2014/09

ANDERBY PARISH COUNCIL

MINUTES OF THE MEETING OF ANDERBY PARISH COUNCIL

HELD AT 7pm ON 15th SEPTEMBER 2014 AT ANDERBY VILLAGE HALL

OPEN FORUM

One member of the public spoke as representative for himself and five neighbours stating complaints with regard to the track to the caravan site at Ronam cottage. He allegedthe following:-

  • That campers and caravaners were using Pinfold Lane as a ‘racetrack’.
  • He had complained to the owners of Ronam cottages and was asked to leave their land. He quoted the CROW act which allows any person to enter any public land, including farmer’s fields provided they do no damage to the environment or buildings. When he confronted the stewards he was told he had no right to be on the field which he disputes under the CROW act. He believes that anyone has the right of way to walk through the field wherever they wish, not only on the designated public footpath.
  • The farmer drives his tractor at 30 mph with 2 bales of hay on the front forks which, should they fly off, could potentially kill someone.
  • He claimed that Pinfold Lane is a public right of way and the owners have put a fence across the lane with a 5mph speed limit forcing the public to go round onto the lane and stopping them from carrying on down the footpath.
  • Trees have been planted on the access to the caravan site making it a blind entrance and exit to the site.
  • The resident alleged that Pinfold Lane is a highway and is not the farmer’s land.
  • He alleged that the caravan site was being used for Rallies more than they are allowed and were occasionally noisy.
  • The owners had also made an entrance to the caravan site which crosses the public footpath.

The allegations were on the agenda under item 8(b) for consideration.

  1. CHAIRMAN’S REMARKS:

The Chairman opened the meeting and welcomed those present the meeting.

Present:

Councillors Andrew Harris (Acting Chairman) Gill Henshaw, Shirley Crow, Tony Cox, Jennifer Forbes

Also present was County Councillor Colin Davie, District Cllr Hazell Newcombe and 8 members of the public.

  1. COUNCILLOR VACANCIES AND APPOINTMENT

The clerk stated that there were now two vacancies, Cllr Philip Carter having resigned. With regard to the vacancy to replace Cllr Carole Mason, there had been no formal applications and as the closing date of 12th September was now passed, Mrs Jennifer Hayes was appointed and welcomed as a co-opted councillor.

  1. APOLOGIES: District Councillor Fiona Brown
  1. DECLARATION OF INTEREST–Cllr Shirley Crow stated an interest in item 8(b) as the owner of the caravan site at Pinfold Lane.
  1. NOTES OF LAST MEETING

The Minutes of the meeting held on 21st July were unanimously approved and signed by the Chairman.

  1. CLERK’S REPORT ON MATTERS OUTSTANDING

a)The grass cutting of the green – included in the agenda, item 8.

b)LCC will not supply an authority badge for the café owner for opening and closing the car park barrier. The clerk had explained this to him but he was happy to continue without the badge.

c)Biff Vernon – talk on Time and Tide Bell will be visiting for the October meeting.

d)ELDC do not supply litter posters

e)Barrier – on agenda item11(a).

f)Sign for vehicular access at the beginning of Sandy Lane. This is not known to Highways and can be removed.

g)Layby – on Agenda item 11(b)

h)Standing Orders – on Agenda – updated again, Item 13

  1. TO RECEIVE REPORTS FROM REPRESENTATIVES OF OUTSIDE BODIES

Dist Cllr Newcombe stated that she still had monies available for community grants. She will get litter posters from ELDC. She had received a good response from Sir Peter Tapsell regarding an invasion of travellers in the area.

County Cllr Davie noted that the first batch of summons had been issued to caravaners at Huttoft Bank. There is to be a new Planning Minister in November. Funding has been obtained for the new observatory at Chapel Point but it will need a significant investment. Aviation Heritage has been a great success with 90,000 visitors to the area, 22,000 at Strubby. Lincoln castle will be reopened next year with a huge Magna Carta exhibition 15th June.

