ORVED Board Meeting Minutes - 04/20/2017

Attendance

Board: Laurie Wimmer, Ozzie Rose, Paul Zastrow, Charan Cline

Staff: Paul Peterson, Kerri Smith, Marghee Mercer, Becca Rigert, Gary Tempel, Dylan Smith

  1. Call to Order of Regular Meeting
  2. President, Paul Zastrow called the regular board meeting to order at 5:35 pm.
  3. Consent Items
  4. A motion was made by Laurie Wimmer to accept the minutes as presented, seconded by Ozzie Rose.
  5. Reports
  6. Principal’s report:
  7. Kerri Smith
  8. Kerri reported that ORVED struggles to get students motivated. ORVED has spoken with counselors and teachers. Students simply do not want to do their work. Dylan has been setting up schedules for students and will be calling them weekly to make sure that they are getting the work they had discussed in the previous week completed. ORVED is still working with getting credit recovery going and is also looking into GED preparation. Laurie Wimmer questioned what could be done to make students more successful in getting a GED. Kerri Smith responded with schools should add more face to face time with students. ORVED is slowly working with school districts and trying to find a good environment for the students.
  9. Staff Reports:
  10. Becca Rigert
  11. Becca presented a chart showing the number of charter students that ORVED has had in the past three years in April. In April, 2015 ORVED had a total of 60 students, in April 2016 ORVED had a total of 64 students and Currently ORVED has a total of 51 charter students. Out of the 51 students 32 are full-time and 19 are part-time.
  12. Becca is currently working with 5 students to get them signed up for the Smarter Balanced State test.
  13. Marghee Mercer
  14. Marghee is currently working on the CRDC report and will be submitting it to Gaston shortly. Marghee presented the follow-ups from the previous board meeting. A graph was shown regarding the race ethnicity by performance. As of right now ORVED is a little low in numbers. ORVED is focusing on Quality vs. quantity.
  15. Executive Director Report
  16. Paul Peterson
  17. Paul reported that ORVED is now setup that school districts can pay for their courses through Paypal. ORVED also has ACH account setup for contractors so that they can get their check placed into their account.
  18. ORVED is currently still waiting to hear about the grant. ORVED should be hearing whether the grant was awarded or not.
  19. Paul reported of follow-ups from the previous board meeting. ORVED now has an Spanish translator that they can go to . The person is located in the ESD. ORVED is looking into setting up another ELL contractor.
  20. Paul mentioned that ORVED is still not able to open an account with Onpoint at this time. Laurie Wimmer would like to see the report that was sent to Paul stating why.
  21. Board Reports
  22. Ozzie Rose:
  23. No reports at this time.
  24. Laurie Wimmer
  25. Laurie reported that Tuesday was the deadline for any bill that was in a work session. There were 2784 bills that were submitted. There are currently 625 that are still alive with 459 moving forward.
  26. Paul Zastro
  27. Paul reported that the CGESD is in the process of hiring a new superintendent . They are currently down to 3 picks.
  28. New Business
  29. District Based Instructional Assistant
  30. School districts are wanting to do a hybrid course such are Culinary Arts. This would consist of a restaurant owner having students come help and learn. ORVED would like to contract with the ESD. Paul Zastrow stated that it must be licensed staff to do so. Laurie Wimmer would like to know if the person would travel or would their be a person in different areas. Laurie also mentioned that TTOA is doing something similar, but they provide the person. Why would ORVED be providing the person? Laurie feels that this person should also be a licensed instructor.
  31. Contracts with Other ESD’s
  32. A template contract was presented and will be used if ORVED receives the grant. Laurie Wimmer questioned that Exhibit A was missing. Paul clarified that exhibit A would depend on what ORVED was working on. Laurie Wimmer feels as if section 5 should not have a physical name placed in the contract. Laurie also feels that Section 12 “Breach of Contract” is very one sided and that the provider should be the ESD. Laurie would like Section 14 “Termination of Convenience”. Laurie would like for the signature line to just say “Executive Director, ORVED” with no physical name.
  33. A motion was made to approve the contract with changes as noted; Approved by Laurie Wimmer, seconded Ozzie Rose. Motion Approved.
  34. Executive Director Policy
  35. While going over the policy Laurie Wimmer has requested for a couple of changes. Laurie would like to see the following changes made to the policy before approving:
  36. Under Supervises “Location” to be added and the location to be NWRESD.
  37. Under ESSENTIAL JOB FUNCTIONS paragraph #2; instead of reading “The director may delegate to other public charter school personnel any powers and duties” Laurie would like it to say “The director may delegate as appropriate to other public charter school personnel powers and duties”
  38. Under PERFORMANCE RESPONSIBILITIES #1; instead of reading “Serves as chief executive officer of the Board except as otherwise provided by law;” Laurie would like it to read “Serves as Board except as otherwise provided by law;”.
  39. Under PERFORMANCE RESPONSIBILITIES #2; instead of reading “delegating such responsibility to associates and subordinates as deemed desirable;” Laurie would like it to read “ delegating such responsibility to associates and subordinates as appropriate;”.
  40. Under PERFORMANCE RESPONSIBILITIES #6; instead of reading “ Assigns or transfers licensed contractors as provided by state law, Board policies, collective bargaining agreements and meet and confer agreements, as applicable;” Laurie would like it to read “ Assigns or transfers employees as provided by state law, Board policies, collective bargaining agreements and meet and confer agreements, as applicable;”.
  41. A motion was made by Laurie Wimmer to decline until 3rd reading. Motion to approve has been declined.
  42. Financial Reports
  43. Operating Statement
  44. ORVED has $489,826.33 for YTD expenditure. Laurie Wimmer would like to know what the category “Other objects” entails and also why the “Salary budget percentage” is so low.
  45. Monitoring Report
  46. ORVED has an ending fund balance of $536,012.00. Laurie Wimmer would like to know what the money is going towards in the “Board of Directors” column.
  47. A motion was made by Laurie Wimmer to decline until more detail is provided. Motion declined.

The meeting was adjourned by President, Paul Zastrow at 6:38 pm.

The next meeting is TBD.

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