January 10, 2011

O’Rourke Middle School PTA Executive Board Meeting Minutes

Speck Media Center

In attendance: Julia Hayden, Sonja Thomson, Sue Hansen, John Kelch, Theresa Nieters, Sara Telban, Shannon Lansley, Colleen Kane, Carolyn Guyer, Connie Sanford, Kim Sprenger, Cheryl Zatt.

The meeting was called to order at 7:02

Introductions were made.

Co-President’s Report Julia Hayden/Sonja Thomson: Julia Hayden presiding

Meeting minutes were not accepted from December due to lack of quorum.

Sue Hansen has resigned as Secretary due to professional obligations. Shannon Lansley has shown interest in a nomination for this position. Julia stated that the NYS PTA does not recognize Co-President as a position, that the role of President for the OMS PTA is vacant at the end of the school year, and that Brenda Mills will serve 2010-2012 as Treasurer. Sonja reminded those in attendance that all PTA Officers positions and Program Chairs are one year terms per our unit’s By-laws and that a nominating committee will be formed to find the one best nominee for President, VP, Secretary and Treasurer for next year. Of course, any one can run from the floor as well. The three- member special committee should consist of one board member and two PTA (non-board) members. People interested in sitting on this committee should let the current PTA officers know. This committee will be voted into place in February.

Board of Education Report:

Will Farmer could not attend, he sent the following report: buyer has emerged for the Hostettler building, staff relocation to begin. Finance Committee meets February and March. Please check out http://www.bhbl.org/District/Board/budgetcalendar.htm Community attendance is encouraged at the finance meetings as well as PTA meetings.

Principal Report – Colleen Kane

Sixth grade Spirit Day is coming up.

From the Building Council—funds are needed for a new ice machine, the one OMS owned was transferred to the high school. Funds needed to celebrate the 50th anniversary of O’Rourke Middle School.

The 5oth Anniversary Committee is co-chaired by Nancy Pearse and Lindsay Armbruster. A mural, time capsule and Flag Day parade float are some of the activities being planned.

Teacher Representative: Kim Sprenger

Club 26.2 begins tomorrow. This is a one- activity period –a- week exercise. After twenty weeks a marathon will be completed.

Friday January 28 the 7th / 8th grade dance is from 7-9pm semi-formal attire is recommended.

On January 27, 8th grade students will participate in a program periods 7, 8, 9 “Crossing Route 50”. This program is in preparation for entering high school. Eighth grade students submitted questions regarding the move to high school; schedules will be discussed as well.

Building Council: Connie Safford

State aid for New York state $4,600.00 to be used for technology, hardware only. This could include cameras, projectors, but not software. Goals for the Building Council are being created.

Treasurer’s Report:

Year to Date Profit and Loss (7/1/2010-1/7/2011)

Total Income: $10,259.58

Total Expense: $13,241.15

Net Income: -$2,981.57

Monthly Report Checking/Savings/Petty Cash

Cash in Checking Trustco: $6,531.90

Cash in Savings Trustco: $1,454.00

Petty Cash: $300.00

Total Cash: $8,286.28

(NOTE: An amended budget is being presented at the Feb. PTA meeting, as this is a General Membership Meeting and a quorum to vote in the amended budget is necessary.)
Fundraising: Cheryl Zatt

Gertrude Hawk chocolate fundraiser begins February 17. Save the Date Flyer to go home with interim reports on Feb. 3rd. The fundraiser will be promoted using the morning announcements, front sign, pta website, pta newsletter. A last chance reminder to either participate in the fundraiser or make a direct donation will be sent home with March 11th report cards along with the 800 already printed “Just Write A Check” campaign flyers. All orders either online or hardcopy are due in on March 15th. Estimated delivery date of products is April 6.

Open Discussion:

Theresa Nieters said it was too early to report out about the Honor Roll program incentives, but changes will be made next time around. John Kelch expressed concern over lack of public turnout for Colleen Kane’s Welcome Tea. It was mentioned that the invitations came out giving parents only a one or 2 days notice. General discussion over need to improve communication took place.

New Business:

Founder’s Day celebration to be held on Feb 3, 2011. The hardcopy invitation was sent to all teachers, parents will be invited through evite/email and PTA newsletter, Nancy Harrigan is selling tickets $25.00 each.

Announcements:
The next meeting is Tuesday, February 15, 2011 from 6:00 – 7:00 p.m.

Meeting adjourned 8:08