  1. GENERAL CORRESPONDENCE

a)The clerk reported that a letter had been received from a resident complaining at the amount of litter deposited around the bins against the cloud bar on the Bank Holiday weekend. Clerk had reported to ELDC but was told that this was LCC remit. She will enquire about more bins from Matthew Davey at LCC.

b)(Cllr Crow left the room). E-mail complaint from resident re Pinfold Lane. This had already been brought to the council in Open Forum. There were various issues to be investigated before a reply could be given to the residents. The Clerk would firstly ascertain from Paul Little of Highways who owns Pinfold Lane and who is responsible for it. Jonathan Stockdale would also be asked about the status of the public footpath and the clerk would look into the boundaries of the CROW Act. It was suggested that a meeting on site be held with Highways and other councillors.

c)Grass cutting. The clerk reported Welton Garden Services would only cut the grass monthly and would leave it rough cut at a cost of £20 per cut. She reported that she had had a meeting with the residents at the end of Pinfold Lane to discuss this issue. Currently residents are cutting the grass and are quite happy to continue but do not have room in their bins for the grass. In the first instance the clerk was asked to investigate the ownership of the green so as to ascertain whose responsibility it is.

d)The clerk noted that a letter from RWE had been received giving a link to the Interface Selection Assessment Report (report should have been presented November 2013) explaining why Bicker Fen had been chosen and dismissing all other options. Cllr Davie reiterated that the route was still being opposed and independent expert technical consultants have been engaged.

  1. FINANCE

a)Bank authority variation form was signed to change bank signatories to remove Carole Mason and add Andrew Harris.

b)Application for Delegate user of online banking by the clerk was signed by the two signatories.

c)Payment of accounts was agreed for £34.35 for 3 months clerk’s expenses and £234 to Welton Garden Services for grasscutting.

  1. PLANNING

a)Planning Applications Consultations. It was decided after discussion to continue to receive paper copies of planning applications.

b)The Clerk reported that the public enquiry on OrbyWindfarm was set for 30th September.

c)Approval of Reserved Matters had been given in relation to Plot 2 Sandy Lane

d)Planning application for removal and rebuilding of the chalet Sea Dune on Sandy Lane had already been supported by the councillors via email. An amendment to the plan had been received and this was also given the support of the council.

e)Planning application for extension and alterations to the Old Post House to provide a kitchen and attached single garage with dormer windows was given unanimous support.

  1. HIGHWAYS

a)The clerk reported that the barrier at the beginning of Sandy Lane had now been erected and had been included in the Parish Council’s insurance policy. The immobile property agreement with LCC had been signed and returned.

b)Layby at cemetery. Clerk reported that the ex-chairman was still waiting for a quote from the drainage board. It was agreed that Cllr Crow would take this matter up, complete the application form and look at other quotes.

c)A resident had reported that the dog bin at the end of Sandy Lane had been removed and walkers were using his own bin for disposing of dog waste. On discussion it was stated that this had been investigated previously and that bin men had refused to empty the previous bin as he was receiving complaints from a resident. It was therefore decided that a replacement bin could not be obtained as the council employees would not empty it. The clerk will inform the resident accordingly.

  1. BENCH UPDATE

Cllr Harris informed the meeting that the bench was now practically complete and ready for installation. Nothing further had been heard from Liz Fleuty. Flood defence consent had now been received from the Environment Agency

  1. UPDATE OF STANDING ORDERS

The clerk reported that even though the standing orders had been agreed at the last meeting, she had now had time to re-do the standing orders in line with LALC recommendations. Having been circulated previously, it was proposed by Cllr Forbes, seconded by Cllr Henshaw and unanimously agreed that the standing orders as presented should be adopted.

  1. UPDATE ON EMERGENCY PLAN

Cllr Cox reported that sandbags had now been distributed to three locations. He had been in contact with three councillors to ask for help in putting together the emergency plan. More local volunteer recruits would be needed and these will need training. Cllr Cox asked that all councillors put forward names of possibly volunteers. The café owner had agreed that the Beach café could be used as the venue for training. Cllr Cox confirmed that the plan would be for all emergencies, not only flooding from the sea.

  1. SNOW PLAN

The snow plan was updated for contact names, Mrs K Hayes replacing Mrs Sara Marshall and Mr Phil Carter being removed. It was thought there was enough salt in the bin at the Village Hall, the clerk to check on the bin at Anderby Creek car park and order more if appropriate.

  1. DATE OF NEXT MEETING

The date for the next meeting was fixed for the 20th October 2014 at 7pm at Anderby Village Hall.

  1. OTHER MATTERS FOR DISCUSSION OR NEXT AGENDA
  • Cllr Hayes asked if ‘Beware of Pedestrian’ notices could be obtained and displayed between the churchto the end of Sea Lane to warn motorists that walkers (especially those with dogs) walked the lane. Clerk to contact Highways.
  • Clerk was asked to report a broken dog bin on Sandy Lane and the brambles on the corner by the car park were causing a hazard.

The meeting closed at 9.15 p.m.

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