and report as necessary on matters affecting the health Daily
and safety of persons on the site.
9. To undertake repairs and maintenance on furnishings and As reqd
buildings against a County-approved list.
10. If participating in an approved “Handyperson” scheme, to Daily
undertake maintenance and repair tasks against the County –
approved list.
11. To keep paths, access points and entrances free of snow and As reqd
ice to ensure safe passage.
OUTLINE OF DUTIES (continued)
12. Where a swimming pool is present, to carry out maintenance As reqd
duties as instructed. This will include: maintaining water purification
plant and use of chemicals.
13. To carry out errands, such as escorting moneys to the bank As reqd
as directed by the Head of Establishment.
14. To maintain caretaker diary. Daily
15. Periodically, to clean lamp shades and light diffusers, Thrice
taking account of instructions given on cleaning at heights. annually
16. The reporting of defects in buildings, furniture, fittings As reqd
and plant, as required by regulations or the instructions of the
Head of Establishment.
17. The replenishing of soap, towels and toilet paper to Daily
all lavatories on the site as necessary.
18. In respect of cleaning:
a) to monitor, as requested by the Head of Establishment Daily in term time
the performance of the contract cleaners, to report
accordingly to the Head and to make appropriate entries
in the Site Record Book.
b) make known to the Headteacher an deficiencies in As reqd the service
c) provide access to the premises for contract cleaners within As reqd
approved times
d) in the event of the suspension of contract cleaning, to As reqd
supervise any direct labour cleaners engaged by the Authority.
e) emergency cleaning in critical areas (e.g. toilets) as directed As reqd
by the Head of Establishment, where the contractor has failed
and a health risk is deemed to exist.
19. To maintain adequate stocks of caretaking and cleaning As reqd
supplies ( for areas which are the responsibility of the school
caretaker) and to re-order from the approved supplier as necessary
in accordance with procedures.
20. With regard to lettings, to carry out security duties and As reqd
associated cleaning up to at least two occasions per term time
week and one weekend in four.
Signed ______Date:______
Hadlow Primary School is committed to safeguarding and promoting the welfare of children. All aspects of this job are to be carried out with this in mind.
KENT COUNTY COUNCIL
JOB PROFILE
(Standard Job Description, Skills and Behaviours for the Job)
SECTION 1
JOB FAMILY / Premises SupportJOB PROFILE TITLE / Premises Support 6
(normally apply to Caretaker and Handyperson posts)
GRADE
DATE / March 2003
Summary of Job:
Ensure the security of the establishment, provide a cleaning and general maintenance service of internal and externally buildings and surrounding areas. Specific duties will vary according to the establishment.
Outline of Main Duties:
1. If required by the establishment, maintain the security of the premises by opening and closing premises (including times for lettings), checking and replacing CCTV tapes (where applicable), repairing doors, latches and fences, acting as key holder for out of hours contact to maintain a safe environment.
2. Undertake the general checking and cleaning of some parts of the establishment, as directed, and if required cover for any absence of the cleaner i.e. dusting, vacuuming, cleaning toilets, emptying bins, etc., to ensure a tidy environment is maintained.
3. Ensure outside areas are kept free from litter, sweeping leaves, emptying bins, etc., and if required grass cutting and grass maintenance to maintain a clean and tidy environment.
4. Undertake daily and seasonal maintenance of the site and equipment, inside and out, as required for the type of establishment including changing light bulbs and tap washers, clock batteries, door locks, woodwork, decorating, clearing drains and toilets, cleaning and repairing wheelchairs to ensure a safe environment is maintained.
5. Maintain adequate supplies of cleaning materials and supplies (oil, light bulbs, batteries, salt, etc), re-ordering when needed, to meet the establishments needs.
6. Attend training courses as required and assist in the training of other premises support staff as directed.
7. Comply with Health & Safety, Fire Regulations and other County policies
According to the requirements of the particular establishment some or all of the following duties may be required:
8. Carry out maintenance duties on swimming pool (where relevant) including maintaining water purification plant and use of chemicals to meet health and safety requirements.
9. Drive minibus for client journeys, outings and or staff journeys in accordance with the Highway Code to meet the establishment’s needs.
