The Early Years Disclosures Service

The AccessNI application process is online. Contained within this document are the forms which are required to enable us to complete the online AccessNI application.

DESIGNATED PERSON

As the Designated Person, you will provide the Applicant with the following:

  • Applicant Instructions Form
  • ID Validation Form

The Applicant must:

  • Complete and submit the online application form as directed on the Applicant Instructions Form.
  • Provide the designated person with the completed Applicant Instructions Form.
  • Present ID documents to the designated person for verification of identity.

On receipt of the documents outlined above, the Designated Person must:

  • Verify the ID documents, complete and sign the ID Validation Form.
  • Complete the Confirmation of Disclosure Certificate Form.
  • Return the following forms along with payment to the Early Years Disclosures Service:
  • ID Validation Form
  • Confirmation of Disclosure Certificate Form

Volunteers

AccessNI’s definition of volunteer is “A person engaged, or to be engaged, in an activity for a non-profit organisation or person, which involves spending time unpaid(except for travel and other out-of-pocket expenses), doing something which amounts to a benefit to some third party other than, or in addition to, a close relative.”

Please note that Early Years will not process the online AccessNI application until all documentation and payment has been received.

For Office Use only:

Payment Type: Cheque Bacs Card

Cheque No. (if applicable): ______

Amount: Date Received: Click here to enter a date.

Applicant Instructions

Form

By submitting an AccessNI application through the Early Years Account on NI Direct, you are agreeing to Early Years processing your AccessNI application.

  1. Go to
  1. Select the green button to Apply for an enhanced check through a registered body.
  1. Register your account by creating a user ID and password [keep these details safe as you will need them to track the progress of your case].
  1. Once you have successfully logged in, you will be taken to the online application.
  1. Step 1 Enter the PIN number: 233213
  1. Step 2 Confirm Body – this should read:

Selected body: Early Years – the organization for young children

Signatory: Colm McCaughley

  1. Complete the remainder of the form and click confirm and proceed to finish the online process.
  1. You must note the 10 digit AccessNI case reference number below:

Application Reference:

  1. To work in regulated activity, you will require an AccessNI check against the barred list. Is there any reason why you cannot work in regulated activity? Yes No

Return this form to the person who asked you to complete the AccessNI application along with your ID documents.

Signed: Date: Click here to enter a date.

By ticking the box or signing above you are agreeing to Early Years processing you AccessNI application.

ID Validation Form - to be completed by the Designated Person

Three documents must be produced in the name of the Applicant; one from Group 1 and two from Group 2. If this is not possible, then four documents from Group 2 must be produced, one of which being a birth certificate issued after the time of the birth. It is preferred that at least one of these documents includes photographic identification.

Group 1 / Group 2
Current Passport (any Nationality)
Passport No: / Birth Certificate (UK, ROI, Isle of Man or Channel Islands) issued after time of birth
Biometric Residence Permit (UK) / Marriage/Civil Partnership Certificate (UK, Isle of Man or Channel Islands)
Current Driving Licence (UK, ROI, Isle of Man, Channel Islands or any EU country)
Driving License No.: / HM Forces ID Card (UK)
Original Birth Certificate (UK, Isle of Man or Channels) issue at time of birth / National Insurance Card or notification letter with NI number (UK)
National Insurance No.:
Original Long Form Irish Birth Certificate – issued at time of registration of birth / Firearms Licence (UK and Channel Islands)
Adoption Certificate (UK, Isle of Man or Channel Islands) / Bank / Building Society Account Confirmation Letter
Electoral ID Card (NI only)
EU National ID Card
Cards carrying the PASS Accreditation logo (UK and Channel Islands)
Senior SmartPass (Translink) (NI only)
Current UK Driving Licence (old paper version)
Examination certificates (16-18 year olds only)
* documentation must be less than 3 months old / Bank/Building Society Statement (UK or EEA)*
Credit Card Statement (UK or EEA)*
Utility Bill (UK or ROI)* – not mobile phone
Benefit Statement (UK)*
Addressed payslip*
** documentation must be issued within the last 12 months / Mortgage Statement (UK or EEA)**
Financial statement (UK)**
P45/60 Statement(UK and Channel Islands)**
Land and Property Services Agency rates demand (NI only)**
Work Permit/Visa (UK) (UK Residence Permit)**.
Letter from a Head Teacher or Further Education College Principal (16-18 year olds in full time education – only to be used when other documentation routes are exhausted) **

Name of Applicant: Full Name as they appear on ID:

Date ID check carried out: Click here to enter a date.Date of Birth:

Post Code as appears on ID:

I confirm that I, the Designated Person, have seen the original ID Documents as outlined above.

Signed: Name in capitals:

By ticking this box or signing above you are confirming that you have seen the original ID documents outlined.

Name of Applicant:

Job Title:

Setting Name:

Application Reference:

TYPE OF DISCLOSURE CERTIFICATE REQUIRED

Enhanced Disclosure Enhanced Disclosure with barred list

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To work in regulated activity, the applicant will require an AccessNI check against the barred list. Is there any reason why they cannot work in regulated activity? Yes No

Will the applicant:YesNo

  • Have the opportunity to have contact with children?
  • Engage in work for or in connection with the setting?
  • Be in the setting (once a week or more often, or on four or

more days in a 30 day period?

  • Be supervised at all times whilst operating on behalf of

the organisation?

  • Line manage staff who have had an Enhanced Disclosure

with barred list check?

Will the work be carried out at the home of the applicant?

VOLUNTEER

Is the Applicant a volunteer?

If yes, please answer the following questions:

Is the setting a profit making organisation?

Will the applicant be paid a salary?

Is the applicant working as a placement for college/university?

If you answered yes to any of the above questions, the applicant may require a fully paid AccessNI application and this should be discussed with the Early Years Disclosures Service.

SIGNED BY THE DESIGNATED PERSON

Signed:

Print Name: Date: Click here to enter a date.

February 2017Page 1 of 4