TRI-VALLEY CUSD #3
RFB 08-09 MILK
BID FORM AND SPECIFICATIONS 2008-2009
MILK PRODUCTS / UNIT SIZE / BID PRICE PER UNIT / APPROXIMATE UNITS PURCHASED PER YEAR / EXTENDED BID AMOUNT1%CHOCOLATE MILK / ½ PINT
1% WHITE MILK / ½ PINT
1% STRAWBERRY MILK / ½ PINT
SKIM MILK / ½ PINT
2% WHITE MILK / GALLON
100% APPLE JUICE / ½ PINT
100% APPLE JUICE / 4 OZ
100% ORANGE JUICE / ½ PINT
100% ORANGE JUICE / 4 OZ
100% GRAPE JUICE / ½ PINT
100% GRAPE JUICE / 4 OZ
SCHOOL SITE FOR DELIVERIES: Contact Name & Number –Barbie Reynolds (309)378-2807 ext 230
TRI-VALLEY ELEMENTARY 409 E. WASHINGTON ST. DOWNS, IL 61736
TRI-VALLEY MIDDLE SCHOOL 505 E. WASHINGTON ST. DOWNS, IL 61736
TRI-VALLEY HIGH SCHOOL 503 E. WASHINGTON ST. DOWNS, IL 61736
BIDDERS INFORMATION:
DATE:
COMPANY:
ADDRESS:
CITY, STATE & ZIP CODE:
TOLL FREE PHONE: PHONE: FAX:
INTERNET WEB SITE (URL):
E-MAIL:
BY: (SIGNATURE AND PRINT NAME)
TITLE:
BID MUST BE SUBMITTED ON THIS FORM TO BE CONSIDERED
The Tri-valley CUSD #3 solicits your company to submit a bid on RFB 08-09 Milk, as listed in the bid request. All terms and conditions below are a part of this bid request. No bids will be accepted unless these terms and conditions have been met. Rights are reserved to reject any and all bids and to waive technicalities. Bids which are not submitted in accordance with this bid request will be rejected.
TERM OF CONTRACT: This bid is to be for one year period, with adjustment to fixed prices, based on the Department of Agriculture, class one announcement of price per 100 weights. The resulting contract from this bid may be canceled by Tri-Valley School Board at any time, for cause. This condition is not to preclude bidding the lowest possible price, based on current economic conditions. Either party may cancel the contract without reason at the end of each contract year.
All bids must be filed in the Superintendent’s office Tri-valley CUSD #3, at 410 E. Washington St. Downs, Illinois 61736, and clearly marked RFB 08-09 Milk Bid.
1. Milk deliveries to begin in August 2008 as determined by Manager of Food Service and continue through the end of the school term in May 2009. Vendor is to contact Barbie Reynolds at (309-378-2807 ext 230) the prior week to confirm first delivery.
2. Vendor shall supply milk coolers for each delivery site, 16crate for elementary school, 16crate for middle school and 8 or 16 crate for high school.
3. The number of cases and ½ pints to be delivered to each school shall be determined by the assistant managers at the elementary and high school and the manager at the middle school and given to the distributor prior to delivery to each school. The manager has the right to change this number at any time by giving proper notice.
4. Milk shall be ½ pint capacity; sound, sanitary and constructed in such a manner as to afford adequate and proper protection of contents from contamination. These containers and their accompanying racks shall be absolutely clean on the outside free of dirt and grime. Special care shall be taken in the sealing process to avoid excessive heat sealing. No off-flavor, sediment, or carton discoloration should result from the sealing process.
5. Milk shall be delivered to each school in a gable type cardboard container or similar type container. Alternate pricing for plastic bottle container is also to be bid. All containers of like product should be the same size and shape.
6. Each school is to have delivery so that milk will be available EACH SCHOOL DAY with milk remaining in the milk cooler and in a refrigerated place. Schedule of two (2) times a week deliveries unless it can be worked out to be once a week, that will be determined by the manager. All schools must be serviced during regular school hours, 6:30 A.M.-10:00 A.M. No keys will be permitted to be issued to the successful vendor. Vendor shall be responsible for filling milk coolers and rotating all milk products in milk cooler and refrigeration units.
7. Purchases will be made in case lot only. The size, shape and count in each case must be uniform, with no changes to be made without approval of the manager.
8. Prices bid on milk are to be based on delivery (2) times per week.
9. Vendor to pick up and issue credit for all unused milk on the last date preceding extended school holidays and the end of the year.
10. Vendor to pick up and issue credit for all damaged and leaking cartons.
11. All rules and regulations of all governmental agencies of Illinois pertaining to the preparation, distribution, and sale of this product shall be followed by the distributor.
12. Successful bidder must generate weekly statements for each school cafeteria and each statement number must be different. All invoices should be addressed to Tri-Valley CUSD #3, 410 E. Washington St. Downs, Illinois 61736 for payment. Payment to vendors is made by Tri-Valley Unit Office CUSD#3. Payment terms are end of the month plus (30) thirty days.
13. Vendor is to provide cost of products for both paper and plastic containers.
14. Vendor must provide the Tri-Valley School Districts manager documentation for semi -annual price adjustments. Vendor is to use the Department of Agriculture, class one announcement of price per 100 weights.
15. Adjustments must be announced by letter from the winning vendor to the Tri-Valley District manager showing the Department of Agriculture’s old class announcement and price per product and the new Department of Agriculture class one announcement and new price per product