CRAFT, RETAIL, NON-PROFIT SALES VENDING
GUIDELINES & APPLICATION 2016

1.  REGISTRATION DEADLINE – Space is very limited, deadline is May 31st. Selection of vendors will be chosen no later than May 6th. Vendors will be notified via e-mail message. Returning vendors are not automatically accepted.

2.  LOCATION – Each food vendor will be located at one of two locations along the lakefront: The “Gravel Pit” 303 W. Race Street, or Kingston City Park, 333 W.

Race Street.

3.  HOURS OF OPERATION – Monday, July 4th 11 a.m. – 10 p.m.

TYPE / Without
Electric / With
Electric
Craft/Retail Sales
10’ x 20’ / $175 / $225
Non-Profit
10’ x 10’ / $75 / $125

4.  SCHEDULE OF FEES

5.  RESTRICTIONS – No food, beverages, or water may be sold or given away as a craft/retail sales, or

non-profit vendor. For food sales a “Food Vending” application must be submitted. Only pre-bottled jellies, jams, honey, sauces, cider, baked-sale items are allowed.

No alcohol firearms, weapons, drugs or drug paraphernalia will be permitted!

6.  SET UP/TAKE DOWN – Set up will begin at 8 a.m. on July 4th. Specific set-up times will be assigned to each vendor, and vendor set-up time will be stated in acceptance - email message.

Vendors are PROHIBITED in vending areas until assigned set - up time, early set up is not allowed. Early take down will not be allowed; vendors must remain open until 10 p.m.

7.  UNLOADING/PARKING - Vehicles will be allowed to drive into the vending areas from 8:00 – 10:45 a.m. to unload and set up. After unloading all vehicles must be moved to designated vendor-parking area. At 10:30 p.m. vendors will be allowed to drive into the vending areas to pack up.

Anyone, including workers, volunteers etc. driving vehicles in vending areas during the hours of operation 11a.m. – 10:30 p.m. will be fined, and vendor will not be considered for future City of Kingston events.

8.  CANOPIES – Due to wind on the lakefront, all four corners of canopies must be secured to the ground. The use of stakes in the asphalt is prohibited! Sandbags, cinder blocks, etc. may be used.

9.  ELECTRICAL USAGE – Electricity is very limited and is on a first-come, first-serve basis, and requires prior approval. Your electrical usage cannot exceed 20 amps. In order to better serve you, and to prevent power outages it is required that vendors completely fill out the enclosed electrical usage form in detail with the amperage of all electrical items being plugged in at the event. Any electrical items found plugged in not listed and approved on the “Electrical Usage” form, will result in vendor being closed for business, and not being considered for future City of Kingston events!

10. HOUSEKEEPING – Trash may be left in sealed trash bags next to trashcans or trash boxes placed throughout the vending areas. Upon leaving, your area must be left clean and trash free.

11. CANCELLATION POLICY - Vendor fee will be refunded if notice is given by May 31st. No refunds for inclement weather will be given.

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CRAFT, RETAIL & NONPROFIT SALES

VENDING APPLICATION - 2016

(APPLICATIONS MUST BE RECEIVED BY May 31st)

PLEASE PRINT LEGIBILY

Business Name:
Contact Person:
Address:
City, State, Zip:
Phone:
E-mail:

Please check the appropriate box below.

TYPE / Without
Electric / With
Electric
Craft/Retail Sales 10’ x 20’ / $175 / $225
Non-Profit
10’ x 10’ / $75 / $125

Type of Set up: ______Total dimensions (if a trailer include hitch): ______

Length of Time to Set up Booth ______

Please give a brief listing of items to sell and price, or items that will be given out free.

If disseminating information, give a brief listing of that info.

ITEM PRICE ITEM PRICE

______

______

______

______

______

______

______

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CRAFTER, RETAIL & NON-PROFIT SALES - 2016

ELECTRICAL USAGE FORM

1. Item /
Amps
/ 3. Item /
Amps
/ 5. Item / Amps
2. Item /
Amps
/
4. Item
/
Amps
/ 6. Item / Amps
Sub-Total /
A. ___
/ Sub-Total /
B. ___
/ Sub-Total / C. ___

Add sub-total amps A, B, C, = Total Amps ______

------

Inspection Date/Time Infractions and/or Changes

______

Inspected By: ______

Inspection Date/Time Infractions and/or Changes

______

Inspected By: ______

Inspection Date/Time Infractions and/or Changes

______

Inspected By: ______

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CRAFTER, RETAIL & NON-PROFIT SALES – 2016

VENDING CONTRACT

Please READ carefully, initial each item and sign below:

1.  I understand and agree that I am required to be present on July 4th, at my assigned time to set up my booth, and to be open for business no later that 11:00 a.m., and if I’m not present at my assigned time my booth space will be forfeited ____

2.  I understand and agree that vehicles are NOT allowed in vending areas during event operation times, 11:00 a.m.-10:30 p.m.; and anyone including my staff, volunteers etc. driving vehicles in vending areas during these hours of will be fined, and I will not be considered for future City of

Kingston events ____

3.  I understand festival hours are 11 a.m. – 10 p.m. and I agree to remain open during these times. ____

4.  I understand and agree that if any other electrical items are plugged into the parks outlets that are not approved on the “Electrical Usage Form”, that I will be closed for business and will not be considered for future City of Kingston events. ___

5.  I understand and agree that if I cancel after May 31st my vendor fee is non-refundable, and there are No refunds for inclement weather. ____

6.  I understand and agree that I may not sell or give away any food, water or beverages, except what is stated in these guidelines. ___

7.  In consideration of the City of Kingston allowing me to participate in ”Smokin’ The Water” ("event"), I hereby agree to waive all claims against, release, and hold harmless the City and all of its officials, officers, agents, employees, in both their public and private capacities, from any and all liability, claims, suits, demands, losses, damages, attorney’s fees, including all expenses of litigation or settlement, or causes of action which may arise by reason of injury or death of any person or for loss of, damage to, or loss of use of any property arising out of or in connection with my participation in the event. I agree that the City of Kingston, its officials, employees, agents, and representatives have the right to use pictures of me taken at the event without payment to me.___

8.  I have read all the vendor guidelines and rules, and agree to adhere to these. I understand and agree that any violation of these will forfeit my privilege to participate in any future events sponsored by the City of Kingston Parks and Recreation department. ___

Signature: ______Date: ______

Please submit the following no later than May 31, 2016:

q  Payment made out to the “City of Kingston”

q  Completed application pages 2 - 4

q  Copy of 501(C)3 if you are a NON-PROFIT ORGANIZATION

***keep page 1 as your reference for rules, guidelines, etc... This is the only copy of this

that will be sent!!

To: Kingston Parks & Recreation

ATTN: Debbie Russell

` 201 Patton Ferry Rd.

Kingston, TN 37763

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