10. Provide a first point of contact for all deliveries, moving items to an appropriate area to keep passageways clear and hazard free.
11. Move heavy and awkward shaped furniture and supplies as requested, and work at heights as required in accordance with Health and Safety regulations and after the completion of a Management Risk Assessment.
12. Escort and advise maintenance contractors attending the building who may be pricing or carrying out a job to ensure the contractor is given adequate information to complete the task.
Staff & Others Supervised by the Job Holder:
Assistant Caretaker, Cleaners (in-house or contractors) as applicable
Note: Where a job holder carries out duties which are not included in the Main Duties above, these can be attached to this Job Profile.
It is recognised that some job holders may not carry out all the Main Duties in their particular place of work
JOB PROFILE: PS6 (Caretaker / Handyperson posts)
SECTION II
This section to be used at Induction, Appraisal and for Personal Development Planning.
Skills Required:A skill describes what you need to know and be able to do in order to perform the job at a fully competent level. Skills include every kind of knowledge and experience required. Full descriptions for each level are set out in the Skills Dictionary. The skill levels build on each other so that if level 3 is required for the job, levels 1 and 2 will also be needed.
Skills Summary (wording from Skills Dictionary) / Level
1 / Technical Skills and Qualification
· Use of a range of basic tools and machinery, eg. lawn mowers, kitchen equipment, cleaning equipment, etc.
· Follows work routines/instructions
· May require a driving licence
· Day to day operational maintenance of plant and equipment, eg. topping up fluids (oil, petrol, diesel, cleaning fluid, etc.), shelf stacking, etc.
· Knowledge that is usually acquired based on “on the job training”, but often requiring some attendance of formal courses e.g. certificate in First Aid, safe operation of equipment, etc. / 2
2 / Operational Knowledge
· Knowledge across a number of jobs, services and/or processes within the area/site
· Knowledge of how own job fits into the activity and role of the area/site
· Knowledge of a range of other jobs in the area/site / 2
3 / Planning and Organising
· Knows how to organise own work load
· Knows how to prioritise work and deliver on time
· Contributes to day-to-day smooth running of the unit or process
· Able to maintain accurate and timely records as required by the role e.g. cash returns, client diaries etc.
· Identifies and knows how to solve everyday job-based problems in liaison with supervisor / 2
4 / Working with People
· Able to establish a rapport with service users as necessary e.g. clients, members of the public, etc.
· Understands how to encourage and influence people to get the best from them
· Understands the needs of others and able to respond accordingly / 2
5 / Communication
· Able to understand information, advise and liaise with others accordingly
· Able to be receptive to information being communicated (which can be non-verbal), contribute to its interpretation and pass on to others as appropriate
· Has written and numeric skills in order to complete more detailed records and reports
· Able to listen, observe and contribute to discussions as required for the job e.g. client care, child care, work plans etc.
· Able to communicate using information technology as required for the job / 2
6 / Money Skills
· None applicable / 0
7 / Health and Safety
· Understands and able to apply Health and Safety procedures relevant to the job such as:
- Manual handling;
- safe use of machinery and/or equipment;
- COSHH ;
- First Aid and Hygiene Practice;
- lone working procedures and responsibilities
· Able to recognise and to deal with emergency situations / 2
8 / Equality
· Understands equal opportunities
· Deals with all clients and work colleagues fairly regardless of race, colour, sex, disability, age or religious belief under guidance from Line Manager / 1
Behaviours for Success:
The “Behaviours for Success” framework is designed to help us understand how people who are successful in their jobs behave at work. Behaviour descriptions is a new way of looking at how people do their job well and these are set out in the Behaviours for Success Dictionary. These are grouped under four headings:
1. Focussing on the customer
- how we work with both internal and external customers and service users to provide a customer focussed service
2. Personal Resourcefulness
- how we enhance our personal ability to deliver an excellent service
3. Relationship Building
- how we work with colleagues and partners
4. Managing for Success (for managers)
- how managers encourage and enable staff to deliver excellent service
These Behaviours for Success apply to everyone, no matter what job they are doing within KCC. Your Line Manager will give you more information on the Behaviours and what they mean for you and your job.