2010 Eastern Ontario District One Day Conference

2010 EASTERN ONTARIO DISTRICT ONE DAY CONFERENCE
MAY 4, 2010
CALVARY TEMPLE,
BELLEVILLE, ON
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WELCOME AND CALL TO ORDER
The Chairman welcomed the delegates to the One Day Conference and called the meeting to order. Appreciation to Roger White and the staff of Calvary Temple was given.
VOTING BAR
MOVED, SECONDED AND CARRIED
Be it Resolved that voting privileges be extended to those wearing VOTING badges.
The Chairman recognized the missionaries who were able to join the One Day Conference.
CONFERENCE VOTING PRIVILEGES
MOVED, SECONDED AND CARRIED
Be it Resolved that voting privileges be extended to Dr. Bill Morrow, President of Master’s College & Seminary.
PRAYER
The Chairman invited Rev. Gordon Upton to open the Conference in prayer.
ROSTER REPORT
The roster report was presented by Roger Malcolm at 1:40 p.m.
Voting
Ordained 98
Licensed Minister 9
Ministerial License for Women 0
Recognition of Ministry 8
Deaconess 3
Church Related (Spousal) 2
Lay Delegate 4
Guest 2
Total Voting 126
MOVED, SECONDED AND CARRIED
Be it Resolved that the Roster Report be received.
MINUTES
MOVED, SECONDED AND CARRIED
Be it Resolved that the minutes of the 2009 District Conference be accepted as distributed and posted electronically.
FINANCIAL REPORT
The Assistant to the Superintendent – Resources reviewed the 2009 Consolidated Financial Statements (on file) drawing attention to points of interest including: the sale of approximately 102 acres east of the District Office on Dec 18, 2009 for $604,000; debt reduction of $646,237; an operational surplus of $16,313 and renewed mortgages at OVPC and LPC resulting in an interest rate reduction from 7.1% to 4.8%.
MOVED, SECONDED AND CARRIED
Be it Resolved that the 2009 Consolidated Financial Statements be accepted as presented and electronically distributed.
ASSISTANT TO THE DISTRICT SUPERINTENDENT – RESOURCES REPORT
Appreciation was given to the work of Dan Smith and Julia Benson who serve in the Accounting Department and Lori Stratton, Administrative Assistant to the ASR.
The delegates were reminded that tithes from churches and pastors are essential to support the ministries in the Eastern Ontario District.
The Kechnie Benefits Group Insurance plan was reviewed. It is noted that the renewal increase for 2010 is 1.2%. Change in short term disability was also discussed. HST information will be forwarded to the churches as it becomes available by the government. Future decisions on the remaining 8.9 acres of District property are underway.
MOVED, SECONDED AND CARRIED
Be it Resolved that the report of the Assistant to the Superintendent – Resources be accepted.
CHANGE OF CHAIR
Cal Anthony, Assistant to the Superintendent Ministries, assume the Chair.
DISTRICT SUPERINTENDENT’S REPORT
The Superintendent thanked the District for their support and conveyed appreciation for the various ministry initiatives across the District. Each of the churches in the Eastern Ontario District are now affiliated and self governing. In addition there are now 16 satellite churches and creative ministry expressions. The District is pleased to partner with Ottawa Valley Pentecostal Camp and Lakeshore Pentecostal Camp. Special appreciation was given to Lyndon Stratton (LPC Administrative Director), Dominic Amyotte (Grounds Supervisor), Cal Anthony (OVPC Camp Director), Ken McLaren (Camp Administrator) and Tim Hildebrand (Grounds Supervisor).
The constitutional provision of remitting personal ½ tithes to the District was reaffirmed. A letter from the Superintendent will be mailed as a reminder.
Dr. Van Johnson, MCS Seminary was welcomed. Dr. Bill Morrow, President of Master’s College & Seminary was invited to bring words of greeting. Dr. Morrow explained the transition in the past 1 ½ years both personally and in the school. He highlighted the college students in the Eastern Ontario District.
The Superintendent asked Rev. Bob Taitinger to lead in prayer for President Bill Morrow and Master’s College & Seminary.
MOVED, SECONDED AND CARRIED
Be it Resolved that the Superintendent’s Report be accepted with appreciation for leading the District with strength and wisdom.
The Superintendent gave special thanks to Wendy, Scott, Laura and Emily for their love and support and made mention of appreciation to Cheryl Rogers for administrative help at the District.
CHANGE OF CHAIR
Craig Burton assumed the Chair
ASSISTANT TO THE SUPERINTENDENT – MINISTRIES REPORT
Cal Anthony brought a report from the Mission and Ministries Department. The importance of the five Mission Canada priorities were reviewed. Cal welcomed Dan Collado - Aboriginal Ministries, Jeff Hillier –Youth Ministries and Kathy Maietta – Children’s Ministries.
