From anywhere with a couple clicks of a mouse you can:
- Quickly accessand send messages to mailing lists
- Email query driven listsof students
- Email messages and attachments to a distribution list for your class
- Look up a student and email them
- Email your advisees by quarter registered
New student email accounts will be generated September 12th 2006 for all registered students. Students who register after this date will have a new student email account generated within 24 hours. The SMS Web Mailer is now available online in the Advisor’s Tools portal found at The Web Mailer is a new application that allows you to quickly email an entire class or search for astudent’s or advisee’s email address all without using Outlook or Outlook Web Access. With a few quick clicks it loads all requested student email addresses and provides a web based email form. Each student listed will receive a copy of the email. The received message will notshow any of the other student email addresses. The Web Mailer willemail you a copy of the message, confirming that it sent successfully. So encourage your students and advisees to activate and use their new student email ASAP so you can utilize this tool and promote effective communication! (Note: since the new student email begins Fall quarter 06/07 you will not be able to retrieve addresses for previous quarters.)
Until Single Sign On is enabledthrough MyYVCCyou must log in with your Employee ID and Pin.
Once you log in, the Web Mailer will retrieve your email address. If the system is unable to retrieve your email address you will be prompted to manually enter it as shown below. Enter your email address and click Set Address. **This may happen if the system is down or if you do not have an active yvcc.edu account. You can contact the Helpdesk at 4717 to be added to Active Directory.
The main page of the Web Mailer offers Email Mailing Lists and Query Driven Lists:
Here you can find commonly used internal mailing lists and lists maintained on external systems. So rather than having to remember the mailing list there is a centralized location to quickly access them.
We can create customized lists based on SMS fields. Currently there are three queries offered:
- Contact all students in a class section
- Mail a specific student
- Mail your advisees
To email a class section you select the quarter, department code, course number, instructor name and click Get address list for selected class. All the email addresses will load on the form email below. Then you simply enter asubject, body, attach any documents if needed and click “Send”. The hide option is available when there are a large number of addresses on the screen and you want to see the form better. This does not affect how the student sees the received email because they only see that it was sent from you to them. You can also export using theExport list to file link.
Here you can search for a student by name or SID to retrieve their email address and/or email them. Simply enter their name or SID and click Search. When the results appear, locate the correct student and click on mail to.
If you need to contact a student you can search here to see if they have a new student email address generated. New student email accounts will be generated for all students registered for Fall 06/07 or any student who registers afterSeptember 12th 2006. Students must activate their accounts. Once active their email account will remain accessible even if they do not register for the following quarter.
Here you can load the addresses of your advisees based on the last quarter they registered. Select the quarters for your search and click Show Addresses.
SMS Web Mailer Overview 1.0 Prepared 08/28/2006Page 1 of 6