PAOC International Missions hosts 280 missionaries in over 50 countries around the world. Missions initiatives were emphasized. Monthly missionary teleconferences are held to dialogue and share practical information. Global education is an important arm of the Missions Department of the EOD/PAOC.
Cal invited Jurgeon Rausch, Director of Development to bring a report from the PAOC National Office. He reviewed missionary focuses through core values, Reaching, Planting, Equipping and Caring. The International Missions Advancement Fund (previously ‘where most needed’) is a response to when God opens a door.
The ASM gave thanks to Stacey Fletcher for her administrative support in the District office.
MOVED, SECONDED AND CARRIED
Be it resolved that the Assistant to the Superintendent – Ministry report be accepted.
PROPOSED CONSTITUTIONAL AMENDMENTS
Appreciation was given by David Blakely to Rick Bombay and Gordon Wood, members of the Constitutional Review Committee.
RESOLUTION #1 By-Law 3.2.2.6 – ELECTIONS
MOVED, SECONDED AND CARRIED
Whereas, By-Law III, Section B (1) (d) 3.2.2.4 does not exist and it is By-Law 3.2.2.4 that is being referenced;
Be it resolved that By-Law 3.2.2.6 be amended as follows:
3.2.2.6 Except as provided in By-Law III, Section B (1) (d) 3.2.2.4 By-Law 3.2.2.4 there shall be no nominations from the Conference floor.
RESOLUTION #2 By-Law 3.2.5.1 – ELECTIONS / NOMINATIONS
MOVED, SECONDED AND CARRIED
Whereas, in a number of Sections, it has been difficult in past years to get a second nominee to stand for the position of Section Presbyter, and
Whereas, there are occasions when a second nominee is achieved, because someone is simply willing to assist the process rather than actually being willing to serve in the presbyter position, and
Whereas, with the proposed change to this by-Law it would still be possible for a second nominee to be presented to the Conference for election as the first ballot for the election of presbyters at the District Conference is a nomination ballot;
Be it resolved that By-Law 3.2.5.1 be amended as follows:
3.2.5.1 Nominations for Section Presbyters shall be made in each Section of the District at a duly called Section meeting prior to the biennial District Conference or at a Section meeting held during the District Conference for this purpose. At least two names shall be submitted from each Section, provided there are at least two eligible candidates. One name shall be submitted from each Section. Additional nominations may be made from the Conference floor. The following procedure shall apply:
RESOLUTION #3 By-Law 3.2.5.4 – ELECTIONS – NOMINATIONS
MOVED, SECONDED AND CARRIED
Whereas, the passing of Resolution #2 necessitates adjustments to this and other related By-Laws;
Be it resolved that By-Law 3.2.5.4 be amended as follows:
3.2.5.4 All Eastern Ontario District Conference credential holders within the Section who are present may nominate two candidatesone candidate. The willingness of the candidatescandidate to serve must be ascertained prior to presenting their namesname to the Conference.
RESOLUTION #4 By-Law 3.2.5.5 – ELECTIONS / NOMINATIONS
MOVED, SECONDED AND CARRIED
Whereas, the passing of Resolution #2 necessitates adjustments to this and other related By-Laws, and
Whereas, in the event of there being three or more names being considered, there should be consideration given to ‘plurality of votes’;
Be it resolved that By-Law 3.2.5.5 be amended as follows:
3.2.5.5 Those receiving a simple majority voteThe name receiving the highest number of votes and a simple majority shall be the nomineesnominee. In the event that the first ballot does not provide the required nomineesnominee, the name receiving the lowest number of votes shall be eliminated prior to each successive ballot.
RESOLUTION #5 By-Law 3.2.5.6 – ELECTIONS / NOMINATIONS
MOVED, SECONDED AND CARRIED
Whereas, the passing of Resolution #2 necessitates adjustments to this and other related By-Laws, and
Whereas, a tie would be the only situation in which more than one name would be submitted to the Conference;
Be it resolved that By-Law 3.2.5.6 be amended as follows:
3.2.5.6 Sectional nominees shall be reported to the Conference in order of votes received. In the case of a tie in a particular Section, all qualifying names involved will be submitted to the Conference.
RESOLUTION #6 By-Law 3.4.2 – ELECTIONS / TERMS OF OFFICE AND VACANCIES
MOVED, SECONDED AND DEFEATED
Whereas, the present wording of By-Law 3.4.2 leaves some question as to the offices being referred to and,
Whereas, there are occasions when a Member at large position becomes vacant and,
Whereas, it has been the practice in recent years to involve the respective Section in filling a vacancy left by a retiring Presbyter;
Be it resolved that By-Law 3.4.2 be amended as follows:
3.4.2 Should a vacancy occur in any office except District Superintendent through resignation, removal from the District, death or disqualification, power shall be vested in the remaining members of the District Executive to fill the office until the expiration of the term of office. Should such vacancy occur during the first year of the term of office, an election shall be held during the subsequent District Conference to fill the unexpired term. Should such vacancy occur in any other office than District Superintendent during the first year of the term of office, an election shall be held during the next District Conference or Special Meeting to fill the unexpired term.
3.4.3 In the event of a vacancy involving a Presbyter at Large, the District Executive may fill the vacancy for the remainder of the term by appointment.
3.4.4 In the event of a vacancy involved a Sectional Presbyter, the District Executive may fill the vacancy for the remainder of the term by appointment in consultation with the respective Section.
MOVED, SECONDED AND DEFEATED
3.4.3 In the event of a vacancy involving a Presbyter at Large, the District Executive shall fill the vacancy for the remainder of the term by appointment.
3.4.4 In the event of a vacancy involved a Sectional Presbyter, the District Executive shall fill the vacancy for the remainder of the term by appointment in consultation with the respective Section.
MOVED, SECONDED AND CARRIED
3.4.3 In the event of a vacancy involving a Presbyter at Large, the District Executive may fill the vacancy for the remainder of the term by appointment.
3.4.4 In the event of a vacancy involving a Sectional Presbyter, the District Executive may fill the vacancy for the remainder of the term by appointment in consultation with the respective Section.
RESOLUTION #7 By-Law 4.7.12 – DUTIES OF OFFICERS / DISTRICT EXECUTIVE
MOVED, SECONDED AND CARRIED
Whereas, it is not specifically stated how decisions are to be made by the District Executive;
Be it resolved that By-Law 4.7.12 be amended as follows:
4.7.12 At any meeting of the District Executive, a majority of the District Executive shall constitute a quorum. Decisions shall be reached by a simple majority vote of those present.
RESOLUTION #8 – By-Law 4.8.4 – DUTIES OF OFFICERS / CONFLICT OF INTEREST
MOVED, SECONDED AND CARRIED
Whereas, it is desirable to have the District Executive engage in discussion and make decisions pertaining to salaries and allowances in the absence of individuals that would be directly related to these discussions;
Be it resolved that By-Law 4.8.4 be amended as follows:
4.8.4 Any full timeAll employees of the Corporation who are members of the District Executive shall absent themselves from a District Executive meeting when their salary and allowance review is being considered.
RESOLUTION #9 – BY-LAW 4.10.2 – DUTIES OF OFFICERS – BORROWING POWERS
MOVED, SECONDED AND CARRIED
Whereas, Constitutional By-Laws are made and amended by the District Conference and resolutions can be made by the District Executive;
Be it resolved that By-Law 4.10.2 be amended as follows:
4.10.2 To authorize from time to time by a resolution or By-Law, such officer or officers, clerk, cashier or other employee of the corporation as the District Executive may appoint to transact the banking business of the corporation with a bank, to make, draw, accept and endorse bills of exchange, promissory notes and cheques, and to execute on behalf of the corporation all such documents as aforesaid, and further, that this By-Lawresolution shall continue in full force, virtue and effect as between the corporation and a bank until notice of revocation or cancellation thereof be given to a bank in writing.
RESOLUTION #10 BY-LAW 11.2.4 – MISSIONS / DISTRICT MISSIONS
MOVED, SECONDED AND CARRIED
Whereas, there are occasions when District Funds (ex: Mission Canada Women L.I.F.E. Fund Offerings) could be used to assist PAOC congregations needing to renovate leased facilities;
Be it resolved that By-Law 11.2.4 be amended as follows:
11.2.4 All properties which have beenpurchased and having been subsidized with District funds other funds from Pentecostal Assemblies of Canada sources shall be deeded toheld in trust by The Pentecostal Assemblies of Canada.
RESOLUTION #11 BY-LAW 13- AMENDMENTS
MOVED, SECONDED AND CARRIED
Whereas, Constitutional By-Laws are made and amended by the District Conference;
Be it resolved that By-Law 13 be amended as follows:
Amendments to these By-Laws may be made proposed by resolution of the District Executive, but shall not be effective until confirmed by at a least two thirds of the votes cast at a regular or special meeting of the District Conference, provided that notice of the proposed amendment has been given in writing to the membership at least thirty (30) days before such meeting. All amendments to the By-Laws shall be submitted to the Superintendents Committee of the Pentecostal Assemblies of Canada for ratification.
MOTION TO ADJOURN
MOVED, SECONDED AND CARRIED
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Craig Burton David Blakely
District Superintendent Asst. to the Superintendent - Resources

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District Conference Minutes ………………………………………………………………….May 4, 2010 Page PAGE 2